Employee Handbook

Introduction

Policies and practices applicable to administrative, faculty, and staff employees are set forth in  the University of Mobile Employee Handbook. All employees should be familiar with University  policies, procedures, and regulations. Additionally, all employees should read the Mission  Statement and the Statement of Christian Affirmation of the University of Mobile and understand  that employees of the University of Mobile demonstrate a Christian commitment and lifestyle  consistent with the statements and principles found therein. 

While this handbook is designed to provide information about the policies and operation of the  University of Mobile, some policies are paraphrased.  A copy of the Employee Handbook is also located on the University of Mobile website>Faculty/Staff tab.  Policies concerning the operation of the University of  Mobile require approval by the Board of Trustees. 

The handbook does not provide an employee with legal or contractual rights. The University  reserves the right to make changes at any time without prior notice.​

History, Mission, General Organization, and Governance

1.1 History

The University of Mobile story began in 1952, when the Mobile Baptist Association appointed a committee to study the feasibility of starting a Baptist-affiliated college in Mobile.  In 1959, the Alabama Baptist State Convention agreed to build and operate a college if the Mobile community would raise $1.5 million within two years.  Only one year later, area churches, businesses, and industries pledged more than $2 million to the effort.

Dr. William K. Weaver, Jr., was appointed President of Mobile College on April 1, 1961, a position he would hold until his retirement in 1984. When Alabama Governor John Patterson signed the College’s charter on December 12, 1961, Mobile College became the first senior college to be chartered in the state in 57 years. Reflecting the institution’s Christian foundation, the college seal includes the phrase from Proverbs 9:10: “The fear of the Lord is the beginning of wisdom.”

The first administration and classroom building, now named Weaver Hall, opened in 1963. On May 12, 1967, Mobile College graduated a 67-member charter class.  The college was accredited in 1968 by the Southern Association of Colleges and Schools Commission on Colleges.

The second President, Dr. Michael A. Magnoli, was inaugurated in 1984. He was a member of the university’s first graduating class of 1967. He initiated a campus expansion that added acreage, athletic facilities and classroom buildings.  Academic programs were added, including the graduate program offering master’s degrees in education, business administration, nursing and theology.  In 1985, the intercollegiate athletic program started with two sports, men’s tennis and golf, and quickly expanded.  On July 1, 1993, the institution celebrated its growth by adopting a new name that reflected its continuing development:  University of Mobile. 

On February 13, 1998, the University of Mobile Board of Trustees selected Dr. Mark R. Foley as the third president.  Renovation of Weaver Hall, including a hipped roof with cupola and portico, provided a new focal point for the campus. Samford Hall, a 101-bed residence hall, was completed in 2004. In 2006, the 151-bed Karlene Farmer Faulkner Hall opened. In 2009, Ram Hall expanded the cafeteria and provided a state-of-art auditorium for student events and concerts. The Timbers, a 96-bed apartment-style residence, was added in 2012. In 2013 the university completed an extensive $7 million campus-wide enhancement project. The Center for Performing Arts was established, a professional recording studio built, and online academic programs were launched. Dr. Foley retired in 2016 after more than 18 years as president.

On April 11, 2016, Dr. Timothy L. Smith, was named president. The university significantly expanded academic programs and established its first two doctoral programs.  Major renovations to Weaver Hall created new high-tech labs such as the Center for Excellence in Healthcare Practice and the anatomy lab that emphasized practical learning experiences.  The university’s new Great Commission Globe fountain on the Dr. Fred and Sue Lackey Great Commission Lawn became the focal point for the university’s Great Commission Tradition. New students touch the globe as they start their college journey, and again as they complete their UM journey at graduation. The university implemented a four-day academic/work week with “Focus Fridays.”  Dr. Smith resigned on February 27, 2019.

On November 22, 2019, University of Mobile alumnus Dr. Lonnie Burnett was selected by the Board of Trustees to serve as the institution’s fifth President. A 1979 graduate of the University of Mobile, then Mobile College, Dr. Burnett joined the faculty in 2005 teaching history and rose through the ranks. During his tenure as President, the university overcame the challenges of a global pandemic, renovated and added facilities such as the J.L. Bedsole Sports Performance Complex, established the Lonnie & Lynne Burnett Event Center as a new performance and conference venue, and launched the Experience the Difference marketing campaign.

Dr. Charles W. Smith, Jr., was named the sixth President of the University of Mobile on March 21, 2024. Previously, he served as senior vice president for Institutional Relations and assistant professor of Christian Leadership at Midwestern Baptist Theological Seminary and Spurgeon College in Kansas City, Missouri. He and his wife, Ashley, are originally from Montgomery, Alabama, and have three daughters, Ellie, Annie and Susie.

Today, the University of Mobile is a thriving Christ-centered university with over 75 academic programs offering associate, bachelor’s, master’s and doctoral degrees. Throughout the decades, the University of Mobile has maintained a highly dedicated faculty providing quality Christian higher education with a devotion to the intellectual and spiritual development of students: Higher Education for a Higher Purpose.

1.2 Accreditation

The University of Mobile is accredited by the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC) to award associate, baccalaureate, masters, and doctorate degrees. The University of Mobile also may offer credentials such as certificates and diplomas at approved degree levels.  Questions about the accreditation of the University of Mobile may be directed in writing to the Southern Association of Colleges and Schools Commission on Colleges at 1866 Southern Lane, Decatur, GA 30033-4097, by calling 404-679-4500 or by using information available on SACSCOC’s website (www.sacscoc.org).

The institution notifies the SACSCOC of changes in accordance with the SACSCOC’s substantive change policy and, when required, seeks approval prior to the initiation of changes. Academic substantive changes are identified on the curriculum change form. Non-academic substantive changes are identified by the Executive Council. (See Substantive Change Policy 1.23)

Inquiries about the University, such as admission requirements, financial aid, educational programs, etc., should be addressed directly to the University and not to the Commission’s office.  The Commission is to be contracted only if there is evidence that appears to support a University’s significant non-compliance with a requirement or standard.

The University holds membership with and is an accredited institutional member of the National Association of Schools of Music (11250 Roger Bacon Drive, Suite 21, Reston, VA 20190-5248, 703-437-0700). The University, through its School of Business, is accredited by the Accreditation Council for Business Schools and Programs to offer the following business degrees: Bachelor of Science Degree with majors in Accounting, Business Administration, Computer Information Systems, Healthcare Management, Integrated Marketing Communications, Management, Digital Media & Advertising, Software Development, Business Administration with a concentration in Management (for post-traditional students);, and the Master of Business Administration Degree.  The Master of Science in Leadership and Communication is not accredited by the Accreditation Council for Business Schools and Programs.  Visit the website for more information: http://www.acbsp.org.  The baccalaureate, master, and doctoral degree programs in nursing, as well as the post-graduate APRN certificate program at the University of Mobile are accredited by the Commission on Collegiate Nursing Education, 655 K Street, NW, Suite 750, Washington, DC 20001, 202-887-6791.  The associate degree in nursing at the University of Mobile is conditionally eligible to participate in the Accreditation Commission for Education in Nursing (ACEN) candidacy process.  This process is the prerequisite step toward formal review for ACEN initial accreditation.  The Alabama State Board of Education approves teacher education programs.  The University is accredited by the Council on Accreditation of Nurse Anesthesia Educational Programs (222S. Prospect Avenue Park Ridge, IL  60068-4001, 847-655-1160) to offer the Doctor of Nurse Anesthesia Program. 

The University of Mobile’s Master of Athletic Training Program is accredited by the Commission on Accreditation of Athletic Training Education (CAATE), 2001 K Street, NW, Washington, DC, 20006. The program will have its next comprehensive review during the 2027-2028 academic year. 

For information about complaint procedures against the Southern Association of Colleges and Schools Commission on Colleges or its accredited institutions, please contact:  https://sacscoc.org/contact-us/

For information about complaint procedures to the Alabama Private School Licensure Division of the Alabama Department of Postsecondary Education, please consult:  https://sheeo.org/about/contact/

1.3 Preamble

The University of Mobile invites all students who qualify under the institution’s published admission standards to engage in a learning experience that seeks to incorporate specific qualities and convictions into their lives.

Learning - The University seeks to develop students who embrace learning, who will demonstrate mastery of a body of knowledge according to the degree they will earn, and who will be equipped to engage an ever-changing environment.

Faith - The University seeks to develop students as confident Christian men and women; who, through their faith in Christ and their attention to Scripture, develop core convictions in areas of life’s engagement; and who make practical application of their faith in the world.

Leadership - The University seeks to develop students who demonstrate the integrity to live and work in a manner consistent with what they say they believe; who accept responsibility as caretakers of that which has been entrusted to them in every area of life; and who have the willingness and skill to use their influence in appropriate and effective ways to create change consistent with these stated values in the world around them.

Approved by the Board of Trustees, April 29, 2016
Reviewed by the Board of Trustees, March 17, 2023

1.4 Mission for the University

Mission Statement

University of Mobile is a Christ-centered academic community providing liberal arts and professional programs to renew minds through intellectual and spiritual development for the fulfilling of one’s professional calling.

Vision Statement

University of Mobile is committed to being a premier Christ-centered academic community providing comprehensive liberal arts and professional programs to distinctively transform the world.

Biblical Worldview

The biblical worldview serves as the pathway by which students are prepared to fulfill the Great Commission as noted in God’s Word through:

Proverbs 9:10 - “The fear of the Lord is the beginning of wisdom…” | Describes our calling to Him

Genesis 1:26 - “Then God said, Let Us make man in Our image, according to Our likeness;…” | Describes who we are in Him

Romans 12:2 - “And do not be conformed to this world, but be transformed by the renewing of your mind, that you may provide what is that good and acceptable and perfect will of God.” | Describes our transformation by Him

Core Values

• Christ-centered
• Academically-focused
• Student-devoted
• Distinctively-driven

Approved by the Board of Trustees, November 11, 2016
Reviewed by the Board of Trustees, March 17, 2023

1.5 Approval of Mission Statement and Institutional Goals

Policy Statement:

The mission statement and institutional goals that guide the University shall be approved by the Board of Trustees.

Approved by the Board of Trustees, April 29, 2016
Reviewed by the Board of Trustees, March 17, 2023

Procedure Statement:

The mission statement and institutional goals shall be reviewed periodically by the faculty and administration as part of the strategic planning process. Modifications or changes shall be referred to the Board of Trustees by the President.

1.6 Goals of the University

In response to the University’s commitment to a Christ-centered academic community providing liberal arts and professional programs to renew minds through intellectual and spiritual development for the fulfilling of one’s professional calling, it has adopted the following goals that serve as the standards for all University activities and programs.

1. To establish and maintain a tradition of excellence in all academic programs and administrative operations.
2. To reflect in all academic programs, extra-curricular activities, and administrative operations those ideals and standards consistent with the University’s Statement of Christian Affirmation.
3. To provide exceptional undergraduate and graduate academic programs; to maintain a balanced emphasis on both education for career benefits and the breadth and depth of knowledge consistent with a liberal arts and sciences experience.
4. To graduate students who are able to think critically and to express themselves clearly, correctly, and succinctly, both orally and in writing.
5. To provide the qualified faculty and administrative services necessary to allow for the efficient and effective operation of the University and the fulfillment of its goals.
6. To provide curricular and extra-curricular activities that encourage each student to fully develop his or her physical, intellectual, cultural, social, spiritual, and leadership capacities.
7. To provide opportunities for students to interact with the economic, cultural, political, and human services sectors of the local and/or international community and to encourage each student to develop a personal commitment to community service in the appropriate region.
8. To develop and maintain mutually beneficial relationships with business, civic, and political leaders of the region.
9. To develop continuing education and special degree-granting programs which are deemed appropriate, timely, and useful.
10. To secure the external resources needed to implement fully the academic programs and to provide the facilities necessary for the orderly growth and development of the University.

Approved by the Board of Trustees, April 29, 2016
Reviewed by the Board of Trustees, March 17, 2023

1.7 Statement of Christian Affirmation

Policy Statement:

The University of Mobile is an institution of liberal arts and sciences and professional programs, intentionally dedicated to Biblically based Christian culture in heritage, faith, and practice. The university intentionally integrates spiritual development into the educational process and student life through coursework, activities, and religious instruction.

The institution is affiliated with the Alabama Baptist State Convention and is committed to providing educational programs of the highest quality to its students.

The “Statement of Christian Affirmation” is the theological statement describing the religious tenets of the institution and shall be included as a foundational document of the University of Mobile, along with the Philosophy, Mission, and Goals.

Approved by the Board of Trustees, April 27, 2004.
Revised and approved by the Board of Trustees, 2006.
Approved by the Board of Trustees, February 16, 2011.
Approved by the Board of Trustees, April 29, 2016.
Reaffirmed and Approved by the Board of Trustees, November 11, 2016
Reviewed by the Board of Trustees, March 17, 2023

As a Christian university, the University of Mobile affirms…

1. The Nature of Christ.

1.1. Jesus Christ is the physical expression of the eternal, transcendent, and triune God of the universe. To Him we owe the highest love, reverence, and obedience.

1.2. He is an intelligent, spiritual, and personal Being. He is the Creator, Redeemer, Preserver, and Ruler of the universe and all contained therein.

1.3. There is one and only one living and true God. He reveals Himself to us as Father, Son, and Holy Spirit, with distinct personal attributes, but with no division of nature, essence, or being. God is infinite in holiness, justice, and all other perfections. God is all-powerful and all-knowing, and His perfect knowledge extends to all things, past, present, and future, including the future decisions of His free creatures.

1.4. God as Father reigns with providential care over His universe, His creatures, and the flow of the stream of human history according to the purposes of His grace. He is all-powerful, all-knowing, all-loving, all-wise, and His presence fills the universe He created. God is Father in truth to those who become children of God through faith in Jesus Christ. He is fatherly in His attitude toward all men.

1.5. Christ is the eternal Son of God. He possesses and embodies the full nature of God. In His incarnation as Jesus Christ, He was conceived by the Holy Spirit and born by the virgin Mary. Jesus perfectly revealed and did the will of God, taking upon Himself human nature with its demands and necessities, and in so doing, He identified Himself completely with mankind but without sin. He honored divine law by His personal obedience, and, in His substitutionary death on the cross, He made provision for the redemption of men from sin. He was raised from the dead with a glorified body and appeared to His disciples as the person who was with them before His crucifixion. He ascended into heaven and is now exalted at the right hand of God where He is the One Mediator, fully God, fully man, in whose Person is effected the reconciliation between God and man. He will return in power and glory to judge the world and to consummate His redemptive mission. He now dwells in all believers as the living and ever-present Lord.

1.6. The Holy Spirit is the Spirit of God, fully divine. He inspired holy men of old to write the Scriptures. Through illumination He enables men to understand truth. He exalts Christ. He convicts men of sin, of righteousness, and of judgment. He calls men to the Savior, and effects regeneration. At the moment of regeneration, He baptizes every believer into the Body of Christ. He cultivates Christian character, comforts believers, and bestows the spiritual gifts by which they serve God through His church. He seals the believer for the day of final redemption. His presence in the Christian is the guarantee that God will bring the believer into the fullness of the stature of Christ. He enlightens and empowers the believer and the church in worship, evangelism, and service.

God the Father…Genesis 1:1; 2:7; Exodus 3:14; 6:2-3; 15:11ff.; 20:1ff.; Leviticus 22:2; Deuteronomy 6:4; 32:6; 1 Chronicles 29:10; Psalm 19:1-3; Isaiah 43:3,15; 64:8; Jeremiah 10:10; 17:13; Matthew 6:9ff.; 7:11; 23:9; 28:19; Mark 1:9-11; John 4:24; 5:26; 14:6-13; 17:1-8; Acts 1:7; Romans 8:14-15; 1 Corinthians 8:6; Galatians 4:6; Ephesians 4:6; Colossians 1:15; 1 Timothy 1:17; Hebrews 11:6; 12:9; 1 Peter 1:17; 1 John 5:7.

God the Son…Genesis 18:1ff.; Psalms 2:7ff.; 110:1ff.; Isaiah 7:14; 53; Matthew 1:18-23; 3:17; 8:29; 11:27; 14:33; 16:16,27; 17:5; 27; 28:1-6,19; Mark 1:1; 3:11; Luke 1:35; 4:41; 22:70; 24:46; John 1:1-18,29; 10:30,38; 11:25-27; 12:44-50; 14:7-11; 16:15-16,28; 17:1-5, 21-22; 20:1-20,28; Acts 1:9; 2:22-24; 7:55-56; 9:4-5,20; Romans 1:3-4; 3:23-26; 5:6-21; 8:1-3,34; 10:4; 1 Corinthians 1:30; 2:2; 8:6; 15:1-8,24-28; 2 Corinthians 5:19-21; 8:9; Galatians 4:4-5; Ephesians 1:20; 3:11; 4:7-10; Philippians 2:5-11; Colossians 1:13-22; 2:9; 1 Thessalonians 4:14-18; 1 Timothy 2:5-6; 3:16; Titus 2:13-14; Hebrews 1:1-3; 4:14-15; 7:14-28; 9:12-15,24-28; 12:2; 13:8; 1 Peter 2:21-25; 3:22; 1 John 1:7-9; 3:2; 4:14-15; 5:9; 2 John 7-9; Revelation 1:13-16; 5:9-14; 12:10-11; 13:8; 19:16.

God the Holy Spirit…Genesis 1:2; Judges 14:6; Job 26:13; Psalms 51:11; 139:7ff.; Isaiah 61:1-3; Joel 2:28-32; Matthew 1:18; 3:16; 4:1; 12:28-32; 28:19; Mark 1:10,12; Luke 1:35; 4:1,18-19; 11:13; 12:12; 24:49; John 4:24; 14:16-17,26; 15:26; 16:7-14; Acts 1:8; 2:1-4,38; 4:31; 5:3; 6:3; 7:55; 8:17,39; 10:44; 13:2; 15:28; 16:6; 19:1-6; Romans 8:9-11,14-16,26-27; 1 Corinthians 2:10-14; 3:16; 12:3-11,13; Galatians 4:6; Ephesians 1:13-14; 4:30; 5:18; 1 Thessalonians 5:19; 1 Timothy 3:16; 4:1; 2 Timothy 1:14; 3:16; Hebrews 9:8,14; 2 Peter 1:21; 1 John 4:13; 5:6-7; Revelation 1:10; 22:17.

1. The Ethic of Christ

1.1. The ethic of Jesus is love. The model of His self-less love is most perfectly demonstrated in His sacrificial and substitutionary death, burial, and resurrection and His offer of regeneration to individuals through His saving grace.

1.2. His love directs and defines interaction with all persons. All Christians are under obligation to seek to make the love of Christ supreme in our own lives and in human society. Means and methods used for the improvement of society and the establishment of righteousness among men can be truly and permanently helpful only when they are rooted in such love.

1.3. The self-less or other-focused nature of God’s love is defined in the person, work, and teaching of Christ and was introduced by Christ as a new way of conducting interpersonal relationships. “A new commandment I give to you, that you love one another, even as I have loved you, that you also love one another.” So important is this concept that Jesus declared it the basis by which his followers would be identified. “By this all men will know that you are My disciples, if you have love for one another.”

1.4. Modeling the ethic of Christ, Christians should oppose racism, every form of greed, selfishness, and vice, and all forms of sexual immorality, including adultery, homosexuality, and pornography. We should work to provide for the orphaned, the needy, the abused, the aged, the helpless, and the sick. We should speak on behalf of the unborn and contend for the sanctity of all human life from conception to natural death.

1.5. Every Christian should seek to bring industry, government, and society as a whole under the sway of the principles of righteousness, truth, and brotherly love. In order to promote these ends Christians should be ready to work with all persons of good will in any good cause, always being careful to act in the spirit of love without compromising their loyalty to Christ and His truth.

Exodus 20:3-17; Leviticus 6:2-5; Deuteronomy 10:12; 27:17; Psalm 101:5; Micah 6:8; Zechariah 8:16; Matthew 5:13-16,43-48; 22:36-40; 25:35; Mark 1:29-34; 2:3ff.; 10:21; Luke 4:18-21; 10:27-37; 20:25; John 15:12; 17:15; Romans 12-14; 1 Corinthians 5:9-10; 6:1-7; 6:9-10,13; 7:20-24; 10:23-11:1; Galatians 3:26-28; 5:19-24; Ephesians 6:5-9; Colossians 3:12-17; 1 Thessalonians 3:12; Philemon; James 1:27; 2:8.

2. The Mission of Christ

2.1. The mission of Christ is to save the world from sin, offering reconciliation to God and eternal life to all persons who accept His salvation. It is the duty and privilege of every follower of Christ to participate in His mission, seeking constantly to win the lost to Christ by verbal witness undergirded by a Christian lifestyle, and by other methods in harmony with the gospel of Christ.

2.2. Man is the special creation of God, made in His own image. He created them male and female as the crowning work of His creation. The gift of sex is thus part of the intent and goodness of God’s creation. In the beginning man was innocent of sin and was endowed by his Creator with freedom of choice. By his free choice man sinned against God and brought sin into the human race. Through the temptation of Satan man transgressed the command of God, and fell from his original innocence whereby his posterity inherit a nature and an environment inclined toward sin. Therefore, as soon as they are capable of moral action, they become transgressors and are under condemnation. Only the grace of God can bring man into His holy fellowship and enable man to fulfill the creative purpose of God. The sacredness of human personality is evident in that God created man in His own image, and in that Christ died for man; therefore, every person of every race possesses full dignity and is worthy of respect and Christian love.

2.3. God has ordained the family as the foundational institution of human society. It is composed of persons related to one another by marriage, blood, or adoption.

2.4. Marriage is the uniting of one man and one woman in covenant commitment for a lifetime. It is God’s unique gift to reveal the union between Christ and His church and to provide for the man and the woman in marriage the framework for intimate companionship, the channel of sexual expression according to biblical standards, and the means for procreation of the human race.

2.5. The husband and wife are of equal worth before God, since both are created in God’s image. The marriage relationship models the way God relates to His people. A husband is to love his wife as Christ loved the church. He has the God-given responsibility to provide for, to protect, and to lead his family. A wife is to submit herself graciously to the servant leadership of her husband even as the church willingly submits to the headship of Christ. She, being in the image of God as is her husband and thus equal to him, has the God-given responsibility to respect her husband and to serve as his helper in managing the household and nurturing the next generation.

2.6. Children, from the moment of conception, are a blessing and heritage from the Lord. Parents are to demonstrate to their children God’s pattern for marriage. Parents are to teach their children spiritual and moral values and to lead them, through consistent lifestyle example and loving discipline, to make choices based on biblical truth. Children are to honor and obey their parents.

2.7. Salvation involves the redemption of the whole man, and is offered freely to all who accept Jesus Christ as Lord and Savior, who by His own blood obtained eternal redemption for the believer. In its broadest sense salvation includes regeneration, justification, sanctification, and glorification. There is no salvation apart from personal faith in Jesus Christ as Lord.

2.8. Regeneration, or the new birth, is a work of God’s grace whereby believers become new creatures in Christ Jesus. It is a change of heart wrought by the Holy Spirit through conviction of sin, to which the sinner responds in repentance toward God and faith in the Lord Jesus Christ. Repentance and faith are inseparable experiences of grace.

2.9. Repentance is a genuine turning from sin toward God. Faith is the acceptance of Jesus Christ and commitment of the entire personality to Him as Lord and Savior.

2.10. Justification is God’s gracious and full acquittal, based upon His righteousness, of all sinners who repent and believe in Christ. Justification brings the believer into a relationship of peace and favor with God.

2.11. Sanctification is the experience, beginning in regeneration, by which the believer is set apart for God’s purposes, and is enabled to progress toward moral and spiritual maturity through the presence and power of the Holy Spirit dwelling in him. Growth in grace should continue throughout the regenerate person’s life.

2.12. Glorification is the culmination of salvation and is the final and eternal abiding state of the redeemed in the presence of God.

2.13. The Kingdom of God includes both His general sovereignty over the universe and His full authority over men who willfully acknowledge Him as King. Particularly, the kingdom is the realm of salvation into which men enter by trustful, childlike commitment to Jesus Christ. All Christians should pray and work toward the establishment of God’s kingdom and God’s will on earth. The full consummation of the kingdom will be realized upon the physical return to the earth of Jesus Christ.

Genesis 18:1ff.; Psalms 2:7ff.; 110:1ff.; Isaiah 7:14; 53; Matthew 1:18-23; 3:17; 8:29; 11:27; 14:33; 16:16,27; 17:5; 27; 28:1-6,19; Mark 1:1; 3:11; Luke 1:35; 4:41; 22:70; 24:46; John 1:1-18,29; 10:30,38; 11:25-27; 12:44-50; 14:7-11; 16:15-16,28; 17:1-5, 21-22; 20:1-20,28; Acts 1:9; 2:22-24; 7:55-56; 9:4-5,20; Romans 1:3-4; 3:23-26; 5:6-21; 8:1-3,34; 10:4; 1 Corinthians 1:30; 2:2; 8:6; 15:1-8,24-28; 2 Corinthians 5:19-21; 8:9; Galatians 4:4-5; Ephesians 1:20; 3:11; 4:7-10; Philippians 2:5-11; Colossians 1:13-22; 2:9; 1 Thessalonians 4:14-18; 1 Timothy 2:5-6; 3:16; Titus 2:13-14; Hebrews 1:1-3; 4:14-15; 7:14-28; 9:12-15,24-28; 12:2; 13:8; 1 Peter 2:21-25; 3:22; 1 John 1:7-9; 3:2; 4:14-15; 5:9; 2 John 7-9; Revelation 1:13-16; 5:9-14; 12:10-11; 13:8; 19:16.

Re. man Genesis 1:26-30; 2:5,7,18-22; 3; 9:6; Psalms 1; 8:3-6; 32:1-5; 51:5; Isaiah 6:5; Jeremiah 17:5; Matthew 16:26; Acts 17:26-31; Romans 1:19-32; 3:10-18,23; 5:6,12,19; 6:6; 7:14-25; 8:14-18,29; 1 Corinthians 1:21-31; 15:19,21-22; Ephesians 2:1-22; Colossians 1:21-22; 3:9-11; Genesis 1:26-28; 2:15-25; 3:1-20; Exodus 20:12; Deuteronomy 6:4-9; Joshua 24:15; 1 Samuel 1:26-28; Psalms 51:5; 78:1-8; 127; 128; 139:13-16; Proverbs 1:8; 5:15-20; 6:20-22; 12:4; 13:24; 14:1; 17:6; 18:22; 22:6,15; 23:13-14; 24:3; 29:15,17; 31:10-31; Ecclesiastes 4:9-12; 9:9; Malachi 2:14-16; Matthew 5:31-32; 18:2-5; 19:3-9; Mark 10:6-12; Romans 1:18-32; 1 Corinthians 7:1-16; Ephesians 5:21-33; 6:1-4; Colossians 3:18-21; 1 Timothy 5:8,14; 2 Timothy 1:3-5; Titus 2:3-5; Hebrews 13:4; 1 Peter 3:1-7.

Salvation Genesis 3:15; Exodus 3:14-17; 6:2-8; Matthew 1:21; 4:17; 16:21-26; 27:22-28:6; Luke 1:68-69; 2:28-32; John 1:11-14,29; 3:3-21,36; 5:24; 10:9,28-29; 15:1-16; 17:17; Acts 2:21; 4:12; 15:11; 16:30-31; 17:30-31; 20:32; Romans 1:16-18; 2:4; 3:23-25; 4:3ff.; 5:8-10; 6:1-23; 8:1-18,29-39; 10:9-10,13; 13:11-14; 1 Corinthians 1:18,30; 6:19-20; 15:10; 2 Corinthians 5:17-20; Galatians 2:20; 3:13; 5:22-25; 6:15; Ephesians 1:7; 2:8-22; 4:11-16; Philippians 2:12-13; Colossians 1:9-22; 3:1ff.; 1 Thessalonians 5:23-24; 2 Timothy 1:12; Titus 2:11-14; Hebrews 2:1-3; 5:8-9; 9:24-28; 11:1-12:8,14; James 2:14-26; 1 Peter 1:2-23; 1 John 1:6-2:11; Revelation 3:20; 21:1-22:5.

Re. Kingdom Genesis 1:1; Isaiah 9:6-7; Jeremiah 23:5-6; Matthew 3:2; 4:8-10,23; 12:25-28; 13:1-52; 25:31-46; 26:29; Mark 1:14-15; 9:1; Luke 4:43; 8:1; 9:2; 12:31-32; 17:20-21; 23:42; John 3:3; 18:36; Acts 1:6-7; 17:22-31; Romans 5:17; 8:19; 1 Corinthians 15:24-28; Colossians 1:13; Hebrews 11:10,16; 12:28; 1 Peter 2:4-10; 4:13; Revelation 1:6,9; 5:10; 11:15; 21-22.

3. The Revelation of Christ and His Authority Over Mankind

3.1. All understanding and values are defined in terms of the relationship of human beings to Christ as He is revealed in Holy Scripture. It is the responsibility of every believer to read, seek to understand, and follow the teachings of Scripture.

3.2. The Holy Bible was written by men divinely inspired and is God’s revelation of Himself to man. It is a perfect treasure of divine instruction. It has God for its author, salvation for its end, and truth, without any mixture of error, for its content.

3.3. Therefore, all Scripture is totally true and trustworthy. It reveals the principles by which God judges us, and therefore is, and will remain to the end of the world, the true description of Christian union, and the supreme standard by which all human conduct, creeds, and religious opinions should be judged. All Scripture is a testimony to Christ, who is Himself the focus of divine revelation.

Exodus 24:4; Deuteronomy 4:1-2; 17:19; Joshua 8:34; Psalms 19:7-10; 119:11,89,105,140; Isaiah 34:16; 40:8; Jeremiah 15:16; 36:1-32; Matthew 5:17-18; 22:29; Luke 21:33; 24:44-46; John 5:39; 16:13-15; 17:17; Acts 2:16ff.; 17:11; Romans 15:4; 16:25-26; 2 Timothy 3:15-17; Hebrews 1:1-2; 4:12; 1 Peter 1:25; 2 Peter 1:19-21

Source: Baptist Faith & Message, Southern Baptist Convention

1.8 Statement of Personal Responsibility

Every member of the faculty and staff has a responsibility to teach University of Mobile students consistent with the University’s Mission Statement and Goals. Faculty are expected to integrate Biblically-based Christian principles into classroom instruction. All employees are expected to teach students through example with their own personal conduct, and to promote through all University activities the precepts of faith contained in the Statement of Christian Affirmation.

Revised and Approved by the Board of Trustees, April 29, 2016
Reviewed by the Board of Trustees, March 17, 2023

1.9 Membership on the Board of Trustees

Policy Statement:

The University is a fostered entity of the Alabama Baptist Convention. As such, the University provides the Convention the right to elect and remove trustees.

The Board of Trustees at the University shall consist of no less than sixteen 16 Elected Members and such Life Trustees as may be elected to that office by the Alabama Baptist State Convention in Accordance with the University Bylaws.

In addition to the Elected Trustees and Life Trustees, the President of the Alabama Baptist State Convention and the Executive Director-Treasurer of the Alabama Baptist State Executive Board shall be nonvoting ex officio Trustees.

Vacancies on the Board of Trustees, however occurring, shall be filled by action of the President to recommend persons for election by the Alabama Baptist State Convention in accordance with the University Bylaws.

Approved by the Board of Trustees, April 27, 1993.
Revised and approved by the Board of Trustees, 2006.
Approved by the Board of Trustees, February 16, 2011.
Approved by the Board of Trustees, April 22, 2014.
Approved by the Board of Trustees, April 29, 2016.
Reviewed by the Board of Trustees, March 17, 2023.

Procedure Statement:

The President of the University of Mobile shall, upon consultation with the Chair of the Board of Trustees, recommend persons for election to the Board to the appropriate committee of the Alabama Baptist State Convention. The Chair of the Board of Trustees, upon consultation with the President, shall assign elected board members to committees.

1.10 Officers of the Corporation

Policy Statement:

The officers of the corporation shall be the Chairman, Vice-Chairman, President, Secretary, Assistant Secretary and such Vice Presidents as the Board of Trustees, from time to time, deems necessary and proper. The Chairman shall preside at meetings of the Board of Trustees and of the Executive Committee. The Vice-Chairman shall preside over meetings of the Board of Trustees in the absence of the Chairman. The President shall be acknowledged as President of the University. The Assistant Secretary shall not be a member of the Board of Trustees.

Approved by the Board of Trustees, April 27, 1993.
Revised and approved by the Board of Trustees, 2006.
Approved by the Board of Trustees, February 16, 2011.
Approved by the Board of Trustees, April 22, 2014.
Approved by the Board of Trustees, April 29, 2016.
Reviewed by the Board of Trustees, March 17, 2023.

1.11 Board Committees

Policy Statement:

The Board of Trustees shall have the authority to appoint an Executive Committee and such other committees as it deems proper, and to delegate such powers and authority to any such committees as it may see fit, consistent with the provisions of the Certificate of Formation and with the laws of the State of Alabama and of the United States.

The Executive Committee shall be authorized to meet between regularly scheduled meetings of the full Board and shall be empowered to transact any business on behalf of the Board with limitations as stated in the Bylaws of the University of Mobile.

Standing Committees of the Corporation shall include, but not be limited to, those listed below. The Chairman and the President shall appoint members to the various standing committees.

The Student Experience Committee shall review those programs and activities that have a direct bearing on the academic program, including new academic degrees and faculty relations, and shall also review those activities that have direct bearing on enrollment and student life.

The Business Operations Committee shall review all matters related to the fiscal operations of the university, provide oversight for the investment of institutional funds, and recommend to the Board the employment of an external auditor each year.  The Committee shall also review plans for new construction and major renovations and shall periodically review the long-range plans for campus development.

The University Advancement and Marketing Committee shall review those activities that have direct bearing on university development, marketing, and public relations. 

Approved by the Board of Trustees, April 27, 1993.
Revised and approved by the Board of Trustees, 2006.
Revised and approved by the Board of Trustees, February 16, 2011.
Approved by the Board of Trustees, April 22, 2014.
Revised and approved by the Board of Trustees, April 29, 2016.
Reviewed by the Board of Trustees, March 17, 2023.

1.12 Board Meeting

Policy Statement: The Board of Trustees shall hold a minimum of three (3) meetings per calendar year for the purpose of transacting the business of the University. The Chair shall be authorized to call additional meetings as may be necessary for the proper execution of the business of the university.

Approved by the Board of Trustees, April 27, 1993.
Revised and approved by the Board of Trustees, 2006.
Approved by the Board of Trustees, February 16, 2011.
Approved by the Board of Trustees, April 22, 2014.
Approved by the Board of Trustees, April 29, 2016.
Revised and approved by the Board of Trustees, December 1, 2017.
Reviewed by the Board of Trustees, March 17, 2023.

Procedure Statement:

Triannual meetings will be scheduled as announced by the Chairman of the Board of Trustees and President of the University.

1.13 Amendments to the Certificate of Formation

Policy Statement: The University is a fostered entity of the Alabama Baptist State Convention. As such, the University provides the Convention the right to give prior consent to amendments to the corporation’s Certificate of Formation. The University will comply with applicable state law regarding corporations.

Approved by the Board of Trustees, April 27, 1993.
Revised and approved by the Board of Trustees, 2006.
Approved by the Board of Trustees, February 16, 2011.
Approved by the Board of Trustees, April 22, 2014.
Approved by the Board of Trustees, April 29, 2016.
Reviewed by the Board of Trustees, March 17, 2023.

1.14 Removal of Trustees

Policy Statement:

The University is a fostered entity of the Alabama Baptist State Convention. As such, the University provides the Convention the right to elect and remove Trustees. Should removal of a trustee be deemed necessary by the University or by the Alabama Baptist State Convention, such trustee shall (a) be notified by the Chair of the University’s Board of Trustees in advance of any such action; (b) be informed of alleged breach, misfeasance, or other inappropriate action on the part of the trustee; and (c) be allowed reasonable opportunity to respond to the Executive Committee of the University’s Board of Trustees. Removal action may proceed upon recommendation of the Executive Committee of the University’s Board of Trustees to the Executive Committee of the Alabama Baptist State Convention State Board of Missions. Removal action shall be consummated upon a majority vote of the Executive Committee of the Alabama Baptist State Convention State Board of Missions.

Approved by the Board of Trustees, April 27, 1993.
Revised and approved by the Board of Trustees, 2006.
Approved by the Board of Trustees, February 16, 2011.
Revised and approved by the Executive Committee of the Board of Trustees December 19, 2013.
Approved by the Board of Trustees, April 29, 2016.
Reviewed by the Board of Trustees, March 17, 2023.

1.15 Authority and Independence of the Board of Trustees

Policy Statement:

The Board of Trustees shall be vested with authority and responsibility for establishing the mission of the University, approving its long-range plans, approving broad institutional policies, protecting the fiscal integrity of the institution, electing the officers of University of Mobile Corporation, employing or dismissing the President, employing or dismissing the Vice President for Business and Financial Affairs, and other rights and powers granted by law or authorized by the Amended and Restated Certificate of Formation or by the University Bylaws.

Individual board members are elected by the Alabama State Baptist Convention (Convention). Once elected, the Board of Trustees shall operate with independence of the Convention or any other organization or interests separate from itself as provided in the Amended and Restated Certificate of Formation of University of Mobile, Inc. The Board shall regularly monitor its actions in accordance with Bylaws of University of Mobile, Article III, Sections 6-9, to ensure that it is not controlled by a minority of board members.

Although the Board of Trustees shall have ultimate authority in all matters that affect the University, the Board shall delegate to the President the responsibility for implementing policies and for daily operation of the institution. The Board of Trustees shall respect the authority and roles of the President and administrative officers appointed by the President and shall refrain from direct management activities. Individual Trustees shall refrain from activities that hinder the normal and proper functioning of the administration.

Approved by the Board of Trustees, April 27, 1993.
Revised and approved by the Board of Trustees, 2006.
Approved by the Board of Trustees, February 16, 2011.
Approved by the Board of Trustees, April 22, 2014.
Approved by the Board of Trustees, April 29, 2016.
Reviewed by the Board of Trustees, March 17, 2023.

1.16 Purpose and Goals

Policy Statement:

The purpose of the Board of Trustees is to establish broad institutional policies, secure financial resources to support the goals of the University and select the President.

Approved by the Board of Trustees, October 24, 2000.
Revised and approved by the Board of Trustees, 2006.
Approved by the Board of Trustees, February 16, 2011.
Approved by the Board of Trustees, April 29, 2016.
Reviewed by the Board of Trustees, March 17, 2023.

Procedure Statement:

Goals of the Board:

1. Provide spiritual support to the University, its students, faculty, and staff.
   1. Ensure that one’s spiritual life is consistent with the expectations of Christ as revealed in the New Testament.
   2. Engage in regular intercessory prayer for the University according to needs made known to the Board.
   3. Engage in ministry to students, faculty, and staff.
2. Demonstrate personal commitment to and interaction with the institution, its students, faculty, and staff.
   1. Visit the campus as often as normal schedules allow.
   2. Attend campus events (athletic events, classes, lectures, chapel, performances, etc.) as time and distance allow.
   3. Interact with students, faculty, and staff members.
3. Exercise fiduciary responsibility as a caretaker of University assets, holding the administration to proper accountability.
   1. Attend all meetings of the Board and of assigned committees.
   2. Review all materials related to University operations and activities.
   3. Participate in assessment procedures related to the work of the President and the Board.
4. Demonstrate personal engagement in the fund-raising and student recruiting activities of the University.
   1. Make regular annual and special contributions to the University according to one’s means.
   2. Consider the University in estate planning.
   3. Participate in fund-raising activities of the University through exemplary giving, use of influence, and application of time in achieving stated goals.
   4. Use personal influence to encourage prospective students to enroll.
5. Promote the University before its various constituencies.
   1. Bring guests to campus.
   2. Represent the University in one’s own community.

1.17 University of Mobile Corporation

Policy Statement:

The University shall operate as a legally incorporated nonprofit corporation entitled the “University of Mobile, Inc.” The corporation shall operate under its most current Certificate of Formation. For convenience, the institution shall have the authority to do business under the name of the “University of Mobile.” Activities of the corporation shall be conducted in accordance with the “Bylaws of the University of Mobile, Inc.”

Approved by the Board of Trustees, April 27, 1993.
Revised and approved by the Board of Trustees, 2006.
Approved by the Board of Trustees, February 16, 2011.
Approved by the Board of Trustees, April 22, 2014.
Approved by the Board of Trustees, April 29, 2016.
Reviewed by the Board of Trustees, March 17, 2023.

1.18 Conflict of Interest, Officers of the Corporation, and Members of the Board of Trustees

Policy Statement:

Approved by the Board of Trustees, April 25, 1995.
Revised and approved by the Board of Trustees, 2006.
Revised and approved by the Board of Trustees, February 16, 2011.
Approved by the Board of Trustees, April 29, 2016.
Reviewed by the Board of Trustees, March 17, 2023.

This conflict of interest policy is designed to assist trustees and officers of the University of Mobile, Inc. (hereinafter “University”) identify situations that present potential conflicts of interest and to provide the University with a procedure that will allow a transaction to be treated as valid and binding even though a trustee, officer or employee has or may have a conflict of interest with respect to the transaction.

1. Definitions. As used herein, the following terms have the meanings described below:
   1. “Conflict of Interest” means any circumstances described in Part 2 below.
   2. “Responsible Person” means any person serving as an officer, employee or member of the Board of Trustees of the University.
   3. “Family Member” means a spouse, parent, child or spouse of a child, brother, sister, or spouse of a brother or sister, of a Responsible Person.
   4. “Material Financial Interest” in an entity means a financial interest of any kind, which, in view of all of the circumstances, is substantial enough that it reasonably could affect a Responsible Person’s or Family Member’s judgment with respect to transactions to which the entity is a party. Employment, the conduct of over $10,000 of business in any one year, and ownership of a ten percent (10%) or more interest will be rebuttably presumed to be material financial interests.
   5. “Contract or Transaction” means any agreement or relationship involving the sale or purchase of goods, services, or rights of any kind, the providing or receipt of a loan or grant, the establishment of any other type of pecuniary relationship with the University. For purposes of this policy, the making of a gift to the University or the provision of services by the University within the University’s tax-exempt mission is not considered a Contract or Transaction.
2. Conflict of Interest Defined. For purposes of this policy, the following circumstances shall be considered Conflicts of Interest:
   1. A Contract or Transaction between the University and a Responsible Person or Family Member.
   2. A Contract or Transaction between the University and an entity in which a Responsible Person or Family Member has a Material Financial Interest or of which such person is a director, officer, agent, partner, associate, trustee, personal representative, receiver, guardian, custodian, conservator or other legal representative.
   3. A Responsible Person competing with the University in the rendering of services or in any other Contract or Transaction with a third party.
   4. A Responsible Person’s having a Material Financial Interest in, or serving as a director, officer, employee, agency, partner, associate, trustee, personal representative, receiver, guardian, custodian, conservator or other legal representative of, or consultant to, an entity or individual that competes with the University in the provision of services or in any other Contract or Transaction with a third party.
   5. A Responsible Person accepting gifts, entertainment or other favors except those valued at $100 or less from any individual or entity that: (1) does or is seeking to do business with or is a competitor of the University; or (2) has received, is receiving or is seeking to receive a loan or grant, or to secure other financial commitments from the University. This guideline is not intended to prohibit normal business practices such as meetings over meals, corporate items given to participate in meetings and conferences, or token hosting gifts or meals as long as they are of nominal or reasonable value.

Procedure Statement:

3. Procedures.
   1. Prior to board or committee action on a Contract or Transaction involving a Conflict of Interest, a director or committee member having a Conflict of Interest and who is in attendance at the meeting shall disclose all facts material to the Conflict of Interest. Such disclosure shall be reflected in the minutes of the meeting.
   2. A director or committee member who plans not to attend a meeting at which he or she has reason to believe that the board or committee will act on a matter in which the person has a Conflict of Interest shall disclose to the chair of the meeting all facts material to the Conflict of Interest. The chair shall report the disclosure at the meeting and the disclosure shall be reflected in the minutes of the meeting.
   3. A person who has a Conflict of Interest shall not participate in or be permitted to hear the board’s or committee’s discussion of the matter except to disclose material facts and to respond to questions. Such person shall not attempt to exert his or her personal influence with respect to the matter, either at or outside the meeting.
   4. A person who has a Conflict of Interest with respect to a Contract or Transaction that will be voted on at a meeting may be counted in determining the presence of a quorum for purposes of the vote. The person having a conflict of interest may not vote on the Contract or Transaction and shall not be present in the meeting room when the vote is taken, unless the vote is by secret ballot. Such person’s ineligibility to vote shall be reflected in the minutes of the meeting. An action on a Contract or Transaction shall be approved if it receives the affirmative vote of a majority of the disinterested persons entitled to vote. For purposes of this paragraph, a member of the Board of Trustees of the University has a Conflict of Interest when he or she stands for election as an officer or for re-election as a member of the Board of Trustees.
   5. All Responsible Persons who have a Conflict of Interest with respect to a Contract or Transaction that is not the subject of Board or committee action, shall disclose to the President any Conflict of Interest that such Responsible Person has with respect to a Contract or Transaction. In the event that the conflict involves the President, disclosure shall be made to the Vice President of Business and Financial Affairs, and at least one other vice president or other officer of the University. Such disclosure shall be made as soon as the Conflict of Interest is known to the Responsible Person. The Responsible Person shall refrain from any action that may affect the University’s participation in such Contract or Transaction. In the event it is not entirely clear that a Conflict of Interest exists, the individual with the potential conflict shall disclose the circumstances to the Chairman of the Board of Trustees who shall determine whether there exists a Conflict of Interest that is subject to this policy.
4. Confidentiality. Each Responsible Person shall exercise care not to disclose confidential information acquired in connection with such status or information the disclosure of which might be adverse to the interest of the University. Furthermore, a Responsible Person shall not disclose or use information relating to the business of the University for the personal profit or advantage of the Responsible Person or a Family Member.
5. Review of Policy.
   1. Each new Responsible Person shall be required to review a copy of this policy and to acknowledge in writing that he or she has done so.
   2. Each Responsible Person shall annually complete a disclosure form identifying any relationships, positions or circumstances in which the Responsible Person is involved that he or she believes could contribute to a Conflict of Interest arising. Such relationships, positions or circumstances might include service as a director of or consultant to a nonprofit organization, or ownership of a business that might provide goods or services to the University. Any such information regarding business interest of a Responsible Person or a Family Member shall be treated as confidential and shall generally be made available only to the Chairman of the Board of Trustees, the President, and any committee appointed to address Conflicts of Interest, except to the extent additional disclosure is necessary in connection with the implementation of this Policy.
   3. This policy shall be reviewed annually by each member of the Board of Trustees. Any changes to the policy shall be communicated immediately to all Responsible Persons.

1.19 Administrative Structure

The University of Mobile administrative structure includes the President, academic affairs, advancement, marketing & public relations, business & financial affairs, student affairs, information technology, athletics, and event operations.

1.19.1 President

According to the requirements of the Amended and Restated Certificate of Formation or by the University Bylaws, the President has the authority from and is responsible to the Board of Trustees for:

1. operating and developing the institution as a whole and for each of its parts;
2. serving as the chief administrative officer;
3. ensuring the academic integrity of the University;
4. ensuring the fiscal integrity of the University;
5. ensuring the spiritual integrity of the University;
6. maintaining and promoting the mission and objectives of the institution; and
7. planning, developing, and administering all institutional activity.

1.19.2 President’s Senior Leadership Team

The major administrative officers of the University are the President and the President’s Senior Leadership Team. The Senior Leadership Team is comprised of the Vice President for Academic Affairs,  Vice President for Advancement, Vice President for Business and Financial Affairs, Vice President for Marketing and Public Relations, and Vice President for Student Affairs. All members of the Senior Leadership Team report directly to the President. The Senior Leadership Team serves in an advisory capacity to the President on matters affecting the operation of the overall program and in coordinating activities of the various segments of the University.

1.19.2.1 Vice President for Academic Affairs

The Vice President for Academic Affairs is responsible to the President for the overall academic program of the University and serves as the ranking administrator in the absence of the President.

The Vice President for Academic Affairs:

1. demonstrates the Imago Dei of Christ (Gen 1:26) in all aspects of one’s professional role, personal interactions and community relations;
2. oversees the strategic management of all academic services for the University, including the colleges and schools, and Library Services;
3. works with other Vice Presidents to ensure academic function and programming remains harmonious and supportive of other University initiatives and areas, as well as the vision and direction of the President;
4. works with Deans and faculty in establishing and maintaining acceptable standards for student academic performance;
5. works with the Deans in recruiting, and recommends the appointment of new faculty members to the President;
6. works with the Deans and faculty in curriculum review and revision, and development of new academic programs;
7. oversees budget operations for the Office of Academic Affairs;
8. prepares reports as requested by the President;
9. makes recommendations to the President on such matters as salaries, faculty tenure, leaves, and promotions;
10. works with Student Success Center to ensure best practices and robust infrastructure to support student retention and persistence to graduation;
11. evaluates performance of Deans, Academic Affairs Staff, and Director of Library Services;
12. serves as the University’s liaison with the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC);
13. coordinates and oversees various reports and other activities related to accreditation and external review agencies;
14. oversees, reviews, and edits academic components of the University of Mobile Catalog;
15. maintains a log of student academic complaints;
16. works with IT, faculty, and others in review and use of the LMS;
17. represents the University in public and professional meetings as needed; and
18. assumes other responsibilities as assigned by the President.

1.19.2.1.1 Associate Vice President for Academic Services, Registrar

The Registrar reports to the Vice President for Academic Affairs and is responsible for the coordination of the registrar’s office.

The Registrar:

1. demonstrates the Imago Dei of Christ (Gen 1:26) in all aspects of his or her professional role, personal interactions, and community relations;
2. represents the Vice President for Academic Affairs as appropriate;
3. conducts registration and pre-registration, including the assignment of classrooms;
4. prepares and maintains official academic credit folders for graduate and undergraduate students, verifies information, and certifies qualifications for graduation;
5. keeps records of registration and university enrollment and makes statistical studies and reports;
6. collects and records grades for all university courses;
7. oversees implementation of academic components of the Student Information System (Ellucian Colleague);
8. certifies eligibility of athletes;
9. revises and maintains University of Mobile Undergraduate & Graduate Catalog and Student Handbooks;
10. maintains a database of student records for use in academic advisement;
11. coordinates academic advisement;
12. supports institutional planning by providing data for institutional research;
13. provides enrollment data to the Associate Vice President for Institutional Research for external reports;
14. prepares survey responses to Integrated Postsecondary Education Data System (IPEDS);
15. submits enrollment reports to Alabama Commission for Higher Education (ACHE);
16. submits annual Catalog Application to the Veteran’s Affairs Office and assists student veteran certification officer in the Financial Aid Office;
17. initiates preparation of degree plans for students;
18. serves on various committees as assigned by the President and the Vice President for Academic Affairs;
19. assists the President, Vice President for Student Services, and faculty marshals with preparation for graduation;
20. assists the Associate Vice President for Institutional Research with researching student and/or faculty complaints; and
21. assumes other responsibilities as assigned by the Vice President for Academic Affairs.

1.19.2.1.2 Associate Vice President for Institutional Effectiveness

The Associate Vice President for Institutional Effectiveness reports to the Vice President for Academic Affairs and provides support with curriculum evaluation, oversees Deans’ reporting cycles and components of the faculty onboarding process, and contributes to accreditation activities and compliance reporting.

The Associate Vice President for Institutional Effectiveness for academic affairs:

1. demonstrates the Imago Dei of Christ (Gen 1:26) in all aspects of his or her professional role, personal interactions, and community relations;
2. works collaboratively with the Associate Vice President for Institutional Research on analysis and use of institutional data for improvement;
3. assists Vice President for Academic Affairs with accreditation activities and reports (for example, SACSCOC Compliance Certification, Fifth-Year Interim Report, and Substantive Changes);
4. assists Vice President for Academic Affairs with program assessment and planning (supporting Program Coordinators) SACSCOC 6.2.c; 8.2a along with general education assessment (serving as an advisory member of the General Education Assessment Committee) 8.2.b, 9.3;
5. verifies faculty transcripts and works with Deans to document faculty qualifications; facilitates the faculty evaluation process SACSCOC 6.2.a.6.3;
6. maintains materials and documents related to accreditation (for example, Areas of Study Inventory, Proposed Curriculum Change Form, Faculty Recommendation Form, Syllabus Template, Academic Integrity Records, Peer/Aspirant/Competitors List, etc.;
7. supports Vice President for Academic Affairs in the documentation and revision of policies, processes, procedures, and regulations as represented in the Catalog, Employee Handbook, Advisement Handbook, Policy Manual, and other documents;
8. assists with new faculty orientation and Ignite Conference SACSCOC 6.5;
9. supports Deans in duties related to academic standards, quality, and effectiveness, as well as the annual reporting cycle through the administration of the Deans Forum Canvas site;
10. manages compliance processes for programs leading to licensure (NC-SARA requirements); and
11. serves on various committees as assigned.

1.19.2.1.3 Associate Vice President for Institutional Research

The Associate Vice President for Institutional Research reports to the Vice President for Academic Affairs and conducts, disseminates, and facilitates use of data associated with institutional research.

The Associate Vice President for Institutional Research:

1. demonstrates the Imago Dei of Christ (Gen 1:26) in all aspects of his or her professional role, personal interactions, and community relations;
2. responsible for the development and maintenance of data resources to support strategic planning, institutional improvement, and policy-making;
3. responsible for assisting in defining issues, obtaining information, and interpreting results;
4. facilitates the use of data and development of metrics for accountability, decision making and planning as needed by administration; for purposes of identifying opportunities for improvement and to measure fulfillment of the mission in all aspects of the institution;
5. assist various institutional efforts to implement efficient strategies to collect, organize, clean, and store data that supports planning and goal setting;
6. collaborate with IT to link student information system, complex datasets and external data sources to deploy business intelligence dashboards that make data readily available for analysis by campus leaders;
7. coordinate research and data analysis with leaders across campus to facilitate ad-hoc institutional research projects;
8. coordinate and organize institutional response to internal and external reporting requests and surveys such as:  Common Data Set, annual Profile Report, US News & World Report, IPEDS; and
9. serve on various committees as assigned.

1.19.2.1.4 Academic Deans

Each Dean is a member of the Academic Affairs Committee and serves as the instructional and administrative leader for his or her respective college or school.

Each Dean:

1. demonstrates the Imago Dei of Christ (Gen 1:26) in all aspects of one’s professional role, personal interactions, and community relations;
2. actively leads the growth and sustainability of the college/school by engaging in enrollment and advancement activities and strategic planning;
3. organizes, coordinates, develops, and promotes academic programming;
4. plans, designs, coordinates, and continually updates departmental curricula;
5. conducts college or school meetings and reports by minutes to the Vice President for Academic Affairs;
6. makes recommendations for personnel changes within the respective college or school to the Vice President for Academic Affairs;
7. performs the following services for the college or school:
   1. stimulates ways and means for the improvement of instruction within the college or school;
   2. submits monthly and annual reports for each area within the college or school to the Vice President for Academic Affairs;
   3. teaches classes as assigned by the Vice President for Academic Affairs;
   4. maintains office hours;
   5. notifies the Vice President for Academic Affairs when there are issues that affect the safety and security of staff, students, or the general institution as a whole; and
   6. implements the student learning outcomes plans for the programs in the college or school and prepares an annual report which provides the results of student learning outcomes, identifying improvements that have resulted from assessment of student learning.
   7. coordinates and implements the Unit Strategic Plan for the college or school and identifies improvements that have resulted from each annual evaluation of the plan in the annual report.
8. manages his or her respective college or school facilities and equipment, including maintenance and control of inventory;
9. promotes the development of each faculty member’s special talents and interests and fosters good teaching within the college or school;
10. encourages faculty members to participate in local, state, regional, and national professional meetings;
11. promotes the representation of the college or school at meetings of learned and professional societies;
12. oversees specialized accreditation practices and ensures compliance with SACSCOC standards and best practices
13. encourages the inclusion and expansion of Christian Worldview into each academic discipline within the college; and
14. performs other duties associated with the role as assigned by the Vice President for Academic Affairs.

1.19.2.1.5 Associate Dean

When academic schools/colleges are sufficiently large and/or complex enough to justify the position of Associate Dean, the Associate Dean typically serves as the main liaison between Department Chairs and the Dean. The position provides support for the Dean with academic and/or administrative leadership for faculty, staff, and students in the school/college. Associate Deans collaborate with the Dean in establishing a vision for the academic experience and performance of students, helping advance this vision by ensuring curriculum, objectives, and opportunities are appropriate and relevant. Because the extent of Associate Dean-related responsibilities varies according to the needs of the school/college, supplements are determined individually based on the duties of the specific position but are typically equal to a one (3 hour) course overload per semester. Any exception to this policy must be approved by the Vice President for Academic Affairs.

Associate Dean Responsibilities:

1. assist the Dean in building a supportive community among the various faculty and staff members of the area;
2. assist the Dean in addressing concerns among students and between students and faculty;
3. assist the Dean in establishing both short-term and long-term vision and goals for the academic experiences of the area;
4. assist the Dean in developing new academic degree programs and in meeting any associated accreditation requirements;
5. assist the Dean with curriculum development and long-range planning;
6. assist the Dean in fostering relationships between alumni and graduates;
7. assist the Dean with administrative requirements and functions of the area, including course rotations and scheduling, and the annual budgeting process;
8. represent the Dean in a variety of settings both within and outside of the school/college and the university; and
9. accept other duties as determined necessary by the Dean.

1.19.2.1.6 Academic Department Chairs

When academic schools/colleges are organized into departments, faculty members may be appointed to serve as Department Chairs. The Department Chair may receive a supplement equal to a one (3 hour) course overload per semester. A Department Chair must supervise at least five other full-time faculty in order to qualify for the supplement. Academic departments may consist of multiple disciplines. Any exception to this policy must be approved by the Vice President for Academic Affairs.

Department Chair Responsibilities:

1. recruit, recommend, and supervise faculty in the department, including the following: monitor office hours, syllabi, professional recognition, faculty absence; conduct personnel evaluations of full-time faculty within department as per Employee Handbook policy; recommend to the Dean faculty for promotion/tenure; conduct departmental new faculty orientation; conduct departmental faculty meetings as needed;
2. review Student Evaluation of Instructor and Course for each part-time and full-time faculty member in the department;
3. monitor advising effectiveness of each faculty member in the department and ensure that students in the department receive adequate, accurate, and timely advice about their courses review adviser evaluations;
4. develop, with, or as, program coordinators, implement, and monitor the Student Learning Outcomes at the program level plans for the majors in the department, and provide the Dean with an annual evaluation report which includes results of assessment and identification of improvements that have resulted from assessment of student learning at the program level in the department;
5. participate in the development, implementation, and annual evaluation of the Unit Strategic Plan, identifying improvements that have occurred as a result of each annual evaluation;
6. prepare class schedules for each term, ensure that textbook orders are completed and submitted, and propose a two-year rotation of courses to be offered within the Department; propose catalog revisions and with Deans, complete paperwork to implement curriculum revisions;
7. assist the University in recruiting qualified students for their respective areas, including participation in organized University recruiting activities such as Visit Days; represent the University at appropriate campus, professional, and public events;
8. assist the Dean in the annual budgeting process for the College/School, recommend equipment and software acquisitions to the Dean, communicate faculty concerns to the Dean and/or other appropriate administrative personnel, request and secure approval from the Dean for full-time faculty travel expenditures in the department, and submit agenda items for College/School faculty meetings; and
9. accept other duties as determined necessary by the Dean.

1.19.2.1.7 Director of Library Services

The Director of Library Services reports to the Vice President for Academic Affairs and is responsible for the personnel and overall organization policies and procedures of the library.

The Director of Library Services:

1. demonstrates the Imago Dei of Christ (Gen 1:26) in all aspects of one’s professional role, personal interactions, and community relations;
2. formulate and administer policies, rules, and regulations for the library;
3. prepare reports, surveys, studies, and analysis of library services, and makes recommendations to the Vice President for Academic Affairs;
4. prepare and administer the budget approved for the library;
5. make recommendations to the administration on all matters pertaining to the appointment status, promotion, change in position, or dismissal of members of the library staff;
6. conduct orientation and training sessions for library staff;
7. develop and maintain standards and policies for collection, acquisition, and disposition of library holdings;
8. serve as an advisory member of the Library Committee and receives this committee’s recommendations;
9. promote harmonious relationships between the library administration and the faculty, the total University program, and the community served by the University;
10. cooperate with other libraries in the area;
11. assist in securing gifts for the library;
12. collaborate with the faculty in the selection of library materials;
13. responsible for acquisition of electronic resources;
14. serve as the University representative to the Network of Alabama Academic Libraries;
15. serve as an advisory member of the Teacher Education Council; and
16. assume other responsibilities as assigned by the Vice President for Academic Affairs.

1.19.2.2 Vice President for Advancement

The Vice President for Advancement reports to the President and

1. demonstrates evidence of their exemplifying the Christian beliefs, mission, and principles of the University of Mobile in all aspects of one’s professional role, personal interactions, and community relations;
2. leads the preparation, execution and management of the University’s advancement program, including the creation of quarterly and annual goals, and provides oversight of campaign strategies, goals and solicitations to ensure targets are met;
3. develops donor solicitation activities and goals and evaluates prospect development initiatives;
4. evaluates, designs, implements and benchmarks fundraising programs to maximize gifts generation in annual and capital programs;
5. actively participates in the identification, cultivation and solicitation of major donor prospects;
6. manages the university’s planned giving/estate planning solicitation strategy and implementation;
7. maintains effective relationships with Senior Leadership Team members, Board of Trustees, Deans, Directors, Faculty, Students, and other employees as well as the many external constituencies to advance the strategic priorities and initiatives of the university;
8. hires, guides and evaluates professional and administrative staff, and oversees accountability and professional development to ensure a dynamic, goal-oriented advancement staff;
9. develops and submits annual budgets for the department and participates in responsible fiscal planning and budgeting;
10. supports the President in advancement activities; managing engagement of prospects and conferring strategies;
11. leads the university’s donor stewardship efforts;
12. actively manages a portfolio of donor prospects;
13. directs the university’s grants and foundations program;
14. advances the culture of philanthropy, serving as a university advocate in the community with the university, manages alumni relations; and
15. performs other duties as assigned by the President.

1.19.2.3 Vice President for Business and Financial Affairs

The Vice President for Business and Financial Affairs is responsible to the President for the overall business and finance functions, efficient and accurate financial accounting processes, strategic processes to strengthen the financial health of the University and strategic planning for the University. 

The Vice President for Business and Financial Affairs:

1. reports to the President of the University;
2. oversees areas of Business Services, Contracted Services, Human Resources, Grounds and Facilities, Food Services, Security, Mail Room, and additional areas added as agreed upon between employee and President;
3. primary responsibilities include:
   1. maintain accurate and up-to-date accounting records and processes;
   2. establishes financial strategic processes for University;
   3. manages contracts of the University and associated services;
   4. guides the development and delivery of Human Resources;
4. collaborates with other Vice Presidents of University in weekly meetings and other scheduled meetings to address any financial developments;
5. provides management and leadership for staff serving in areas of responsibility;
6. establishes goals and assures completion of annual evaluation of all staff serving in areas of responsibility.  Any reprimands or termination of staff must be done in collaboration with the President;
7. provides financial updates in a timely basis to the President;
8. responsible for the financial development, documentation and dissemination of financial resources to internal and external parties as approved and/or requested by the President;
9. prepares annual budget and submission to President for approval; and
10. completes other responsibilities as assigned by the President.

1.19.2.3.1 Associate Vice President for Business and Financial Affairs

The Associate Vice President for Business and Financial Affairs reports to the Vice President for Business and Financial Affairs.

The Associate Vice President for Business and Financial Affairs:

1. demonstrates the Imago Dei of Christ (Gen 1:26) in all aspects of his or her professional role, personal interactions, and community relations;
2. supervises assigned finance staff, providing training, direction and leadership;
3. setting up of student billing assessment/charge and refund tables;
4. adding new departments and account numbers through the accounting system;
5. assigning permissions to users of the accounting system;
6. reviewing/approving of invoices prior to entry and payment through the accounting system;
7. reviewing/approving journal entries prior to entry in the accounting system;
8. reviewing account reconciliations completed by accounting staff;
9. assessing cash flow and needs throughout the fiscal year with emphasis on year end balances;
10. assisting departments with budget questions;
11. reviewing posted accounting information prior to preparing monthly financial statements and making adjustments as needed;
12. various reconciliations of hours to revenue, summer revenues allocations, accruing/deferring revenue and expenses, etc.;
13. downloading data and preparing monthly financial statements and trial balance;
14. remittance of sales tax for product/athletic ticket sales;
15. preparing form 990, 1120, and CRAT tax, AL CPT filing;
16. completing the EzAudit on-line submission;
17. providing data to external auditors and other approved third parties; and
18. performs assigned tasks as related to the finance and administration functions of the company.

1.19.2.4 Vice President for Marketing and Public Relations

The Vice President for Marketing and Public Relations reports to President and

1. demonstrates the Imago Dei of Christ (Gen 1:26) in all aspects of his or her professional role, personal interactions, and community relations;
2. provides leadership and vision for the University’s strategic and integrated marketing and communications functions both internally and externally;
3. leads and directs marketing, communications, event services and creative staff and coordinates at the strategic and tactical levels with all university departments;
4. marketing and public relations initiatives include brand awareness and ad campaigns, media relations, university publications, interactive and digital marketing, UM website, social media, enrollment marketing collateral and implementation of market research and market segmentation strategies;
5. develops and executes a comprehensive University-wide marketing and branding strategy consistent with the strategic goals, plans and aspirations of the University;
6. creates a collegial, team-building work environment, motivating staff and cultivating productive, collaborative relationships.  Provide mentorship to staff, both in terms of departmental strategy and professional development;
7. utilizes research-based approaches to identify key messages and audiences, works consistently to tell the University’s stories by weaving them together to create a consistent, unified message in support of the University of Mobile brand, and articulates the University’s image and brand in the delivery of the University’s message to all constituents;
8. serves as the University’s brand manager;
9. plans and oversees the design and production of all marketing, public relations and advertising products;
10. develops, executes, and oversees programs necessary to communicate the University’s mission and performance to the public;
11. ensures continuity within marketing and public relations by developing media relations policies, writing stories and scripts, initiating special publications, writing articles for publications and performing other related hands-on functions;
12. remains competent and current through self-directed professional reading, developing professional contacts with colleagues, attending professional development courses and attending training and/or courses as required by the President;
13. serves on the President’s cabinet and advises senior leadership team on aspects of marketing, branding, and communications;
14. seeks opportunities to mentor students with marketing, communication and/or design skills;
15. uses communication, design and branding skills and experience to develop opportunities for the University to partner with churches and other nonprofits in this area;
16. develops opportunities to lead an eventual University run bookstore to promote branding and distribution of university apparel and other items to the public;
17. assist in developing customer service opportunities and improvements; and
18. contributes to the overall success of the University by performing all other duties as assigned by the President.

1.19.2.4.1 Associate Vice President for University Communications

The Associate Vice President for University Communications reports to the Vice President for Marketing and Public Relations and

1. demonstrates the Imago Dei of Christ (Gen 1:26) in all aspects of his or her professional role, personal interactions, and community relations;
2. develops and implements strategic communication plans that support the University’s mission, goals and brand, working closely with senior leadership and other stakeholders;
3. oversees the University’s media relations, serving as the primary point of contact for media inquiries and managing the University’s reputation and image in the media;
4. manages the University’s social media strategy, ensuring that the University’s presence is consistent with its brand and messaging;
5. develops and implements internal communication strategies to keep faculty, staff and students informed and engaged with the University’s mission, goals and initiatives;
6. leads the University’s crisis communications efforts; develops and implements communication plans in the event of a crisis or emergency;
7. develops and oversees the University’s content strategy, ensuring that all content is consistent with the University’s brand and messaging and effectively engages target audiences;
8. builds and maintains relationships with key stakeholders, including the media, faculty, staff, students and alumni;
9. manages the University’s communication budget, ensuring that resources are allocated effectively and efficiently;
10. stays current on industry trends and best practices in communication, and applies these insights to the university’s communication efforts;
11. writes, edits and oversees the TorchLight Magazine;
12. responsible for managing day-to-day activities and reviewing and approving all marketing projects before finalized; and
13. assumes additional responsibilities as defined by the Vice President for Marketing and Public Relations.

1.19.2.4.2 Assistant Vice President for Creative Services

 The Assistant Vice President for Creative Services reports to the Vice President for Marketing and Public Relations and

1. demonstrates the Imago Dei of Christ (Gen 1:26) in all aspects of his or her professional role, personal interactions, and community relations;
2. leads and manages the creative services team, ensuring the quality and consistency of the University’s marketing and communications efforts;
3. develops and executes creative solutions to promote the University’s brand, messaging and initiatives, including marketing campaigns, publications, websites and other collateral;
4. collaborates with key stakeholders to develop and implement marketing and communications plans that support the University’s strategic goals;
5. manages and oversees the design and production of all marketing and communications materials; including print, digital, video, photography and other content;
6. ensures that all marketing and communications materials adhere to the University’s brand standards and guidelines;
7. provides creative direction and guidance to internal and external partners;
8. manages the creative services budget, including tracking expenses and ensuring that projects are completed within budget;
9. stays current on industry trends and best practices in marketing and communications, and applies these insights to the University’s creative efforts; and
10. assumes additional responsibilities as defined by the Vice President for Marketing and Public Relations.

1.19.2.5 Vice President for Student Affairs

The Vice President for Student Affairs is responsible to the President for fulfilling the mission and purpose of the University of Mobile through effective leadership concerning personnel and programs in Enrollment. Residential Life, Student Life, Student Success and Campus Ministries.

The Vice President for Student Affairs:

1. demonstrates the Imago Dei of Christ (Gen. 1:26) in all aspects of one’s professional role, personal interactions, and community relations;
2. identifies, analyzes, and recommends to the President external consultative services, products, or personnel as may be advisable for fulfillment of the assigned mission;
3. provides leadership and training to all University academic and support departments regarding enrollment development and retention;
4. guiding aspects (not limited to but especially those dealing with student affairs) of strategic plan;
5. provides administrative leadership to the financial aid office ensuring coordination of effective financial aid functions with the University mission, culture, policies, and strategic plan maximizing access and affordability;
6. provides administrative leadership to the enrollment staff ensuring coordination of effective recruiting and admissions functions with the University mission, culture, policies, and strategic plan;
7. provides administrative leadership to the enrollment management staff ensuring coordination of effective enrollment marketing and professional development of enrollment teams;
8. provide strategic leadership and vision to a Student Life Team.  Instill a leadership and discipleship culture in Student Life staff and student leaders for the purpose of gospel investment within the student body;
9. collaborate across multiple University divisions to promote community, student success, leadership, engagement, and spiritual formation;
10. oversee student related campus policies including the Student Handbook;
11. oversee a redemptive student conduct process in conjunction with various staff and faculty discipline committee;
12. serve as member of the campus emergency team, lead the response to student related crises, and oversee policies related to student care;
13. assumes other responsibilities as assigned by the President.

1.19.2.5.1 Associate Vice President for Enrollment Services

The Associate Vice President for Enrollment Services will lead the overall recruitment plan and strategies to meet enrollment goals, the implementation of a new CRM and a comprehensive enrollment marketing plan that supports recruitment efforts for University of Mobile.  The Associate Vice President will provide strategic leadership, vision, oversight, and coordination of the admission and enrollment marketing processes and programs.  The Associate Vice President will lead the development of recruitment models, strategies, and policies necessary to meet annual enrollment goals.  The Assistant Vice President will be responsible for hiring, training, and professionally developing a team of nine professionals and managing an operational budget of approximately 1.5 million.

The Associate Vice President for Enrollment Services:

1. oversees all functions related to admissions management and staff training;
2. shape and develop, in collaboration with the vice president for student affairs and marketing team, a comprehensive enrollment marketing plan to support recruitment efforts;
3. contribute to the development and design of communications for new student recruitment and enrollment;
4. develop, design, and execute marketing and communications campaigns in close collaboration with the communications coordinator;
5. optimize CRM technology to generate targeted, segmented communications across all facets of the admission pipeline;
6. collaborate with internal and external stakeholders to develop and implement innovative and anticipatory recruitment strategies and admission policies to achieve desired enrollment goals;
7. actively engage with the Office of Financial Aid in developing and implementing awarding policies and joint communication strategies to maximize enrollment;
8. collect and analyze data for the purpose of making data-driven decisions, assessing recruitment and marketing efforts, and adapting innovative strategies;
9. maintain positive and collaborative working relationships with all academic and student support offices;
10. cultivate faculty relationships and involvement in enrollment and marketing initiatives.

1.19.2.5.2 Associate Vice President for Financial Aid

The Associate Vice President for Financial Aid reports to the Vice President for Student Affairs and is responsible for planning, directing, and overseeing the staffing, operations, and compliance activities related to the University’s Financial Aid department.  This position develops and implements policies, procedures and work standards for the department and prepares and administers the department’s budget.  This position reports directly to the Vice President for Student Affairs.

The Associate Vice President for Financial Aid:

1. demonstrates the Imago Dei of Christ (Gen 1:26) in all aspects of his or her professional role, personal interactions, and community relations;
2. manages overall function of the financial aid office, including supervising staff;
3. act as liaison to the IT department, marketing department and outside partners or contracts concerning enrollment management;
4. ensures the student concerns pertaining to the FAO (Financial Aid Office) are promptly addressed and fully documented;
5. interprets and implements federal and state financial aid regulations;
6. maintains University’s financial aid data to assure timely and accurate submission of the federal, state, and local reports;
7. develops and directs financial aid strategies within the framework of federal and state regulations that are consistent with the enrollment goals of the University;
8. meets with prospective and current students and/or parents to counsel and advise them on the process and opportunities available;
9. prepares reports as required by federal and state agencies as well as various institutional departments;
10. possesses the analytical skills to engage in enrollment data analysis and strategic projections regarding budgets, enrollment, and the strategic use of financial aid;
11. coordinates with the business office to ensure proper cash management procedures, including timely disbursement of funds;
12. develops procedures to enhance collaboration across campus to promote effective enrollment management initiatives and assessment;
13. attend conferences when necessary and be willing to attend all mandatory institutional functions such as:  UM days, graduation, registration days, etc.; and
14. assumes other duties as assigned by the Vice President for Student Affairs.

1.19.2.5.3 Senior Director of Student Success

The Senior Director of the Student Success is responsible to the Vice President for Student Affairs, and works with the Vice President in planning and implementing a comprehensive program that encourages social, educational, and physical growth for all students attending the University of Mobile.

The Senior Director of the Student Success:

1. demonstrates the Imago Dei of Christ (Gen 1:26) in all aspects of his or her professional role, personal interactions, and community relations;
2. directs, implements, and evaluates all aspects of UM 101;
3. creates, updates, and markets an online resource center for faculty, students, and parents;
4. implements measures and conducts evaluation relative to Noel Levitz recommendations;
5. conducts programs for at risk students;
6. conducts follow-up on students with reported attendance problems;
7. conducts counseling/crisis intervention, and plans and coordinates related services and workshops as needed;
8. completes training transitions as needed with Rez Life, M-Fuge, Move-In;
9. participates in staff meetings;
10. attends registrations in summer and spring;
11. attends Directors’ meetings;
12. attends required workshops and other division-wide events;
13. coordinates staffing for Student Success Center;
14. assumes other duties as assigned by the Vice President for Student Affairs.

1.19.2.6 Athletic Director

The Athletic Director reports to the President and manages all facets of the athletic program, including scheduling, hiring of coaches, promoting programs and events, ordering equipment, constructing budgets, and facilitating operations.

1. demonstrates the Imago Dei of Christ (Gen 1:26) in all aspects of his or her professional role, personal interactions, and community relations;
2. responsible for the overall management and administration of athletic department;
3. provide general supervision to the intercollegiate coaching staff and to the entire intercollegiate athletic program;
4. ensure the University is in compliance with all National Association of Intercollegiate Athletics (NAIA) and Southern States Athletic Conference (SSAC) policies and procedures;
5. recruit coaches and make recommendations for employment to the President;
6. work with coaches to insure continuous professional improvement;
7. develop and recommend annual operating budgets for the intercollegiate athletic programs and supervise expenditures by each program;
8. supervise coaches in arranging athletic schedules and develop contracts for contests;
9. assist the President and Vice President for Advancement in building a base of financial support for the intercollegiate athletic program;
10. assure representation for the University at appropriate state, regional and national meetings;
11. assure proper and accurate eligibility of all athletes;
12. advise the President on matters relating to the National Association of Intercollegiate Athletics (NAIA);
13. physical ability to do essential functions with or without accommodations; and
14. fulfill additional responsibilities as assigned by the President.

1.19.2.7 Chief Information Officer

The Chief Information Officer reports to the President and manages the University’s information technology and computer systems.  The CIO duties include assessing current processes, recommending software upgrades and directs the IT team on the best processes.

1. demonstrates the Imago Dei of Christ (Gen 1:26) in all aspects of his or her professional role, personal interactions, and community relations;
2. responsible for the University’s effective implementation of IT management responsibilities, as well as for University data and its security;
3. manages administrative, academic, and specialized technology, including implementation, maintenance, and updates;
4. responsible for IT-related strategic planning and evaluation, budgeting, and maintenance cycles;
5. effectively manage IT staff;
6. advise the President on matters relative to technology; and
7. fulfill additional responsibilities as assigned by the President.

1.19.2.8 Executive Director of the Center for Christian Calling

The Executive Director of the Center for Christian Calling promotes the University of Mobile to church and denominational partners and serves as a conduit for the President in the area of church relations and church resourcing while directing and teaching in the University of Mobile’s School of Christian Studies.

The Executive Director of the Center for Christian Calling:

1. demonstrates the Imago Dei of Christ (Genesis 1:26) in all aspects of his or her professional role, personal interactions, and community relations;
2. works collaboratively with the President to foster positive productive partnerships between the University and area churches;
3. functions as the University of Mobile church ambassador, conducting outreach and promoting the University of Mobile’s academic and non-academic programs;
4. serves as the President’s liaison to the Alabama Baptist churches and associations;
5. serves as Director of the University of Mobile’s School of Christian Studies within the College of Arts and Sciences, coordinating degree programs within the school, making faculty recommendations, overseeing the CST internship program, and teaching Christian studies coursework;
6. as program coordinator, responsible for development, oversight, review and assessment of assigned programs and associate student achievement;
7. attends academic affairs committee meetings as an ex-officio member, reflecting the University of Mobile’s institutional identity;
8. plans, coordinates, and directs the University of Mobile mission trips
9. represents the university at meetings, conventions, and similar functions;
10. serves on various committees as assigned; and
11. performs other functions as assigned by the President.

1.20 Governance at the University of Mobile

Governance at the University of Mobile is conducted administratively and academically via council and committee.

1.20.1 Administrative Bodies

The following administrative bodies meet regularly to make decisions on items and issues falling under their jurisdiction.

1.20.1.1 President’s Senior Leadership Team

See 1.19.2 President’s Senior Leadership Team

1.20.1.2 Faculty

The faculty of the University of Mobile have jurisdiction through the appropriate departmental and/or committee structure(s) over matters concerning academic programs.

1.20.1.2.1 Bylaws of the Faculty at the University of Mobile

Article I-Name

The name of the body constituted in this document shall be the faculty of the University of Mobile.

Article II-Membership

1. The voting membership of the faculty of the University of Mobile (hereinafter referred to as the “faculty”) shall consist of the President of the University, the Vice President for Academic Affairs, and all those holding full-time appointments in the ranks of professor, associate professor, assistant professor, and instructor.
2. The President and the Vice President for Academic Affairs, or the faculty by vote, may designate persons not included in the foregoing paragraph who shall have the privilege of attendance and discussion at faculty meetings, but not the privilege of voting.
3. Administrative staff and support personnel shall be permitted to vote on non-academic issues which necessitate their involvement.

Article III-Officers

1. The President shall be the presiding officer of the faculty, and in the event of the President’s absence, the Vice President for Academic Affairs shall preside, and in the event of absence of the Vice President for Academic Affairs, the Vice Chairman for Academic Affairs shall preside.
2. The secretary, elected by the faculty at the first meeting of each academic year, shall keep accurate records of all meetings and actions of the faculty, prepare and distribute minutes of all meetings to the faculty, and, upon faculty direction, shall transmit in writing all motions passed, or actions taken, to the persons or bodies concerned. The secretary’s record shall be open to inspection by all members of the faculty.
3. A parliamentarian shall be named at the first meeting of each academic year.

Article IV-Duties and Jurisdiction

1. The faculty shall have jurisdiction through the appropriate departmental and/or committee structure(s) over matters concerning academic programs. The Vice President for Academic Affairs shall implement the decisions of the faculty through the appropriate persons or bodies concerned.
2. The faculty shall consider any matter referred to it by the President, the vice president for academic affairs, the academic affairs committee, or any member or members jointly, of the faculty.
3. The faculty may, by majority vote, make recommendations to the President, the Vice President for Academic Affairs, the academic affairs committee, or other appropriate individuals or bodies.

Article V-Meetings and Procedures

1. The faculty shall meet at least once each Fall and Spring academic period. Special meetings may be called by the President, the Vice President for Academic Affairs, the academic affairs committee, or by ten percent of the faculty.
2. Normally, written notice shall be given to each faculty member at least two days in advance of any meeting. This notice shall contain a tentative agenda of the meeting and such other information as may be desirable for advance study by the faculty.
3. The order of business at each regular meeting shall be:
   1. Prayer
   2. Minutes of the last meeting
   3. Reports of committees
   4. Unfinished business
   5. New business
   6. Announcements
   7. Other
   8. Adjournment
4. Generally, new business intended for discussion by the faculty at a regular meeting shall be presented to the academic affairs committee in advance of its regular meeting, but members of the faculty shall have the right to present proposals from the floor at any time new business is necessary.
5. Majority of the voting faculty, exclusive of those on leave, shall constitute a quorum.
6. At all meetings of the faculty, voting shall be by voice, show of hands, by rising vote, or by ballot. A majority vote of members present shall carry a motion.
7. Except where otherwise provided in these Bylaws, Robert’s Rules of Order, latest edition, shall be followed.
8. In the event that a member is unable to attend a meeting of which notification has been received, the appropriate Dean of the college or school shall be notified in advance in writing.
9. Bylaws may be amended by a vote of two-thirds of the members present.
   1. Any amendment shall be presented in writing and read at a regularly scheduled faculty meeting.
   2. Voting on this amendment shall take place at the next regular meeting.

Article VI-Committees of the Faculty

1. The Academic Affairs Committee
   1. Membership. The academic affairs committee shall consist of the Vice President for Academic Affairs and the academic Deans of each of the college or schools.
   2. Officers. The Vice President for Academic Affairs shall be the chair of the academic affairs committee. A vice-chair, elected annually by members of the committee, shall preside in the absence of the Vice President for Academic Affairs. Members of the committee shall elect a secretary each year from its membership.
   3. Meetings. The academic affairs committee shall hold regular meetings. The President, the vice President for academic affairs, or a majority of the members of the academic affairs committee may call special meetings of the committee. A faculty member may make a request of the chair for a special meeting. The committee may invite anyone to participate in discussion of a particular concern. Two-thirds of the membership of the committee shall constitute a quorum.
   4. Functions.
      1. The academic affairs committee shall receive or initiate any proposal to increase the effectiveness of the University and recommend action on the proposal to the faculty.
      2. The committee shall act through the departmental structure on questions that need immediate decisions between meetings of the faculty. The committee shall submit such action for approval to the faculty at the next regular meeting.
      3. A report of the committee shall be made by the chair at each regularly scheduled faculty meeting.
2. Other Standing Committees
   The following shall be the standing committees of the faculty: academic integrity, ADA council, discipline, dreamweaver, dual enrollment, faculty development, faculty research and institutional review board, friendship, and library. The committees shall initiate recommendations and receive matters referred to them for study and recommendation by the faculty and the academic affairs committee. They shall submit current reports from the floor at regular faculty meetings and shall submit annual written reports. Recommendations for committee membership are submitted to the chair of the academic affairs committee. Student members are recommended for committee membership by the members of the committee and/or the president of student government association.
3. Other Advisory Committees/Councils
   The following shall be the advisory committees/councils of the faculty: faculty council, graduate council, international student, leadership (communication), and teacher education council.
4. Approval of Additional Standing Committees
   Additional standing committees/councils may be formed upon the recommendation of the faculty with approval from the Vice President for Academic Affairs and the President. Existing standing committees/councils may be deleted upon the recommendation of the faculty with approval from the Vice President for Academic Affairs and the President. Ad-hoc committees may be established as needed to handle specific issues.

1.20.1.3 Standing Committees

The function of each standing committee is to recommend to the administration, or to the faculty, matters that fall within the normal responsibilities of its span of interest for the improvement of the academic climate at the University of Mobile. The President and the Vice President for Academic Affairs are ex-officio members of all committees and shall be notified of all meetings. The Vice President of Academic Affairs appoints committee chairs and committee members.

Some committees have co-chairs and advisory members. Advisory members are non-voting members.

Academic Affairs Committee

The major responsibility of the Academic Affairs Committee is to assure quality in the academic program. The committee is responsible for the preparation of guidelines, criteria, and procedures as related to the academic program. The committee shall be composed of the Vice President for Academic Affairs, who chairs the committee, and the Deans of the College/Schools. The Associate Vice President for Institutional Research, Associate Vice President for Institutional Effectiveness, Registrar, and Executive Director of the Center for Christian Calling serve as advisory members. Other campus leaders may be added as advisory members at the discretion of the Vice President for Academic Affairs as their expertise and input are required.

Academic Integrity Council

The purpose of the Academic Integrity Council (AIC) is to help promote and maintain a high standard of academic integrity and conduct in accord with basic Christian principles and the mission of the University.

1. recommends standards, policies, and procedures related to academic integrity;
2. review cases brought before the academic integrity council;
3. determine the appropriate disciplinary outcomes in cases of student violations of the academic integrity policy brought before the council.

ADA Council

The goal of the ADA Council is to create a unified team dedicated to improving accessibility, inclusivity, and ADA compliance across all university areas.  By doing so we can be sure that every area, from our digital presences to our physical campus, are accessible and inclusive for all our students.

Discipline Committee

The Discipline Committee advises the Vice President of Student Affairs in matters of discipline, keeps abreast of current principles and practices related to discipline, and recommends changes to strengthen the process.  This committee serves in an appellate role if a student appeals a disciplinary decision of the Vice President for Student Affairs.

Dreamweaver Committee

The Dreamweaver Committee fosters an environment of creativity and exceptional hospitality among faculty and staff in all areas. Members are committed to embracing and promoting UM customer service principles, communicating stories, and finding innovative ways to deliver exceptional hospitality across campus.

Dual Enrollment Committee

The Dual Enrollment Committee facilitates the relationship between the University of Mobile and the partner secondary schools offering approved dual enrollment (DE) coursework.  The committee and its constituent members ensure that DE courses meet the rigor and objectives of the counterpart courses at UM and that DE partner faculty are properly credentialed to offer college-equivalent coursework.

Faculty Development Committee

The Faculty Development Committee assesses, plans, implements, and evaluates a continuing professional development educational program. Faculty development is considered the entire process by which faculty members are assisted and encouraged through specific programs and activities to become more effective teachers, scholars, researchers, and active members of the University.

Faculty Research and Institutional Review Board Committee

The University is a teaching institution with primary responsibilities of the faculty member devoted to teaching activities. The University encourages faculty participation in research endeavors.

The Research Committee encourages, supports, and reviews research activities of faculty members by encouraging faculty participation in research endeavors, making recommendations to the administration concerning time and/or funds for faculty research, and compiling and publicizing information concerning faculty research.

The Institutional Review Board, a University committee, reviews proposed research activities of faculty members and of graduate students when human subjects and animals are to be used. Research activities related to human subjects may neither harm nor disturb the subject. The research protocol for human subjects conforms to the federal guidelines. This committee reviews research proposals for making recommendations to the administration concerning release time of faculty members and publicizes research activities. The committee recognizes research activities vary from discipline to discipline.

The Research Committee, the Institutional Review Board, the Dean, and the Vice President for Academic Affairs monitor research activities. Any research completed by a faculty member while employed at the University of Mobile is usually the faculty member’s property. See 2.18.1 for information about intellectual property.

Faculty members are entitled to academic freedom in research and in the publication of the results according to the procedures stated in the academic freedom policy (See section 2.20.4)

Library Committee

The Library Committee advises the Director of Library Services in library matters and library-related concerns. It also advises in the allocation of the library book budget, and in the orientation of students and faculty in library procedures and services.

1.20.1.4 Advisory Committees

Advisory committees are appointed by the Vice President for Academic Affairs and/or the President to fulfill specific needs.

1.20.1.5 Ad-Hoc Committees

Ad-hoc committees are appointed by the Vice President for Academic Affairs and/or the President to fulfill specific needs.

1.21 Faculty Assembly and Faculty Council

The Faculty Assembly consists of all full-time faculty members at the University of Mobile. The Faculty Council is composed of members of the Faculty Assembly elected as representatives from each college and school.

The Faculty Assembly and Faculty Council, as a body, are not part of the governance at the University and have no official relationship to other entities. All interaction is based on a spirit of cooperation.

1.21.1 Faculty Assemby and Faculty Council Bylaws

Bylaws

of the

University of Mobile Faculty Assembly and University of Mobile Faculty Council

I.     Faculty Assembly Membership

       The Faculty Assembly will consists of all full-time faculty members at the Mobile campus of the University of Mobile.

II.    Purpose of the Faculty Assembly

A.   To facilitate communication between the faculty and other areas of the University.

B.   To facilitate faculty participation in a Development of the University where such participation is appropriate.

III.   Faculty Assembly Meetings

A.   The Faculty Assembly will meet, scheduled as needed, each semester.  Thirty-five percent of the active members will be considered a quorum.

B.   The President of the Faculty Assembly, as the faculty-elected President of the Faculty Council, will preside at the meetings.  The meetings will be conducted according to the latest edition of Robert’s Rules of Order.

C.   When voting is necessary, the President of the Assembly will prescribe the method of voting but must honor the request of any member of the Assembly for a secret ballot.  One method of voting will be for the Council to send each member of the Assembly a ballot.  At least 50% of the ballots must be returned to the Council in order for the vote to be valid.  The Council will be responsible for counting the ballots and making the results known to the Assembly.  In order for a measure to pass it must receive a majority of the votes cast.

D.   Additional meetings may be called by the President of the Assembly, the Faculty Council, or by a written petition to the Council signed by 10% of the Assembly members.

Recommended by Committee November 25, 1997.
Approved by Academic Affairs March 5, 1998.
Approved by Faculty, April 8, 1998.
Approved by President, July 6, 1998.
Reviewed by the Board of Trustees, March 17, 2023.

IV.   Faculty Council Membership

       The Faculty Council will be composed of members of the Faculty Assembly elected from the various college and schools of the University of Mobile.  Representation will be based on the number of full-time faculty members in the college or school.

V.     Selection of Faculty Council Members and Term of Office

A.     Selection

         1.  Faculty Council members must be elected by a majority of the Faculty Assembly members in the college or school they represent.

         2.  Nominations for Faculty Council will come from the Faculty Assembly members in the respective college or schools.  Before any name can be placed in nominations, the person being nominated must be notified of the pending nomination, be in agreement with the nomination, and be willing to devote the time necessary to serve satisfactory as a Council member.

        3.  When a college or school has more than one representative on the Council, the representatives will be nominated and elected one position at a time.  This is to ensure that each representative is elected by a majority of the Faculty Assembly members in that college or school.  For example:

             a.  Suppose that a college or school has four representatives on the Council, hence, they have four places to fill:  Place 1; Place 2, Place 3, and Place 4.

             b.  Nominations will be taken Place 1 and a vote will be taken on the candidates for Place 1.  In the event that no one receives a majority of the votes, a runoff will be held between the top two candidates.  The winner of the runoff will be one of the four representatives for the college or school.  The other nominees are then eligible to be nominated for Place 2.  This method of selection does not imply any rank among the representatives.  All representatives are equal in authority.

            c.  The above procedure will be repeated for the remaining places.

B.    Term

        Each Council member will normally serve for a term of two years.  However, each college or school has the right, by two-thirds vote of its Faculty Assembly members, to recall any or all of its representatives to the Council except when the representative to the Council is President or Vice President of the Council.  The President and Vice President of the Council are not subject to recall by the college or schools that they represent.  If the President or Vice President is removed from office by the Assembly as a whole, then he or she may be recalled by the college or school, that he or she represents.  After recalling a representative, an election will be held to select a representative to fill the remainder of the recalled representative’s term according to V A.

C.    Replacement of Member with Unexpired Term

        Should a member of the Council be unable to serve a full term of office, a replacement will be selected by the guidelines specified in V A.  The replacement will serve only for the remainder of the original member’s term.

VI.    Selection of Faculty Council/Assembly President and Vice President

A.     The President of the Faculty Council and Faculty Assembly will be one and the same.  The Vice President of the Faculty Council and Faculty Assembly will be one and the same.

B.     Once Council members are elected, their names will automatically be placed in nominations for President of the Council/Assembly.  No other nominations will be accepted for President of the Council/Assembly.

C.     The entire Faculty Assembly will vote for the President of the Council/Assembly.  If one candidate receives a majority of the votes cast, then that person will be President of the Faculty Council and President of the Faculty Assembly.  If no one receives a majority of the votes cast, then the two nominees who receive the most votes, regardless of the percentage, will be in a runoff for the President of the Council/Assembly.  The runoff candidate who receives the most votes will be president of the Council and president of the Faculty Assembly.  The Vice President of the Council/Assembly will be selected in the same fashion.

D.    The term of office for the President and Vice President will be two years.  Should the President be unable to serve a full term of office, the Vice President will serve as President for the remainder of the term.  The Council will then elect a new Vice President from among its ranks.  The new Vice President will serve only for the remainder of the original Vice President’s term.

E.    The Faculty Assembly has the right, by two-thirds vote of its members, to remove the President or Vice President from office.  Should the President or Vice President be removed from office he or she will continue to serve as representative to the Council unless recalled by the college or school that he or she represents.  Should the President be removed from office, the Vice President will become President and the Council will elect a new Vice President from among its ranks.  Should the President and Vice President both be removed from office simultaneously, then a new President and Vice President will be elected by the Faculty Assembly according to VI.  In any event the new President will serve only for the remainder of the original term.

VII.   Selection of Faculty Council/Assembly Secretary/Treasurer

A.     At the Council’s first meeting, the members of the Council will select a secretary/treasurer from among the ranks of the Council.  This person will serve as secretary/treasurer of the Council and Assembly.

B.    The duties of the secretary/treasurer will include the keeping of accurate records of the actions of the Council and Assembly.  This person will also be responsible for collecting and disbursing any Council or Assembly funds.

VIII.  Faculty Council Meetings

A.     The Council will meet each month, as needed, that the University is in session.  Fifty percent of the members will be considered a quorum.

B.     Additional meetings may be called by the President of the Council or by 25% of the Council members.

C.     Meetings of the Faculty Council will be presided over by the president of the Council.  The meetings will be conducted according to the latest edition of Robert’s Rules of Order.

IX.    Change in Bylaws

A.     The bylaws of the Faculty Assembly are also the bylaws of the Faculty Council.

B.     Any change in the bylaws will originate in the Faculty Council.  The Faculty Council may even propose an entirely new set of bylaws and/or constitution.  The Council is obligated to consider any change presented to them in the form of a written petition signed by 10% of the Assembly for final approval.

D.     The members of the Faculty Assembly must receive a copy of the proposed change to the bylaws at least one week prior to the vote being taken by the Assembly.  A two-thirds majority of the votes cast is necessary for a proposed change in the bylaws to pass the Faculty Assembly.  The vote on the proposed change to the bylaws may take place at a regularly scheduled meeting of the Assembly, at a called meeting, or by ballot.  Assembly members must be notified at least one week in advance of any called meeting.

E.     Any change approved by the Faculty Assembly will become part of the bylaws.

X.     Purpose of the Faculty Council

        To implement the wishes of the Faculty Assembly according to the bylaws of the Assembly/Council.

A.     To present specific proposals to the Faculty Assembly for implementing A and B of item II of the subject to the procedure for bylaws changes outlined in item IX of the bylaws.

B.     To recommend a change in the bylaws if it perceives a need to be involved in something not specifically stated in the bylaws.

Relationship Between Faculty Organizations

and

Other Entities

Initially the Faculty Assembly and Council will not have an official relationship to other entities.  The faculty organization will:

                   a.  direct requests for information to the individual or group that can best and most appropriately supply the information.

                   b.  direct expressions of concern to the individual or group that can best and most appropriately address the concern.

                   c.  make recommendations to the individual or group that can best and most appropriately carry out the recommendation.

Since the Faculty Assembly and Council will initially have no official relationship to other entities, all interaction with other entities will be based on a spirit of cooperation between that entity and the faculty.

In addition, when deemed appropriate by the Faculty Assembly or Council the following interactions may take place.  The faculty organizations will:

                   a.  receive and review requests for information from individuals or groups representing other entities.

                   b.  receive and review information from other entities.

                   c.  participate in pertinent discussions with individuals or groups representing other entities.

                   d.  receive and review recommendations from individuals or groups representing other entities and take whatever action is deemed appropriate.

1.22 Revision Process of the University of Mobile Employee Handbook

An individual employee or department may make recommendations for revisions to the University of Mobile Employee Handbook to the appropriate Dean or Vice President of the specific.

Revisions are reviewed by the appropriate area, the Senior Leadership Team, and the President. Policy changes, however, require the approval of the Board of Trustees.

Revisions are published annually in the electronic copy of the employee handbook housed in Acalog under “Handbooks”.

1.23 Substantive Change Policy

The University of Mobile is obligated to report certain academic and administrative changes to the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC) and in many instances must seek approval before initiating the change. The University of Mobile’s Vice President for Academic Affairs is the primary SACSCOC Accreditation Liaison. It is the responsibility of the Liaison to inform all responsible individuals at each level of the University of the SACSCOC substantive change policy and to ensure compliance with said policy prior to initiation of any projects, programs, or endeavors that may rise to the level of SACSCOC Substantive Change. The Liaison will provide guidance on the type/level of substantive change and the timeline of reporting prior to implementation.

Approved by the Academic Affairs Committee December 16, 2013
Approved by the Administrative Council December 17, 2013
Approved by the Executive Committee of the Board of Trustees December 19, 2013
Approved by the Board of Trustees, April 29, 2016
Reviewed by the Board of Trustees, March 17, 2023.

Substantive Change Procedures

The President shall maintain internal approval authority relating to each type of substantive change request sent to the SACSCOC.

The University of Mobile shall maintain academic program approval procedures and forms that:

• Recognize substantive changes related to academic programs in appropriate approval documents, including those related to curriculum review and dual credit agreements. These documents shall accompany any proposal for SACSCOC approval at each step;
• Require approval by the appropriate educational unit faculties and also include any recommendations offered by the corresponding dean, and/or administrator prior to approval of academic substantive change by the appropriate university bodies;
• Provide for timely notification to the Commission on Colleges prior to change implementation, as required by the SACSCOC substantive change policy.

The SACSCOC Accreditation Liaison shall inform all responsible individuals at each level of the University, to include Vice Presidents, Deans, Directors, and Chairs, of the SACSCOC substantive change policy and the institutional substantive change policy on a biannual basis and at the same time shall request notification of substantive changes in planning for the next 12-month period. The 12-month timeframe will provide a long-range outlook to ensure that notifications can be carried out six months prior to implementation of substantive change. The SACSCOC Accreditation Liaison shall prepare the President’s notification and/or request to the SACSCOC regarding the substantive changes that are reported.

If a prospectus is subsequently required by the SACSCOC, the Deans or appropriate administrators shall coordinate preparation of the prospectus and forward the prospectus to the SACSCOC Accreditation Liaison for final review.

The SACSCOC Accreditation Liaison shall review a required prospectus and obtain approval of the President before preparing the prospectus for submission to SACSCOC by the President.

A six-month lead time for SACSCOC approvals is required for many changes. Administrators, Deans, Chairs, and supervisors must notify the University’s SACSCOC Accreditation Liaison at least 9 months before implementing any substantive change in order to assure that deadlines are met. The SACSCOC Accreditation Liaison shall determine if a full six months will be required for SACSCOC approval; some changes will require only notification to SACSCOC before they are implemented.

All official communications with SACSCOC shall be forwarded to the University’s SACSCOC Accreditation Liaison and must go through the President’s Office.

Note: The SACSCOC Substantive Change Policy and timeline can be accessed at www.sacscoc.org.

Employment Policies and Procedures

2.1 Adequacy of Number of Faculty

A productivity analysis of faculty workloads is conducted each Fall and Spring semester. This analysis provides information for assessing the adequacy of the University of Mobile’s faculty in each of the academic areas. Determination of faculty adequacy is based on the following:

1. Number of faculty;
2. Percentage of full-time faculty;
3. Number of part-time faculty;
4. Percentage of part-time faculty;
5. Number of majors in an academic area;
6. Total credit hours generated by academic areas;
7. Percentage of faculty with terminal degrees in the assigned teaching field;
8. Number of faculty by discipline;
9. Faculty-to-student ratios;
10. Faculty workload (teaching loads, student advisement, service and research, program coordination, and administrative responsibilities);
11. Requirements of special accreditors; and
12. Undergraduate and graduate class size.

Deans work with the Vice President for Academic Affairs to determine when these factors justify the increase or reduction of the number of faculty in an academic area.

2.2. New Faculty and Administrative Appointments

Position requests are presented to the President by Senor Leadership Team members as part of UM’s annual budget cycle when it has been determined that there is a need for new positions, or at any point when a position is vacated or a need that was anticipated during the initial budgeting cycle is identified.

2.2.1 Job Posting for Administrative and Staff Positions

Job opportunities for administrative and staff positions are advertised on campus through www.umobile.edu, employment opportunities, and via e-mail. Notification of available openings with job descriptions may also be circulated to Senior Leadership Team members. If a position requires specialized skills or qualifications, it may be publicized elsewhere as well.

2.2.2 Faculty Recruitment

Recognizing that its faculty essentially sustain its distinctiveness, the University maintains a recruitment program dedicated to selection of a sound, qualified faculty that complements the spirit, purpose, and character of the University and who demonstrate a Christian commitment and lifestyle consistent with the statements and principles found in the University’s Mission Statement and Statement of Christian Affirmation. When vacancies occur or new faculty positions are created, the following procedures are followed:

1. announcements are made in appropriate professional journals;
2. contacts are made with universities noted for graduates from the area in which the openings occur;
3. Deans of the college or school announce openings at regional and/or national professional meetings; and
4. faculty and administrators also make contacts with professionals who might be interested in the openings.
5. position is posted on the University’s website and elsewhere if warranted.

2.3 Faculty Selection

The University’s criteria for the selection of faculty are implicit in its mission statement. Because the University is an institution of liberal arts and sciences and professional programs, intentionally dedicated to Biblically-based Christian culture in heritage, faith, and practice, initial and continued employment requires a Christian commitment and lifestyle consistent with the preamble, mission, goals, and statement of Christian Affirmation of the University. The University can best fulfill its mission when its faculty is composed of professing Christians who demonstrate commitment to traditional Christian values, who are involved in local churches, and who model other aspects of a Christian lifestyle. The President of the University of Mobile must approve all faculty selections with the exception of part-time/adjunct faculty positions. The Vice President for Academic Affairs approves the employment of part-time/adjunct faculty. Within the requirements set forth in the preamble, mission, goals, and statement of Christian Affirmation of the University, the University is an EEO employer (see section 2.12.9).

The following areas are given serious consideration in the recruitment of faculty:

1. academic qualifications;
2. Christian commitment and lifestyle;
3. affirmation of the statement of Christian affirmation;
4. affirmation of the Biblical standard of marriage;
5. proficiency in oral and written communication;
6. recommendations;
7. potential and promise for outstanding teaching;
8. character and personality traits; and
9. publications and research activity.

Additionally, the following areas are given serious consideration for graduate faculty appointments:

1. recommendation(s) by the Dean and/or Vice President for Academic Affairs;
2. verification of the terminal degree in the teaching field;
3. documentation of exceptional teaching experience and directing student work;
4. documentation of scholarly/professional activities for the past three years; and
5. documentation of research activities for the past three years.

2.3.1 Faculty Credentials

Policy Statement:

The President of the University of Mobile shall approve all faculty selections.

Revised and approved by the Board of Trustees, April, 2006.
Approved by the Board of Trustees, February 16, 2011.
Approved by the Board of Trustees, April 29, 2016
Reviewed by the Board of Trustees, March 17, 2023.

Procedure Statement:

The University of Mobile complies with the Southern Association of Colleges and Schools Commission on Colleges Standard 6.2.a (Faculty qualifications) which reads as follows, “For each of its educational programs, the institution justifies and documents the qualifications of its faculty members.”  In order to comply with SACSCOC Standard 6.2.a (Faculty qualifications), the University uses the following credential guidelines when hiring faculty. 

1. Faculty teaching general education courses at the undergraduate level: doctorate or master’s degree in the teaching discipline or master’s degree with a concentration in the teaching discipline (a minimum of 18 graduate semester hours in the teaching discipline). 
2. Faculty teaching associate degree courses designed for transfer to a baccalaureate degree: doctorate or master’s degree in the teaching discipline or master’s degree with a concentration in the teaching discipline (a minimum of 18 graduate semester hours in the teaching discipline). 
3. Faculty teaching associate degree courses not designed for transfer to the baccalaureate degree: bachelor’s degree in the teaching discipline, or associate’s degree and demonstrated competencies in the teaching discipline. 
4. Faculty teaching baccalaureate courses: doctorate or master’s degree in the teaching discipline or master’s degree with a concentration in the teaching discipline (minimum of 18 graduate semester hours in the teaching discipline). 
5. Faculty teaching graduate and post-baccalaureate course work: earned doctorate/terminal degree in the teaching discipline or a related discipline. 
6. Graduate teaching assistants: master’s in the teaching discipline or 18 graduate semester hours in the teaching discipline, direct supervision by a faculty member experienced in the teaching discipline, regular in-service training, and planned and periodic evaluations. 
7. In exceptional cases, the University will consider appropriately related work experiences in the field, professional licensure and certifications related to the teaching assignment, honors and awards, continuing professional development, relevant peer-reviewed publications, and/or continuous documented excellence in teaching. 

(The first six guidelines are quoted directly from the SACSCOC Faculty Credentials Guidelines, Revised April 2018.)

The University requires the following documentation to verify the qualifications of prospective faculty:

• All undergraduate and graduate transcripts associated with the teaching assignments (When courses are offered through partner institutions, UM accepts the respective partner’s certification of transcripts).

• A curriculum vitae

• A completed employment application

• A completed Faculty Recommendation Form

In cases in which the University offers coursework through a consortial or dual enrollment partnership, the University honors the partner’s certification of official transcripts.

When guideline number seven is implemented, considerable documentation is required by the University, and the content of the documentation must be approved by the Dean and Vice President for Academic Affairs prior to employment.

University of Mobile not only employs faculty members with the appropriate academic credentials, but it also employs individuals with Christian commitments and lifestyles consistent with its mission, core values, goals, and Statement of Christian Affirmation.  The University can best fulfill its mission when its faculty is composed of professing Christians who demonstrate commitment to traditional Christian values, who are involved in local churches, and who model other aspects of a Christian lifestyle.  The President and Vice President for Academic Affairs of the University approve all faculty appointments.

Faculty Credentials for UM 101: UM 101 instructors must be qualified to teach coursework in their respective disciplines through their Schools or Colleges must have taught at UM for at least three years and must undergo annual training through UM’s Student Success Center.

*UM 101 University of Mobile 101 Credit, one hour.

UM 101 exists to assist new students in building the foundation for success in their chosen degree program. This course seeks to enhance the learning experience by providing opportunities for students to develop the skills, values, behaviors, and attitudes necessary for success at the University of Mobile and long-term in their chosen career field. Students will encounter a range of issues from both philosophical and practical perspectives determined necessary to strengthen their academic growth and professional readiness. Topics include: University procedures, campus resources, mental wellness, study skills, Christian worldview, career exploration, program-specific expectations, and student success.

(adopted by UM’s Academic Affairs Committee 9.21.22)

2.3.2 Verification of Credentials

The Dean of each academic area is expected to complete the Faculty Recommendation Form - Employee Handbook Appendix N: Faculty Recommendation Form  (includes credential verification) available in Deans Forum prior to the selection of new faculty.  In cases in which the Dean’s academic qualifications are different from those of the new faculty member, as an academically qualified faculty member should complete “Areas of Teaching” section.  The signed form becomes a part of the personnel record. 

2.4 Appointments of New Faculty

The President, upon the recommendation of the Vice President for Academic Affairs, makes all appointments to the faculty of the University. All full-time faculty contracts are issued from the Office of the President.

2.5 Credit for Service at Other Institutions

At the time of employment, a faculty member may be granted credit for full-time teaching experience at other accredited institutions, exclusive of leaves. If granted, previous teaching experience will be computed as follows: a. one year of public school experience (K-12) as one academic period of college teaching; and b. each academic period of college teaching with 12 hours or more as an equivalent academic period at the University.

2.6 Moving Expenses, New Faculty

Policy Statement: At the discretion of the President, new employees may be provided funds for initial moving expenses.

Procedure Statement: A University of Mobile travel expense voucher itemizing travel expenses must be completed. All receipts/documentation of expenses must be attached to the travel expense voucher.

Approved by the Board of Trustees, April 29, 2016
Reviewed by the Board of Trustees, March 17, 2023.

2.7 Employment Application

Policy Statement:

All applicants for employment are required to complete a written application to which resumes, curriculum vitae, and other biographical background materials shall be attached.

Approved by the Board of Trustees, April 28, 1992.
Revised and approved by the Board of Trustees, April, 2006.
Approved by the Board of Trustees, February 16, 2011.
Approved by the Board of Trustees, April 29, 2016
Reviewed by the Board of Trustees, March 17, 2023.

Procedure Statement:

Applications for employment shall be obtained from the Human Resources Department. A prospective employee must complete the appropriate application and return it to the Human Resources Department.

Applications will be kept on file in the Human Resources Department for a minimum of one year or until the applicant indicates that he or she is no longer interested in a position.

2.8 Employment File Requirements

It is the responsibility of the employee (full-time and part-time) to ensure that all documentation is filed in the Office of Human Resources within fourteen (14) days of employment. The documentation to be provided by the employee includes the items identified in the following chart:

2.9 Employment Approval

Policy Statement:

The employment of specific individuals to fill all full-time and part-time positions, shall be approved by the President in advance of the employment.

Refer to policies 2.3 and 2.4.

Approved by the Board of Trustees, April 28, 1992.
Amended and Approved by the Board of Trustees, April 27, 1993.
Approved by the Board of Trustees, February 16, 2011.
Approved by the Board of Trustees, April 29, 2016
Reviewed by the Board of Trustees, March 17, 2023.

Procedure Statement:

All full-time and part-time appointments, with the exception of part-time faculty appointments, shall be made by the President upon the recommendation of the appropriate Vice President. The President may delegate his authority to approve the employment of part-time faculty.

2.10 Employment Identification Card

Full-time University of Mobile administration, faculty, and staff are issued University identification (ID) cards for the convenience of employees needing to show evidence of employment. The cards carry no expiration date. Identification cards are issued during Fall Registration in conjunction with the issuance of student ID cards. There is no charge for the card.

2.11 New-Employee Orientation

New faculty receive general orientation training from the Office of Academic Affairs and/or the Office of Human Resources. Orientation to policies and procedures specific to the new employee’s position is conducted within his or her department. A New Faculty Orientation is held at the beginning of Institutional Workshop each fall semester.

The Dean of the College or School and/or the Department Chair also will complete an Access Form (available in Deans Forum), requests New Employee packet from Marketing, and has the responsibility for assuring that a new part-time faculty member has been adequately and properly oriented to the University of Mobile.  The Faculty Resources and Orientation site in the University of Mobile’s LMS houses useful information for this process.

2.12 Terms of Employment

Administrative and clerical employees serve at will under letters of employment. These employees may be terminated at any time, with or without cause. The first three months of employment for the clerical employee are probationary. Faculty members serve under one-year contracts and may be terminated with or without reason or notice at the end of the one-year term or during the term for cause, lack of work, or budgetary considerations. Part-time faculty employment is contingent upon adequate enrollment for each course. When the Vice President for Academic Affairs and/or Dean of the College or School has verified sufficient enrollment, the part-time faculty member is issued a contract for one term.

2.12.1 Employment Contracts or Letters of Employment

Policy Statement:

Nothing contained in this policy and procedure manual or in the Policy and Procedure Manual, nor in the Employee Handbook provided to the employee is intended to be, nor should it be construed as, a contract of employment or any part of any contract of employment or as a guarantee that employment or any benefit will be continued for any period of time. It is the policy of the University to have the employment of all faculty members governed by a written contract of employment. The President is authorized to negotiate and execute all faculty employment contracts for full-time and part-time faculty. All non-faculty employees are governed by a letter of employment.

Approved by the Board of Trustees, April 28, 1992.
Revised and approved by the Board of Trustees, April, 2006.
Approved by the Board of Trustees, February 16, 2011.
Revised and approved by the Board of Trustees, April 29, 2016
Reviewed by the Board of Trustees, March 17, 2023.

Procedure Statement:

Without limiting the authority of the President to negotiate and execute written contracts of faculty employment, two basic categories to be used by the President in negotiating and executing written contracts of faculty employment are non-tenured faculty and tenured faculty. The President may delegate authority to negotiate and execute faculty employment contracts for the employment of part-time faculty.

Other non-contracted employees are at-will employees and serve at the pleasure of the President by letter of appointment. Two basic categories of non-contracted employees to be used by the President in negotiating and executing letters of employment are clerical/secretarial employees and administrative personnel.

The following are the four (4) basic categories of employees to be used by the President in negotiating and executing written contracts of employment.

1. Clerical/Secretarial Employees. The University may terminate the employment of any employee in this category at any time, with or without reason or notice.
2. Administrative Personnel. The University may terminate the employment of any employee in this category at any time, with or without reason or notice.
3. Untenured Faculty. Employees in this category serve under one-year contracts. The University may terminate the employment of any employee in this category at the end of such one-year term with or without reason or notice. The University may terminate the employment of any employee in this category during such one-year term for cause, as set forth in the written contract of employment, lack of work, or other financial exigency.
4. Tenured Faculty. Employees in this category serve under contracts of employment with an indefinite duration. The University may terminate the employment of any employee in this category for cause, as set forth in the written contract of employment, or due to lack of work or other financial exigency.
5. Part-Time Faculty. Employees in this category serve under contracts that are contingent upon adequate enrollment for each course. When the Vice President for Academic Affairs and/or Dean of the College or Schools has verified sufficient enrollment, the part-time faculty member is issued a contract for one term.

2.12.2 Definition of Contract Year for Faculty

The faculty contract year extends from the date of the first day of institutional workshop through May (concluding on the day of Commencement). Unless noted in their contracts, faculty members are contracted for nine months of service, but are paid on a twelve-month basis, with the first paycheck of the academic year issued on August 31. See Section 2.12.3 for contract conditions.

Contracts reflecting any increases in salary and benefits are issued in the fall academic period following the October Board of Trustees meeting, usually before November 30. Any faculty member who is not retained for the upcoming academic year will be notified in writing on or before February 15. Any faculty member who does not plan to return to the University the following year, if offered a contract, should notify the University in writing by February 1.

2.12.3 Employment At-Will

Policy Statement:

A non-contracted employee may be subject to termination at any time with or without cause. Nothing contained in the policy and procedure manual or in this Employee Handbook or any document provided to the non-contracted employee is intended to be, nor should it be, construed as a contract of employment or any part of any contract of employment or as a guarantee that employment or any benefit will be continued for any period of time.

Approved by the Board of Trustees, April 28, 1992.
Revised and approved by the Board of Trustees, April, 2006.
Approved by the Board of Trustees, February 16, 2011.
Revised and approved by the Board of Trustees, April 29, 2016
Reviewed by the Board of Trustees, March 17, 2023.

2.12.4 Probationary Period

The first three calendar months of employment of secretarial and clerical employees are considered a probationary period. During this time, employees have an opportunity to learn more about their assignment and to determine whether or not they are satisfied with the position. In addition, supervisors have an opportunity to determine whether an employee has the ability and desire to adequately perform the job assigned.

At any time during this period, the employee may be terminated if the supervisor determines that the employee is not suited for the work assigned. The University will make an attempt to provide counseling sessions to the employee prior to termination in order to resolve any problems. Immediate termination may be necessary in certain cases, and the employee must understand that there is no right to, nor requirement of, a counseling session prior to termination.

2.12.5 Salary Increases

Any increase in salary and benefits is issued following the October Board of Trustee meeting in the fall academic period. Budget amendments to the April approved budget require approval of the Board of Trustees. The President of the University makes the adjustment notification to employees. Salary adjustments (if applicable) and increases, and any retroactive pay are reflected in employees’ November paychecks.

Salary increases for faculty are based on the considerations:

1. cost of living increase;
2. promotion in the preceding Spring academic period;
3. adjustment based on comparison of degree, rank, years of service, and salary with similar institutions;
4. exceptional teaching evaluations;
5. service during the preceding year to include professional, campus, mentoring, church, missions, other;
6. research during the preceding year;
7. recommendation(s) from the Department Chair, Dean, and/or Vice President for Academic Affairs; and
8. accomplishments as identified by the faculty member in his or her faculty development plan.

2.12.6 Confidentiality of Employment Matters

Policy Statement:

All matters related to employment and compensation are considered confidential between the University and the employee.

Approved by the Board of Trustees, April 28, 1992.
Approved by the Board of Trustees, February 16, 2011.
Approved by the Board of Trustees, April 29, 2016.
Revised and approved by the Board of Trustees, April 29, 2016
Reviewed by the Board of Trustees, March 17, 2023.

Procedure Statement:

Employees are encouraged to respect the confidentiality of sensitive personnel matters as a professional courtesy to avoid causing undue embarrassment or annoyance to their colleagues.

2.12.7 Conflict of Interest University Employees

Policy Statement

This conflict of interest policy is designed to assist employees of the University of Mobile, Inc. (hereinafter “University”) identify situations that present potential conflicts of interest and to provide the University with a procedure that will allow a transaction to be treated as valid and binding even though an employee has or may have a conflict of interest with respect to the transaction.

1. Definitions. As used herein, the following terms have the meanings described below:
   “Conflict of Interest” means any circumstances described in Part 2 below.

   1. “Responsible Person” means any person serving as an employee of the University.

   2. “Family Member” means a spouse, parent, child or spouse of a child, brother, sister, or spouse of a brother or sister, of a Responsible Person.

   3. “Material Financial Interest” in an entity means a financial interest of any kind, which, in view of all of the circumstances, is substantial enough that it reasonably could affect a Responsible Person’s or Family Member’s judgment with respect to transactions to which the entity is a party. Employment, the conduct of over $10,000 of business in any one year, and ownership of a ten percent (10%) or more interest will be rebuttably presumed to be material financial interests.

   4. “Contract or Transaction” means any agreement or relationship involving the sale or purchase of goods, services, or rights of any kind, the providing or receipt of a loan or grant, the establishment of any other type of pecuniary relationship with the University. For purposes of this policy, the making of a gift to the University or the provision of services by the University within the University’s tax-exempt mission is not considered a Contract or Transaction.

2. Conflict of Interest Defined. For purposes of this policy, the following circumstances shall be considered Conflicts of Interest:

   1. A Contract or Transaction between the University and a Responsible Person or Family Member.
   2. A Contract or Transaction between the University and an entity in which a Responsible Person or Family Member has a Material Financial Interest or of which such person is a director, officer, agent, partner, associate, trustee, personal representative, receiver, guardian, custodian, conservator or other legal representative.
   3. A Responsible Person competing with the University in the rendering of services or in any other Contract or Transaction with a third party.
   4. A Responsible Person’s having a Material Financial Interest in, or serving as a director, officer, employee, agency, partner, associate, trustee, personal representative, receiver, guardian, custodian, conservator or other legal representative of, or consultant to, an entity or individual that competes with the University in the provision of services or in any other Contract or Transaction with a third party.
   5. A Responsible Person accepting gifts, entertainment or other favors except those valued at $100 or less from any individual or entity that: (1) does or is seeking to do business with, or is a competitor of the University; or (2) has received, is receiving or is seeking to receive a loan or grant, or to secure other financial commitments from the University.

This guideline is not intended to prohibit normal business practices such as meetings over meals, corporate items given to participate in meetings and conferences or token hosting gifts or meals as long as they are of nominal or reasonable value.

Approved by the Board of Trustees, April 25, 1995.
Revised and approved by the Board of Trustees, April, 2006.
Revised and approved by the Board of Trustees, February 16, 2011.
Approved by the Board of Trustees, April 29, 2016
Reviewed by the Board of Trustees, March 17, 2023.

2.12.8 Code of Ethics (Conflict of Interest)

Policy Statement:

With the adoption of the “Statement of Christian Affirmation” as a foundational document of the University, the acceptance of these values provides a culture that permeates every aspect of our corporation. Employees should understand that it is our corporate belief that our continued success will be driven by the ethical values of our corporation and its employees as we work to fulfill our mission.

It is the policy of the University of Mobile that all employees avoid any activity that involves, or may involve, a conflict with the ethical standards of the University. The University expects each employee to follow a rule of personal conduct that is consistent with the values, policy, and mission of the University.

Approved by the Board of Trustees, April, 2006.
Approved by the Board of Trustees, February 16, 2011.
Approved by the Board of Trustees, April 29, 2016
Reviewed by the Board of Trustees, March 17, 2023.

Procedure Statement:

Each employee of the University shall follow a personal code of conduct in his or her work environment that demonstrates consistency with the values, policy, and mission of the University.

In the event of a personal conflict with this Code of Ethics, it is the employee’s duty to bring such situation to the immediate attention of the President who is charged with the responsibility of resolving such situation in the best interest of the University.

Where any doubt exists, interpretation and clarification as to how this Code applies to a particular situation should be sought from the President of the University.

2.12.9 Equal Employment Opportunity - Nondiscrimination

Policy Statement:

The University of Mobile is an equal opportunity educational institution and does not discriminate on the basis of race, color, sex, national or ethnic origin, disability, genetic information, protected veteran status, or age in the administration or application of any of its programs or policies, including admissions policies, employment policies, scholarship and loan programs, and athletic and University-administered programs and activities generally accorded or made available to students or employees.

Consistent with its Christian mission and organization, UM is exempt from the religious provisions of Title VII of the Civil Rights Act of 1964 pursuant to 42 U.S.C. §§ 2000e-2(a) and 2000e(j), and from certain applications of Title IX of the Education Amendments Act of 1972 pursuant to 34 C.F.R. § 106.12.

The following persons have been designated to handle inquiries regarding compliance with equal opportunity and nondiscrimination policies:

Title IX Coordinator - Employees
Melanie Rice, Director of Human Resources
University of Mobile, Weaver Hall, Human Resources 108
251-442-2209

Title IX Coordinator - Students
Rachel Croom, Senior Director of Student Success
University of Mobile, Weaver Hall, Office 123
251-442-2202

Disability Access and Accommodation
Deven Vasko, Section 504 Coordinator
University of Mobile, Weaver Hall, Student Success Suite
251-442-2284

Approved by the Board of Trustees, April 28, 1992
Revised and approved by the Board of Trustees, 2006.
Approved by the Board of Trustees, February 16, 2011.
Approved by the Board of Trustees, April 29, 2016
Reviewed by the Board of Trustees, March 17, 2023.

Procedure Statement:

The University of Mobile selects its students and provides all of its services in accordance with its mission and goals, bylaws, religious tenets, and policies and without discrimination as to race, color, national or ethnic origin, sex, disability, age, protected veteran status, or generic information.

The University of Mobile is an equal opportunity employer. Selection, placement, and promotion of employees shall be made justly and fairly on the basis of the most qualified as determined by the university administration in accordance with its mission and goals, bylaws, religious tenets, and policies without regard to race, color, national or ethnic origin, sex, disability, age, protected veteran status, genetic information or marital status.

2.12.10 Nepotism

Policy Statement:

The employment of relatives in positions where one might have influence over the other’s status or job security must be approved by the President prior to employment.

Approved by the Board of Trustees, April 28, 1992.
Revised and approved by the Board of Trustees, April, 2006.
Approved by the Board of Trustees, February 16, 2011.
Approved by the Board of Trustees, April 29, 2016
Reviewed by the Board of Trustees, March 17, 2023.

2.12.11 Outside Employment

Policy Statement:

Full-time employees are employed with the understanding that their energies are to be concentrated on their duties at the University of Mobile. Since effective employment requires the total effort of the employee, the acceptance of additional employment outside the University is discouraged.

Approved by the Board of Trustees, April 28, 1992.
Revised and approved by the Board of Trustees, April, 2006.
Approved by the Board of Trustees, February 16, 2011.
Approved by the Board of Trustees, April 29, 2016
Reviewed by the Board of Trustees, March 17, 2023.

Procedure Statement:

An employee considering outside employment should request approval from his/her supervisor at least three weeks in advance of accepting the outside employment. If the supervisor approves the request, it will be forwarded to the senior administrator (Vice President) of the area. In the case of administrative concern regarding employee effectiveness, refer to Policy 4.11.

2.12.12 Temporary Employment

Policy Statement:

The employment of temporary employees is limited to those whose services are intended to be for limited duration (i.e., filling in for illness, vacations, or summer months.) Temporary employees are not eligible for University fringe benefits.

Approved by the Board of Trustees, April 28, 1992.
Revised and approved by the Board of Trustees, April, 2006.
Approved by the Board of Trustees, February 16, 2011.
Approved by the Board of Trustees, April 29, 2016
Reviewed by the Board of Trustees, March 17, 2023.

Procedure Statement:

The employment of temporary employees must be approved by the President.

2.12.13 Information Services Policy for Employees

Policy Statement:

The University of Mobile’s information services, resources, systems, and network, including Internet access and telephones, are the property of the University of Mobile. All users of the University of Mobile’s information services are expected to utilize the resources responsibly, legally, and ethically for their intended purposes. Users must abide by all applicable copyright laws, licensure agreements, and University of Mobile policies.

The privilege of using the various components of the University’s information services is limited to university students, faculty, and staff for the purposes of education, research, service, and other academic functions. Downloaded software and files on university-owned equipment are the property of the University.

The University of Mobile reserves the right to inspect any/all files and messages for compelling business, security, and/or legal reasons. An individual’s privilege may be suspended at any time for misuse. Disciplinary and/or legal action against the violator may be taken, and appropriate charges for damages caused by misuse may be billed to the violator.

Approved by the Board of Trustees, April, 2006.
Approved by the Board of Trustees, February 16, 2011.
Approved by the Board of Trustees, April 29, 2016
Reviewed by the Board of Trustees, March 17, 2023.

2.13 Compensation Policies and Procedures

2.13.1 Payroll Period

Administrative employees and faculty are paid monthly on the last scheduled working day of the month. Hourly employees are paid on a bi-weekly basis every other Friday. If the scheduled payday falls on a University holiday, payday will be the last scheduled working day.

Time sheets are maintained on each hourly wage employee. Time sheets must be received by the Payroll Office no later than noon on the last day of the pay period. Time sheets must be signed by the employee and approved by the supervisor/department head.

Part-time teaching assignments are considered separate contracts and are paid at the end of each approved contract period or according to special contract arrangements. All employees are paid by direct deposit.

2.13.2 Direct Deposit

Payroll checks can be automatically deposited to a U.S. bank or credit union through the National Clearing House Association. To participate, the employee must complete an employee authorization agreement and include a voided check for a checking account or deposit slip for deposit to a savings account. Information can be obtained from the Office of Human Resources. The deposit will be available on the morning of the check date. The check stub is available on Self-Service>Employee>Earning Statement.

2.13.3 Payroll Advances

Policy Statement:

The University of Mobile may advance up to $2,000.00 on payroll. The University may provide interest-free financing on the purchase of personal computers up to $2,000.00.

Approved by the Board of Trustees on April 23, 1996.
Revised and approved by the Board of Trustees, April, 2006.
Approved by the Board of Trustees, February 16, 2011.
Revised and Approved by the Board of Trustees, April 29, 2016
Reviewed by the Board of Trustees, March 17, 2023.

Procedure Statement:

1. The employee must submit a written request for a payroll advance. This request must be submitted to and approved by the respective Vice President. If the request is approved by the department head, it is then sent to the Business Office where it must be approved by the Vice President for Business and Financial Affairs. The maximum amount which can be advanced is $2,000.00.
2. In the case of an employee who is paid on a monthly basis, any advance will be deducted in full from the next payroll check. In the case of an employee who is paid on a semi-monthly basis, any advance will be deducted in two equal payments from the next two payroll checks. In the case of termination or non-renewal of contract, all amounts due will be deducted from the final check due to the employee.
3. This advance should be for emergencies only.
4. No more than two advances will be made in a fiscal year. A fiscal year is the period from July 1 to June 30.
5. The employee must submit a written request for the University to provide interest-free financing for computers. This request must be submitted to and approved by the head of the department in which the employee works. If the request is approved by the department head, it is then sent to the Business Office where it must be approved by the Vice President for Business and Financial Affairs. The maximum amount the University will finance is $2,000.00.
6. The employee must sign a UCC 1 financing statement which the University will file with the Probate Judge’s office. This statement will give the University the legal right to the computer until the advance is paid. The cost of filing the statement must be paid by the employee.
7. The maximum period for repayment for computer financing is 12 months. The repayment will be in 12 equal payments for employees paid on a monthly basis and 24 equal payments for employees paid semi-monthly. In case of termination or non-renewal of contract, all amounts due will be deducted from the final check due the employee.
8. No more than one computer will be financed at any time.
9. Any request for an exception to these conditions must be submitted to the employee’s department head for submission to a special committee composed of the Vice President for Academic Affairs, Vice President for Advancement, Vice President for Business and Financial Affairs, Vice President for Student Affairs, and Vice President for Marketing and Public Relations. Exceptions will be granted only on rare occasions.

2.13.4 Garnishment

Policy Statement:

The University of Mobile will conform to all applicable laws and regulations relating to garnishments.

Approved by the Board of Trustees, April 28, 1992.
Amended and Approved by the Board of Trustees, April 27, l993.
Revised and approved by the Board of Trustees, April, 2006.
Approved by the Board of Trustees, February 16, 2011.
Approved by the Board of Trustees, April 29, 2016
Reviewed by the Board of Trustees, March 17, 2023.

Procedure Statement:

When notification of a garnishment against an employee is received by the University, it is given to Human Resources and action is taken to deduct the appropriate garnishment amount from the earnings of the employee. The amount of the garnishment is then remitted to the office issuing the garnishment.

2.13.5 Adjunct/Overload Compensation

Procedure Statement:

Comprehensive Adjunct/Overload Compensation Policy for all courses, including on campus, online, and hybrid:

• The instructor will be paid $100 per credit hour per student up to six students for all undergraduate didactic and laboratory courses, and $133 per credit hour per student up to six students for all didactic and laboratory graduate courses.
• After enrollment increases to seven or more, the compensation amount will be $667 per credit hour for all didactic and laboratory undergraduate courses and $877 per credit hour for all didactic and laboratory graduate courses.

For all online courses with high-capacity enrollment:

• After enrollment increases to more than 30, the Dean may, at his or her discretion, approve the instructor to receive $100 per credit hour for each additional student for all didactic and laboratory undergraduate courses, and $133 per credit hour for each additional student in all didactic and Laboratory graduate courses.

Approved, Academic Affairs Committee August 16, 2017

Revised, Academic Affairs Committee February 15, 2023

2.14 Personnel/Employee Evaluation

2.14.1 Personnel Records

Policy Statement:

The personnel records of all active and inactive employees, including full-time and part-time faculty and staff shall be maintained by the appropriate office on campus.

Approved by the Board of Trustees, April 28, 1992.
Approved by the Board of Trustees, February 16, 2011.
Approved by the Board of Trustees, April 29, 2016
Reviewed by the Board of Trustees, March 17, 2023.

Procedure Statement:

Employee files are housed in the Human Resources Department. All personnel files include 1) application, 2) résumé, 3) recommendations, 4) official college transcripts, if applicable, and 5) contract or letter of appointment. Evaluations, letters, and other relevant work-related information are also included in the personnel file. A checklist of required items is available from the Human Resources Department.

2.14.2 Performance Reviews

Policy Statement:

Each employee is expected to perform satisfactorily in all areas specified in his or her job description. Performance reviews are to be conducted for all University of Mobile employees. It should be understood that the occasion of a performance review does not automatically signify a pay increase.

Approved by the Board of Trustees, April 28, 1992.
Revised and approved by the Board of Trustees, April, 2006.
Approved by the Board of Trustees, February 16, 2011.
Approved by the Board of Trustees, April 29, 2016
Reviewed by the Board of Trustees, March 17, 2023.

Procedure Statement:

The evaluation of Vice Presidents will be completed by the President. The Vice Presidents will evaluate all employees within their areas of responsibility. Evaluations shall be in writing using forms provided by the Human Resources Department. Each employee shall be provided with a copy of his or her written evaluation.

2.14.2.1 President Evaluation

The Executive Committee of the University of Mobile Board of Trustees is charged with the responsibility of evaluating the President. The purpose of the evaluation process is to review the President’s performance in relation to the professional and personal duties of the President, to recognize and affirm excellent performance, and to improve performance where necessary. The Committee evaluates the President periodically.

2.14.2.2 Administrative, Staff, and Coaches Evaluation

Administrative, Staff, and Coaches evaluations will be completed on the basis of years of service using Employee Handbook Appendix B: Employee Performance Review Form  . The schedule for administrative/staff performance evaluations is identified in the following chart.

Administrators may prepare a special performance review at any time when an employee’s performance, good or bad, warrants special consideration. It should be understood that the occasion of a performance review does not automatically signify a pay increase.

2.14.2.3 Criteria for Faculty Evaluation

The purposes of performance evaluations are to identify and utilize strengths, to identify opportunities for improvement and provide assistance for designing improvement strategies, to increase professional competence, and to improve the quality of instruction. The University is a teaching institution with the primary responsibilities of the faculty member devoted to teaching activities with additional emphasis on faith and leadership. In keeping with the University’s mission, the faculty evaluation emphasizes teaching, as well as integrating Christian faith in the classroom, mentoring students, and fostering church and community service. As such, these items are components of the overall evaluation. The Performance Evaluations of faculty should emphasize the following criteria:

1. Teaching - Faculty will be evaluated on (1) presentation, which includes (but is not limited to) a demonstration of knowledge and enthusiasm for the subject, communication skills, interaction with students, and the incorporation of Christian faith in the classroom, (2) organization, which includes (but is not limited to) course management, syllabus structure, evaluation methods, use of technology, and adherence to University policies and deadlines, and (3) teaching effectiveness as demonstrated by student learning outcomes. The University of Mobile is first and foremost a teaching institution. However, service and scholarship are recognized as important components of the total evaluation process.
2. Service - Faculty will be evaluated on service at both the University and Church/Community level. Examples of this component include student advisement, University committee work, club and/or activity sponsorship, and church and community involvement.
3. Scholarship - Faculty will be evaluated on professional growth as evidenced by attendance at discipline-specific as well as professional development meetings, research leading to publication or strengthening an academic area, and other activities which further the academic mission of the University.

2.14.2.4 Procedures for Faculty Evaluations

Deans and/or department chairs will use the Employee Performance Review Form to report the assessment of faculty performance. Information for the summary evaluation includes the following supporting materials:

Student Course and Instructor Evaluation: Full-time faculty members will identify a minimum of two courses within the academic year in which the Student Course and Instructor Evaluation instrument will be administered. All courses taught by adjunct faculty members each fall and spring will be evaluated with the Student Course and Instructor Evaluation instrument. All courses, with an enrollment of more than five students, will be evaluated each fall and spring. The Dean may request that courses with five or less students be evaluated by contacting Institutional Research.

1. Advisee Evaluation: Student advisees will be given an opportunity to complete an evaluation of their advisors at least once per academic year (Employee Handbook Appendix C: Adviser Evaluation Survey Sample  );
2. Individual Growth Plan Evaluation: After completing an evaluation cycle, each faculty member, in consultation with the evaluator, will develop an Individual Growth Plan at the beginning of each fall semester designed to address identified opportunities for improvement or to further enhance/utilize areas of strength. The Individual Growth Plan will follow the approved University format (Employee Handbook Appendix F: Individual Growth Plan (Faculty)  );
3. College/School/Department - Strategic Plan and Learning Outcomes Assessment documents, including student learning outcomes, surveys of students and other stakeholders, results of the unit plan as they pertain to the faculty member, and other means as appropriate for the unit.

Peer Evaluation Team

The Dean of a College or School, with the approval of the Vice President for Academic Affairs, may empanel a peer review team to evaluate a faculty member. If this option is selected, the following procedures are recommended:

1. The evaluation team will consist of the respective department chair in college or schools; that have department chairs (or the Vice President for Academic Affairs, if the Dean is being evaluated), one member chosen by the Dean (or Vice President for Academic Affairs), and one member chosen by the faculty member being evaluated. The Dean (or Vice President for Academic Affairs) and the faculty member being evaluated will each have veto power over the other’s selection.
2. Each person on the evaluation team will evaluate the faculty member under consideration. The team will form a composite of the three evaluations.
3. Each college or school will decide, by a vote of its members, what methods will be used by the team to gather information for its evaluation. Some methods that may be employed are: student evaluations, faculty activities reports, and classroom visits.
4. If student evaluations are used by the team, then the faculty member under review will examine his or her most recent student evaluations and attach a written statement addressing any scores that seem to be inaccurate or distorted. In addition, he or she will address scores that reflect his or her own perception of particular strengths. This written statement will become a permanent part of the student evaluations.
5. If classroom visits are used by the team, then the team will visit as a group at a time that is agreeable to the faculty member and does not unduly disturb the class.
6. The faculty member under evaluation may request that the team visit his or her classroom. If the team perceives that there may be a problem with the faculty member’s teaching performance as indicated by student evaluations or other sources, then the team may elect to visit the faculty member’s classroom. In the latter case, the team must meet with the faculty member being evaluated within one week following the visit to discuss their findings. The team shall visit as a group at a time that is agreeable to the faculty member and does not unduly disturb the class.
7. The faculty member under evaluation will meet with the team to discuss his or her evaluation. During this meeting, the faculty member will compare his or her self-evaluation with the team’s composite evaluation. If there are any significant differences between the self-evaluation and the team evaluation, the faculty member may attach a written statement addressing the differences. This written statement will become a permanent part of the team evaluation.
8. After the faculty member being evaluated has met with his or her team and discussed the team evaluation, the faculty member will sign the evaluation indicating that he or she has read the evaluation and discussed it with the evaluation team. The team evaluation will then be sent to the Vice President for Academic Affairs and will eventually become part of the faculty member’s permanent file. In no case shall anything be added to a faculty member’s file without a copy being given to the faculty member. In the event something is added to a faculty member’s file, the faculty member has the right to petition to the Vice President for Academic Affairs or his or her evaluating team that the item be removed. In the event that the Vice President for Academic Affairs and the evaluating team refuse to remove said item, the faculty member has the right to attach a written statement to said item. This written statement will be permanently attached to said item as part of the faculty member’s permanent file.
9. When, as the result of the team evaluation, a faculty member is found to have serious deficiencies, the faculty member will develop a plan for improvement and submit this plan to his or her evaluation team. The team will discuss the plan with the faculty member and make any suggestions that are necessary to make the plan acceptable. Once the plan is accepted by the team, it will be forwarded to the Vice President for Academic Affairs for final approval. After the plan is approved, the faculty member will implement the plan and report back to the team no later than the end of the next regular academic period. After progress is reviewed, the team will report to the Vice President for Academic Affairs one of the following: the deficiencies have been corrected; the deficiencies are in the process of being corrected; or no progress or insufficient progress has been made toward correcting the deficiencies.

Schedule for evaluating faculty on the basis of years of service:

2.14.2.5 Evaluation Instruments

See Appendices for performance evaluation instruments.

2.14.2.6 Awards

The University’s intent is to recognize in a variety of ways the contributions made to the University community by faculty and staff. Service recognition is given to those completing five or more years (in five-year increments) of service at the University.

The William A. Megginson Teaching Award is presented to the faculty member selected for outstanding service in the classroom and with students. The Mitford Ray Megginson Research Award is presented to the faculty or staff person selected for most significant contributions to research during the academic year. The Emma Frances Megginson Service Award is presented to the faculty or staff person selected as best representing the ideals of the University to the community.  The Faculty Engagement Award is presented to the faculty member selected for excellence in student engagement inside and out of the classroom.

The awards are presented in an annual recognition luncheon.

2.15 Benefits

Policy Statement:

Full-time employees are entitled to participate in the fringe benefit programs offered by the University subject to the rules and regulations applicable to such fringe benefit programs. For U.S. citizens and legal aliens (green card holders), such benefits shall include participation in a retirement program of the University’s choice, social security, medical insurance, workers compensation insurance, life insurance, disability insurance, and unemployment insurance. The fringe benefit program of the University may be altered at any time by the Board of Trustees.

Approved by the Board of Trustees, April 28, 1992.
Amended and Approved by the Board of Trustees, April 27, 1993.
Approved by the Board of Trustees, February 16, 2011.
Approved by the Board of Trustees, April 29, 2016
Reviewed by the Board of Trustees, March 17, 2023.

2.15.1 Health Insurance and Dental Insurance

The University provides a portion of the premium for employee, two person, and family coverage. The employee’s portion of the premium will be paid through payroll deductions.  Should the employee decline to enroll for coverage within thirty days of employment, he or she may not be eligible to enroll until the next open enrollment period.  For more information about the open enrollment period, please contact the Office of Human Resources.

Dental insurance is also available for full-time employees. An employee and dependents must enroll in the dental plan within the first thirty days of employment. Dental coverage is forfeited for those not enrolled in this time period. Exceptions may be made for significant life events, such as marriage, births, and adoption.

2.15.2 Life Insurance

Group term life and accidental death and dismemberment insurance is provided for all full-time employees and dependents.  The University pays the cost of the group term life insurance and is only available as long as the employee remains in the employment of the University.  Additionally, the University has arranged the opportunity for employees to purchase permanent life insurance through the group life and long-term disability provider.  Whereas the University bears the cost of all University-sponsored group life insurance on employees, the individual employee bears the full cost of all permanent life insurance.

The amount of life insurance and accidental death and dismemberment is reduced by thirty-five percent at age seventy.  Benefits terminate upon the employee’s leaving the University.  For additional information regarding the group term life and long-term disability coverage, please contact the Office of Human Resources.

2.15.3 Supplemental Insurance

The American Family Life Insurance Company offers cancer coverage and intensive care coverage plans.  Employees wishing to participate in either of these plans may do so through payroll deductions.  A representative from the company visits campus periodically to consult with employees on new, additional, or different coverage.  Vision insurance is also available for new employees and during open enrollment.  Vision plan and enrollment information may be obtained from Human Resources.  Employees pay the full cost of insurance coverage for all of the above plans.

2.15.4 Long-Term Disability

A long-term disability protection plan provided by the University covers all full-time employees.  If, while insured under this provision, the employee becomes totally disabled, monthly benefits would be paid to the employee per the schedule of this policy.  This benefit is fully paid by the University.   Additional information regarding long-term disability coverage is available in Human Resources.

2.15.5 Retirement Plans

Policy Statement:

The University participates in retirement plans with the Teacher’s Insurance Annuity Association (TIAA) and with Guidestone Financial Resources. Eligible employees may choose either of the plans. Eligible employees are allowed to participate in the 403-(b) plan in compliance with the provisions of the plan established by the University of Mobile, and full-time highly compensated employees are eligible for participation in the 457 plan in compliance with the provisions of the plans established by the University of Mobile.

Approved by the Board of Trustees, April 28, 1992.
Amended and Approved by the Board of Trustees, April 27, 1993.
Revised and approved by the Board of Trustees, April, 2006.
Revised and approved by the Board of Trustees, February 16, 2011.
Approved by the Board of Trustees, April 29, 2016
Reviewed by the Board of Trustees, March 17, 2023.

Procedure Statement:

At the time of employment these two retirement plans will be discussed with the employee and he or she will be furnished the appropriate enrollment forms to complete. The University will comply with all provisions of the retirement plans.

2.15.6 Social Security (F.I.C.A.)

Policy Statement:

All employees of the University except those who are ordained ministers are required to participate in the Social Security program. Ordained ministers are allowed to participate in the program at their option. The ordained ministers who choose not to participate will be required to state this in writing. The University and the employee each contribute as required by law. The employee’s share is deducted from salary checks each pay period.

Approved by the Board of Trustees, April 28, 1992.
Revised and approved by the Board of Trustees, April, 2006.
Approved by the Board of Trustees, February 16, 2011.
Approved by the Board of Trustees, April 29, 2016
Reviewed by the Board of Trustees, March 17, 2023.

2.15.7 Credit Union

All employees of the University are eligible for membership in the Mobile County Educators Credit Union.

2.15.8 Unemployment Insurance (SUI)

Policy Statement:

The University pays Alabama and Federal unemployment taxes which permit employees who are U.S. citizens and legal aliens to collect unemployment benefits upon loss of employment under certain circumstances.

Approved by the Board of Trustees, April 28, 1992.
Amended and Approved by the Board of Trustees, April 27, 1993.
Revised and approved by the Board of Trustees, April, 2006.
Approved by the Board of Trustees, February 16, 2011.
Approved by the Board of Trustees, April 29, 2016
Reviewed by the Board of Trustees, March 17, 2023.

2.15.9 Workers Compensation

Policy Statement:

The University of Mobile complies with all required Worker’s Compensation laws and maintains Worker’s Compensation Insurance in at least the minimum levels required by law.

Approved by the Board of Trustees, April 28, 1992.
Amended and Approved by the Board of Trustees, April 27, 1993.
Approved by the Board of Trustees, February 16, 2011.
Approved by the Board of Trustees, April 29, 2016
Reviewed by the Board of Trustees, March 17, 2023.

2.15.10 Education Privileges for Employees and Dependents

Policy Statement:

The University of Mobile offers educational assistance to all full-time employees and their spouses/dependents.

Approved by the Board of Trustees, April 28, 1992.
Revised and approved by the Board of Trustees, 2006.
Approved by the Board of Trustees, February 16, 2011.
Approved by the Board of Trustees, April 29, 2016
Reviewed by the Board of Trustees, March 17, 2023.

1. After one (1) year of full-time employment, the employee’s dependents will be eligible for a fifty percent (50%) tuition discount on twelve to seventeen (12-17) credit hours per academic term. After two (2) consecutive years the employee’s dependents will be eligible for a seventy-five percent (75%) tuition discount on twelve to seventeen (12-17) credit hours per academic term. After three (3) consecutive years the employee’s dependents will be eligible for a one hundred percent (100%) tuition discount on twelve to seventeen (12-17) credit hours per academic term. If an employee or his or her dependent is offered a scholarship or combination of scholarships equal to or greater than the amount offered for any given term of service as described above, the employee or dependent may choose to accept the scholarship(s) and the employee tuition benefit will become null. Employees of record on June 30, 2009 (who remain employed with the University as of the effective date of this policy) and their dependents will be eligible for the one hundred (100%) tuition discount on twelve to seventeen (12-17) credit hours per academic term for undergraduate programs. All other provisions of this policy apply to all employees.
2. Only two (2) persons per household will be eligible for the dependent discount in any given academic period.
3. Dependent coverage is limited to spouse, children, or step-children.
4. The University reserves the right to limit employee or dependent enrollment in undergraduate programs.
5. Upon employment with the University, the employee will be eligible for one hundred percent (100%) tuition benefit up to twelve (12) credit hours per academic term.
6. For every twenty-four (24) credit hours of tuition benefit (or portion thereof), the employee will agree to one (1) year of employment with the University (or corresponding portion thereof) to begin after the completion of the undergraduate degree or disenrollment from an academic program. Should the employee choose to depart the University prior to the fulfillment of this agreement, the employee will be responsible for the unfulfilled balance of tuition payment at whatever the tuition rate is at the time of departure. For example, if an employee engages twenty-four (24) credit hours under the tuition benefit, but only remains with the University for six (6) months after the completion of those twenty-four (24) credit hours, then the employee would owe the University twelve (12) credit hours of tuition at whatever the current tuition rate is.
7. Employee and dependents must meet the University’s admission requirements.
8. Employee and dependents must make satisfactory academic progress as determined by the Office of Academic Affairs.
9. Employee may take a maximum of four (4) courses per academic term. Only one (1) may be taken during University business hours. Classes taken during University business hours must be approved by the employee’s supervisor and alternate hours of work must be agreed upon prior to classes beginning each academic term.
10. Costs associated with courses requiring individual instruction, including but not limited to applied music and/or classes subject to special contract provision will not be covered by the benefit.
11. Employee is responsible for all charges, including fees, other than discounted tuition.
12. The University will follow all IRS regulations. It is the responsibility of the employee to determine how the benefit affects their tax liability. All applicable taxes due as a result of the benefit will be withheld from the employee’s salary when the benefit is given.
13. Employees may audit classes. All requests require permission of the employee’s supervisor.
14. The effective date of this policy is January 1, 2018, and will apply to any current or new employee who begins (or resumes after a semester or more away) an undergraduate program offered by the University or claims tuition benefit for a qualifying dependent as listed above.

For graduate programs:

1. The tuition benefit for graduate programs applies to full-time employees of the University only.
2. Upon employment with the University, the employee will be eligible for one hundred percent (100%) tuition benefit up to nine (9) credit hours per academic term.
3. Classes taken during University business hours must be approved by the employee’s supervisor and alternate hours of work must be agreed upon prior to classes beginning each academic term.
4. For every eighteen (18) credit hours of tuition benefit (or portion thereof), the employee will agree to one (1) year of employment with the University (or corresponding portion thereof) to begin after the completion of the graduate degree or disenrollment from an academic program. Should the employee choose to depart the University prior to the fulfillment of this agreement, the employee will be responsible for the unfulfilled balance of tuition payment at whatever the tuition rate is at the time of departure. For example, if an employee engages eighteen (18) credit hours under the tuition benefit, but only remains with the University for six (6) months after the completion of those eighteen (18) credit hours, then the employee would owe the University nine (9) credit hours of tuition at whatever the current tuition rate is.
5. The University reserves the right to limit employee enrollment in graduate programs.
6. Employee must meet the University’s and the program’s current admissions requirements.
7. Employee must make satisfactory academic progress as determined by the Office of Academic Affairs.
8. Costs associated with courses requiring individual instruction, including but not limited to applied music and/or classes subject to special contract provision will not be covered by the benefit.
9. Employee is responsible for all charges, including fees, other than discounted tuition.
10. The University will follow all IRS regulations. It is the responsibility of the employee to determine how the benefit affects their tax liability. All applicable taxes due as a result of the benefit will be withheld from the employee’s salary when the benefit is given.
11. Employees may audit classes. All requests require permission of the employee’s supervisor.
12. The effective date of this policy is January 1, 2018, and will apply to any current or new employee who begins (or resumes after a semester or more away) a graduate program offered by the University.

2.15.11 Work Study for Employee Dependents

Full-time students who are the dependents of employees shall not be entitled to receive financial assistance through the work study program. Exceptions may be made only upon authorization by the President.

2.16 Grievances

The University recognizes the right of employees to express their grievances and to seek solutions concerning differences in interpretation of policy that might arise. Any grievance should be referred to the appropriate Vice President through the employee’s supervisor, Dean, or Department Chair.

2.16.1 Grievance Procedures (Employee-Related)

Policy Statement:

A grievance shall be deemed as a complaint or dispute of an employee or employees regarding the application or interpretation of personnel policies. The University recognizes the right of an employee or employees to file a grievance and will provide procedures for appropriate hearings. Any condition of employment accepted by an employee at the time of employment or subsequent thereto shall not be subject to complaint.

Approved by the Board of Trustees, April 28, 1992.
Revised and approved by the Board of Trustees, April, 2006.
Approved by the Board of Trustees, February 16, 2011.
Approved by the Board of Trustees, April 29, 2016
Reviewed by the Board of Trustees, March 17, 2023.

Procedure Statement:

An employee who feels that he or she has a grievance should bring the matter to the attention of his or her supervisor. It is suggested that this be accomplished by a face-to-face discussion followed by a memorandum from the employee to the supervisor restating the grievance. If the supervisor is not able to resolve the matter to the employee’s satisfaction, he or she may then bring the matter to the attention of the Vice President in charge of the employee’s area of responsibility. Final appeal of the issue may be made by the employee directly to the President. All attempts will be made to resolve the grievance at the lowest possible level within the University.

2.16.2 Dissent

Dissent, to be acceptable, must be orderly and peaceful. Coercion, threats, demands, obscenity, vulgarity, obstructionism, and violence are not acceptable. The University recognizes the right of orderly, peaceful, non-disruptive assembly. Demonstrations, marches, sit-ins, or noisy protest which are designed or intended to or which do disrupt normal academic and institutional pursuits will not be permitted. Classes and routine operations will not be suspended except for reasonable cause as determined under the authority of the President.

2.16.3 Faculty Appeal Process Chart

A faculty member should first discuss his or her concern with the department chair. If the concern is unresolved, then the faculty member appeals to the Dean of the respective area. Both steps should be taken prior to a discussion with the Vice President for Academic Affairs. Finally, if the concern is unresolved, the faculty member may request an appointment with the President to discuss the unresolved issue. The faculty appeal process is outlined in the chart below.

2.17 Separation

2.17.1 Resignation

Policy Statement:

All employees of the University of Mobile are free to resign at any time without reason. An employee who resigns is expected to give written notice.

Approved by the Board of Trustees, April 28, 1992.
Revised and approved by the Board of Trustees, April, 2006.
Approved by the Board of Trustees, February 16, 2011.
Approved by the Board of Trustees, April 29, 2016
Reviewed by the Board of Trustees, March 17, 2023.

Procedure Statement:

In order to resign in good standing, two weeks notice is required unless a shorter period is agreed upon by the employee and the supervisor. Employees who resign in good standing and who have been employed for one year or more will be paid for any accrued but unused vacation leave for the fiscal year of resignation. Final pay may be withheld until all keys and other University property have been returned.

2.17.2 Retirement

Employees who wish to retire should submit written notification to their department heads with a copy to the appropriate vice president. Faculty who wish to retire should submit written notification to the Vice President for Academic Affairs with a copy to the appropriate Dean by February l. Additionally, the Director of Human Resources should be consulted for assistance with retirement benefits.

2.17.3 Non-Reappointment

Any faculty member who will not be retained for the upcoming academic year will be notified, in writing, on or before February 15.

2.17.4 Discharge for Cause

Discharge for cause is a severance action by which the University terminates its contract with an employee for just cause. Termination of faculty appointments during the term of appointment may only be for adequate cause such as incompetence or negligence in the performance of duties, moral turpitude, insubordination, willful violation of the general policies of the University, or false statements or deliberate omission on the employment application or on other official University records.

2.17.5 Due Process for Tenured Faculty

Policy Statement:

Faculty members with tenure are entitled to due process should their employment be terminated.

Approved by the Board of Trustees, April 28, 1992.
Revised and approved by the Board of Trustees, April, 2006.
Approved by the Board of Trustees, February 16, 2011.
Approved by the Board of Trustees, April 29, 2016
Reviewed by the Board of Trustees, March 17, 2023.

Procedure Statement:

The contract of a faculty member holding tenure may be terminated for any or any one of the following reasons listed below.

1. Financial exigency. The University may terminate the contract of a faculty member holding tenure when an extraordinary financial exigency clearly and demonstrably exists or when there is an exceptional case of bona fide phasing out of an institutional program. If a faculty member’s contract is terminated for such reasons, every reasonable effort will be made to provide the employee with one year’s notice, and all reasonable assistance in obtaining another position will be provided.
2. Disability. When it is established by competent professional judgment, the serious physical or mental disability of a faculty member shall constitute due cause for granting sick leave, or in the absence of recovery, terminating tenure. In such a case, the faculty member shall have the right to appeal and to a fair hearing.
3. Gross and willful neglect of professional responsibilities. A faculty member has the responsibility to support sound professional practices, including the implementation of duly-formulated educational policies in his or her classes and in faculty, administrative, and student relationships. Charges of gross and willful neglect of professional responsibilities shall not be used to suppress or restrict the right of a faculty member to disagree with University policies; however, if the disputed policy has been reaffirmed through regular channels of faculty and administrative authority, the faculty member has a clear obligation to comply with the policy and will be given every reasonable opportunity to do so.
4. Moral irresponsibility. Acceptable moral conduct is expected of each faculty member.

2.17.6 Termination

Circumstances may arise in which an administrative or clerical employee is terminated without prejudice due to lack of work, reorganization, or for budgetary reasons. In such situations, the University will endeavor to give the employee as much advance notice of such termination as possible. In the case of such termination, the employee will be paid for unused accrued vacation time if the terminated employee has been employed for more than one calendar year. The University has adopted this termination policy an effort to minimize the burdens placed upon employees terminated under the circumstances stated herein. This should not be construed as conferring upon an employee any contractual or legal rights to severance pay or advance notice.

2.18 Professional/Workplace Policies

2.18.1 Intellectual Property

The University of Mobile supports the intellectual property rights of faculty, staff, and students. The primary intellectual property concerns center on:

1. Copyright - the bundle of rights that protect original works of authorship fixed in any tangible medium of expression, now known or later developed, from which they can be perceived, reproduced, or otherwise communicated, either directly or with the aid of machine or device.
2. Patents - the bundle of rights that protect inventions or discoveries which constitute any new and useful process, machine, manufacture, or composition of matter, or any new and useful improvement thereof.

Intellectual property created, made, or originated by a faculty member, staff, or student is usually the property of the author or inventor, except as he or she may voluntarily choose to transfer such property, in full, or in part.

The university shall own copyright in the following circumstances:

1. The university expressly directs a faculty member to create a specified work, or the work is created as a specific requirement of employment or as an assigned institutional duty that may, for example, be included in a written job description or an employment agreement.
2. The faculty author has voluntarily transferred the copyright, in whole or in part to the institution. Such transfer shall be in the form of a written document signed by the faculty author.
3. The university has contributed to a “joint work” under the Copyright Act. The institution can exercise joint ownership under this clause when it has contributed specialized services such as the availability of LMS learning management system and/or facilities to the production of the work that goes beyond what is traditionally provided to faculty members or students generally in the preparation of their course materials. Such an arrangement is to be agreed to in writing, in advance, and in full conformance with other provisions of this agreement.

Material created for ordinary teaching use in the classroom or online and in department programs, such as syllabi, assignments, instructional materials and tests, shall remain the property of the faculty author, but institutions shall be permitted to use such material for internal instructional, educational, and administrative purposes, including, but not limited to, satisfying requests of accreditation agencies for faculty-authored syllabi and course descriptions.

Funds received by the university from the sale of intellectual property owned by the college or university shall be allocated and expended as determined solely by the college or university.

Funds received by the faculty member and the college or university from the sale of intellectual property owned jointly by the faculty member and the University shall be allocated and expended in accordance with prior agreements.

*Excerpts taken from “Sample Intellectual Property Policy and Contract Language” (AAUP)

2.18.2 Confidentiality of Student Records

The University of Mobile is in compliance with the provisions of the Family Educational Rights & Privacy Act of 1974, (FERPA) which provides that an institution maintains the confidentiality of students’ educational records. Students have the right to inspect and review information contained in their educational records and to challenge the contents. (The University will provide the requested information within 45 days as provided by the Act.) If the response to a challenge is unsatisfactory, a student may submit explanatory statements to be included as a part of the file.

The University may release directory information as provided by the Act to include: name, address, telephone number, date and place of birth, major, study load, dates of attendance, degrees and awards received, previous attendance at other educational institutions, participation in officially recognized sports and activities, and weight and height of athletic team members. A student may withhold release of this directory information by notifying the Registrar in writing within two weeks of the beginning of an academic period (semester). A detailed statement of policies and procedures is available upon request.

FERPA restrictions apply to all student records, whether the courses are taught in traditional classroom settings or delivered through online instruction. To assure the identity of students engaged in online coursework, all students must use University-assigned email accounts for communication with other students and faculty through the University’s learning management system (Canvas). The University collects no private information from students enrolled in online courses except that information that students choose to make available. Personal information (other than that defined as directory information) is used only for those purposes specifically authorized by the student. When students choose to restrict the release of personal information, all restrictions apply equally to information shared on campus or in distance education courses.

All University policies applying to student privacy and confidentiality apply to students enrolled in distance coursework.

In keeping with FERPA requirements, all students are provided access to their personal educational records. Parents or guardians may also gain access at the request of the student. Completion of the “Access to University Records” form, including student signature, is required before access is provided to parents or other designated guardians.

If the student and/or parents wish to challenge any of the contents of the student’s records, a request for review may be submitted in writing to the Registrar. If an amendment is not made to the student’s satisfaction, he or she may then submit a challenge in writing to the Vice President for Academic Affairs. A hearing is then scheduled with the Academic Affairs Committee. An attorney or other person of choice at the student’s expense may represent the student at the hearing. Following the hearing, the Academic Affairs Committee determines if the record is to be changed, and the student is notified. If the decision is still not satisfactory to the student, explanatory comments may be inserted into the record. The explanatory comments are treated as a permanent part of the record and will be disclosed whenever the records to which the comments relate are disclosed.

Information in the student’s record, including the academic transcript, is not released to any institution, to any individual outside the University, nor to any individual employed by the University who does not have a legitimate right to the information, without a written request from the student. Information may be released to administrators, faculty, and staff of the University to be used in the performance of assigned duties and responsibilities with the understanding that the information released to this individual is not to be shared with another.

The Registrar’s Office retains records in instances when it releases information from students’ records. This office retains the date, a description of the information released, the person to whom the information is to be released, and the purpose for the release. Information from the educational record can be released under specified circumstances such as the following: in complying with a judicial order or lawfully issued subpoena; to accrediting organizations in order to carry out accreditation functions; or to appropriate parties in a health or safety emergency.

Questions about this policy may be addressed to the Registrar’s Office.

2.18.3 Employee Relationships with Students

Policy Statement:

The University prohibits romantic relationships between any employee and any student over whom the employee may have the power to control or affect academic or social success. Otherwise, any relationships that exist between University employees and students shall be based upon the highest ethical and professional standards.

Approved by the Board of Trustees, April 28, 1992.
Revised and approved by the Board of Trustees, 2006.
Approved by the Board of Trustees, February 16, 2011.
Revised and approved by the Board of Trustees, April 29, 2016
Reviewed by the Board of Trustees, March 17, 2023.

2.18.4 Inter-Office Relationships

Employees are encouraged to be of assistance to persons entering adjacent offices for services, information, or materials, if the staff of that office is momentarily absent. University offices should make arrangements for someone to answer the phone and/or assist visitors when the office is left unattended.

2.18.5 Teamwork

The success of the University is, in large measure, dependent upon the teamwork, cooperation, and positive attitudes of all employees. The overall mission of the University must not be thwarted by personality conflicts or lack of interdepartmental cooperation. All employees are expected to exhibit loyalty to the University, its mission, and its policies.

2.18.6 No Harassment

Policy Statement:

Sexual and other forms of harassment violate federal civil rights laws and University EEO/Nondiscrimination policy. The University is committed to providing and promoting an atmosphere in which employees can realize their maximum potential in the workplace and students can engage fully in the learning process. The University of Mobile is further committed to Christian values. The University desires a strong spirit of community among its faculty, staff, administration and students, a spirit characterized by truth, grace, mercy, encouragement, righteousness, and brotherly love. Each member of the UM community should work and act in ways that reflect these values to promote the full development of each individual’s God-given potential. No one should act in ways inconsistent with or harmful to this spirit of community. To this end, all members of the UM community are expected to abide by the following policy.

The University of Mobile does not and will not tolerate harassment of employees. The term “harassment” includes, but is not limited to, slurs, jokes, pranks, signs and other verbal, graphic or physical conduct relating to an individual’s race, color, sex, national or ethnic origin, citizenship, age, disability or other protected status that has the purpose or effect of creating an intimidating, hostile or offensive environment, or unreasonably interferes with an individual’s work and/or academic performance. Although statutory and constitutional laws exempt the University from the legal prohibition against discrimination in employment based on religion, this policy prohibits harassing conduct based on an employee’s religion. Sexual misconduct incorporates a range of behaviors including non-consensual sexual intercourse, non-consensual sexual contact, sexual exploitation, sexual harassment, intimate partner violence, stalking, and any other conduct of a sexual nature that is non-consensual, or has the purpose or effect of creating an intimidating, hostile, or offensive environment, or unreasonably interferes with an individual’s work and/or academic performance. Sex-based misconduct encompasses behavior that is not sexual in nature but is directed at a person because of their sex.

Through this policy and related programs and procedures, the University of Mobile intends to comply with Title IX of the Education Amendments Act of 1973 (“Title IX”), Title VII of the Civil Rights Act of 1964 (“Title VII”), the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (“Clery Act”), the Campus Sexual Violence Elimination Act (“SaVE Act”), and the Family Educational Rights and Privacy Act (“FERPA”) an all regulations implementing these laws.

Violation of this policy by an employee will subject the employee to disciplinary action up to and including immediate discharge.

The University’s management is responsible for taking action against acts of harassment and investigating all complaints.

Policy Definitions

1. Non-Consensual Sexual Intercourse - Any sexual intercourse, however slight, with any body part or object by one person (perpetrator) against the will or without consent of another person (victim).

2. Non-Consensual Sexual Contact - Any intentional sexual touching, however slight, with any body part or object by one person (perpetrator) against the will or without consent of another person (victim). Sexual contact includes: intentional contact with the breasts, buttock, groin, or genitals, or touching another person with any of these body parts, or making another person touch any of these body parts. Sexual contact is not limited to these body parts and may include any intentional bodily contact in a sexual manner.

3. Sexual Exploitation - Behavior that does not constitute one of the other sexual misconduct offenses, but takes sexual advantage of another person in a non-consensual or an abusive manner for the benefit or advantage of someone other than the one being exploited. Sexual exploitation includes but is not limited to: invasion of sexual privacy, prostituting another individual, non-consensual video or audio-taping of nudity or sexual activity, going beyond the boundaries of consent (e.g., allowing friends to hide in the closet to watch consensual sex), engaging in non-consensual voyeurism, knowingly transmitting an STI or HIV to another, exposing one’s genitals in non-consensual circumstances or inducing another to expose their genitals, or sex-based stalking and/or bullying.

4. Sexual Harassment - Includes unwelcome sexual advances, requests for sexual favors, and other verbal or physical conduct of a sexual nature or sex-based nature (behavior that is not sexual in nature, but is directed at a person because of their sex) nature when (a) submission to such conduct is made either explicitly or implicitly a term or condition of an individual’s employment or access to or enjoyment of an educational benefit; (b) submission to or rejection of such conduct is used as a basis for employment or academic decisions or decisions concerning the educational benefits affecting the individual; or (c) conduct that has the purpose or effect of unreasonably interfering with an individual’s work or academic performance or other educational benefit or creating an intimidating, hostile or offensive working, learning, or living environment. Sexual harassment often occurs when one individual has actual or apparent authority over another person, such as a faculty member who can affect a student’s grades, or a supervisor who can affect terms and conditions of employment of a subordinate. But sexual harassment can occur between two individuals or any rank or status. For example, it is possible for students to sexually harass each other, a student to sexually harass a faculty member, and a subordinate employee to sexually harass the supervisor.

Sexual harassment is absolutely prohibited, whether the harassing individual is a student, employee, contractor, volunteer, or any other person who benefits from a relationship with the University.

Examples of sexual harassment include but are not limited to:

• An attempt to coerce an unwilling person into a sexual relationship;
• Unwelcome questions about sexual behavior or sexual preference;
• Unwelcome verbal conduct such as sexual innuendo, suggestive comments, jokes of a sexual nature;
• Unwelcome commentary about an individual’s body, appearance, or sexuality;
• Displaying, distributing, or posting of graphic or sexually suggestive objects, pictures, cartoons, or graffiti by any means, including but not limited to computer networks, cell phones, tablets, or any other electronic device;
• Repeatedly subjecting a person to egregious, unwelcome sexual attention;
• Suggestive, insulting, or obscene comments or gestures;
• Punishing a refusal to comply with a sexual-based request;
• Conditioning a benefit on submitting to sexual advances;
• Sexual or intimate partner violence;
• Sex-based stalking;
• Sex-based bullying.

1. Intimate Partner Violence - Physical, verbal, emotional, financial, or psychological abuse (e.g., threats of violence, intimidation) committed by a person who is or has been in a relationship or a romantic or intimate nature with the victim. The existence of such a relationship will be determined based on consideration of the length of the relationship, the type of relationship, and the frequency of interaction between the persons involved in the relationship.

2. Stalking- A course of conduct directed at a specific person that would cause a reasonable person to fear for his or her safety or the safety of others or suffer substantial emotional distress.

Understanding Consent

1. Consent is an essential aspect of any sexual activity. Consent is clear, knowing, and voluntary. Consent is active, not passive. Silence, in and of itself, cannot be interpreted as consent. Consent can be given verbally or non-verbally, as long as those words or actions create mutually understandable, clear permission regarding willingness to engage in (and the conditions of) sexual activity. Consent to one form of sexual activity does not imply consent to future sexual acts. Consent can be revoked at any time during sexual interaction. Consent cannot be obtained through (a) force or (b) coercion. A person who is (c) incapacitated cannot give consent. In Alabama, the legal age of consent is usually 16 years of age.

   • Force - The use of physical violence and/or imposing on someone physically to gain sexual access. Force also includes threats, intimidation (implied threats), and coercion to overcome resistance or produce consent (e.g., Have sex with me or I’ll hit you; Have sex with me or I’ll post compromising photos of you). Note: There is no requirement that an individual resist the sexual advance or request, but resistance is a clear demonstration of non-consent. Sexual activity that is forced is inherently non-consensual, but non-consensual sexual activity does not require force.

   • Coercion - Exerting unreasonable pressure for sexual activity. Coercive behavior differs from seductive behavior based on the type of pressure someone uses to get consent from another. When someone makes clear that he or she does not want to have sex, that they want to stop, or that they do not want to go beyond a certain point of sexual interaction continued pressure can be coercive.

   • Incapacitation- A person is incapacitated when someone cannot make rational, reasonable decisions because they lack the capacity to give knowing consent (e.g., to understand the “who, what, when, where, why, or how” of their sexual interaction). Engaging in sexual activity with someone who is known (or one should have known) to be mentally or physically incapacitated due to mental disability, involuntary physical restraint, alcohol or drugs, unconsciousness, sleep, or blackout constitutes a violation of this policy.

Related Behaviors Representing Violations of the Sexual Misconduct Policy

1. Attempted Sexual Misconduct - An attempt to commit an act of sexual misconduct is considered a violation of the sexual misconduct policy.

2. Aiding Sexual Misconduct - Providing aid to someone attempting to or engaging in an act of sexual misconduct is considered a violation of the sexual misconduct policy.

3. Retaliation - Taking an action against a person who has opposed sexual misconduct, reported sexual misconduct, or participated in an investigation concerning sexual misconduct. Retaliation can include physical violence, threats, intimidation or coercion; adverse employment or educational actions (such as demotion, discharge, giving an unwarranted bad grade); or increasing or intensifying a pattern of sexual misconduct. An act of retaliation toward any person who has opposed, reported, or participated in an investigation of sexual misconduct is prohibited and will be subject to disciplinary action, up to and including immediate expulsion or discharge.

4. Malicious Reporting - Submitting a false report of sexual misconduct with the intent of causing emotional, psychological, educational, or other harm to another person. A Board finding of “Not in Violation” regarding the sexual misconduct policy is not sufficient evidence to demonstrate that a report was malicious or that a violation did not occur. A finding of this nature simply indicates the Board felt there was not enough evidence to find a person in violation.

Approved by the Board of Trustees, April 28, 1992.
Revised and approved by the Board of Trustees, April, 2006.
Approved by the Board of Trustees, February 16, 2011.
Revised and approved by the Board of Trustees, April 29, 2016.

Procedure Statement:

Overview of Reporting and Support Resources

1. Filing an Official Report of Sexual Misconduct

      The following list provides an overview of the primary resources authorized to receive and investigate official reports of sexual misconduct. A more comprehensive overview of the reporting process is detailed later in the policy.

        Any of the individuals identified above can assist an individual in filing a report; however, in situations where there is an imminent threat of bodily harm, please contact UM’s Security (251-510-4273) or 911 immediately for assistance.   Campus Security can also assist with filing a police report with local authorities. If the student, faculty, guest, or staff prefers, he or she may contact the Prichard Police Department (251-452-7900) directly to file a report.

        All employees, other than those explicitly listed as Confidential Reporters, must relay any information they receive regarding sexual harassment, assault, or misconduct to the Title IX Coordinator immediately.  This is to minimize confusion on the part of the parties involved as well as to limit the potential social and community damage. 

   2. Additional Campus Resources
       Any other employee of the University not listed above may also serve as a resource for students or fellow employees. For example, students may wish to speak with a faculty advisor or coach whom they believe will provide meaningful support.
       However, all employees other than those listed as a Confidential Support Resource must relay the information they receive regarding possible sexual misconduct to the appropriate official designated in Section 1. 

Reporting: When a Student is Subjected to Sexual Misconduct

Any person may make an official report that a student has been subjected to sexual misconduct. A report may be made by the student who believes that she or he is the target or victim of sexual misconduct, or by a person who witnesses or hears about an incident of sexual misconduct toward a student. A reporting person may file a report with one of the designated officials listed in Section 1. A report may initially be filed by sending an email, calling, or coming to the appropriate office to see designated University personnel. An official report will likely involve both a meeting with University personnel, as well as a written statement by the reporting person and the suspected target or victim.

1. Mandatory Reporters -UM employees are considered “responsible employees,” and have a duty and a responsibility to act when notified of an alleged incident of sexual misconduct by relaying that information to one of the designated officials listed in Section 1. Reports of sexual misconduct will be handled with discretion, and the information reported will be shared only with those necessary, including investigators and witnesses, as well as the accused student (“respondent”) if a full investigation is initiated.

2. Confidentiality - An investigation, hearing, appeal, and reconsideration of any sexual misconduct violation in which the target or victim of misconduct is a student shall remain confidential. Those defined herein as within the bounds of confidentiality may not divulge anything that is said or done throughout the conduct process. Not all parties within the bounds of confidentiality are informed of every sexual misconduct matter; however, those bound by confidentiality include Discipline Committee members, Campus Security, Advisors, the Vice President for Student Affairs, the Vice President for Academic Affairs, the Director of Human Resources, and the President, and when appropriate or necessary, legal counsel for the University. Should anyone outside the bounds of confidentiality receive information which is considered to be confidential, he or she will automatically be bound by confidentiality. In addition, the target or victim of misconduct or respondent may include with the bounds of confidentiality his or her parents, faculty, staff, minister or spiritual advisor, personal or legal counsel. Should anyone within the bounds of confidentiality violate the requirement of confidentiality, the Vice President for Student Affairs may elect to pursue charges for failing to comply with directives regarding confidentiality. The University will respect the request of a student not to disclose his or her identity to the extent possible while still complying with its obligations to protect the University community as a whole against sexual misconduct and discrimination.

3. Confidential Reporters - If a student would like to speak with someone at the University confidentially when no further reporting of the incident will necessarily occur, he or she may speak with the Campus Counselor in Student Success 251.442.2639 or the Campus Pastor in Campus Ministries 251.442.2221. 

4. Limitations of University Authority: The University will not investigate or adjudicate alleged student conduct that occurs off campus when the claimant is not a UM student, employee, or other member of the UM community (such as a contractor or volunteer). If the University learns of such conduct, UM may report allegations of such conduct to law enforcement authorities or other educational institutions. In addition, UM may be limited in its ability to take action against a suspected individual who is not a student or employee. However, the University will support the claimant with its own resources (including removal and banning of suspected individuals), as well as refer victims to entities beyond campus for further support and adjudication regarding the incident.

5. Interim Measures - In order to minimize disruption to the claimant’s educational experience, interim measures may be put in place. An official report does not have to be made for interim measures to be initiated. The University will make necessary changes to the academic, living, transportation, and working situations of any claimant if requested and reasonably available, whether or not they choose to make an official report to campus officials or local law enforcement.
   
   Interim measures include, but are not limited to:

   • Access to Counseling Services and assistance in setting up initial appointments
   • No contact directives
   • Change in class schedule, including the ability to drop a course without penalty or to transfer sections
   • Rescheduling of exams or assignments
   • Providing alternative course completion options
   • Change in work schedule or job assignment
   • Housing reassignment
   • Assistance from University support staff in completing housing relocation
   • Limiting respondent’s access to certain UM facilities or activities pending investigation and/or hearing outcome
   • Interim suspension for the respondent

6. Safe Haven - Students who seek assistance as a result of experiencing sexual misconduct are not subject to sanction by a University authority for being in violation of UM policy related to alcohol, illegal drugs, or other policies at the time of the alleged sexual misconduct.

Remedial Procedures When a Student is Accused of Sexual Misconduct: Investigation, Conduct Meetings or Hearings, and Related Matters

1. Time Frame - Once an initial complaint regarding sexual misconduct has been received by University officials, the Title IX Coordinator will move forward with investigating and resolving the matter as promptly as reasonably possible. The circumstances of the alleged incident(s) will determine the timeframe within which all individuals involved, including all relevant witnesses, can be contacted and meetings held. Generally, the investigative phase can be expected to be completed within two weeks to one month from the initial report of the incident, exclusive of any significant breaks in the academic calendar. In addition, coordinating all individuals necessary for participation in hearings may require an extended timeframe. However, hearings, deliberations, and decisions will typically be completed within two weeks to one month of the conclusion of the investigative phase and charges being determined, dependent upon the timing within the academic calendar. Appeals will usually require one week to one month for a final decision, depending on whether the matter is referred to a committee and the timing within the academic calendar.

2. Investigation Procedures - Once a report has been made, the Title IX Coordinator will conduct a preliminary investigation (e.g. reviewing any Campus Police reports, meeting with the claimant, etc.) to determine whether the information provided indicates reasonable cause of a sexual misconduct policy violation. If reasonable cause exists, the Title IX Coordinator will conduct a full investigation using information from the preliminary investigation, obtaining a statement from the respondent, and interviewing relevant witnesses. When the investigation is complete, the Title IX Coordinator will refer the matter to the Vice President Student Affairs and/or the Discipline Committee if both the person believed to have been the target or victim of misconduct and the respondent agree to that option. In matters that do not involve sexual or intimate partner violence, informal resolution may be explored as well. The person believed to be the target or victim of sexual misconduct may choose at any time not to participate in the investigation or disciplinary process. If the Title IX Coordinator believes there is sufficient evidence to form a belief that sexual misconduct occurred, and that action is necessary to protect any member of the University community from possible additional sexual misconduct, the Title IX Coordinator may proceed with the investigation or hearing process.
   Because the University’s obligation to protect its community members from sexual misconduct exists independently of the criminal justice system, the investigatory and hearing procedures (if applicable) will continue notwithstanding any related criminal proceedings. The University may briefly delay its response if necessary to avoid interference with a law enforcement investigation.

3. Advisor - The claimant and respondent may request a trained Title IX advisor once a complaint enters the investigation phase (though one can be requested earlier).  Advisors are appointed by the Title IX Coordinator and provide support and guidance through the investigation and hearing process.

4. Standard of Evidence - When determining if a violation of the sexual misconduct policy has occurred, the standard of evidence to be used by any conduct authority is preponderance of evidence. Preponderance of evidence indicates that a violation is more likely than not to have occurred.

5. Administrative Conduct Meeting - The Title IX Coordinator will render a decision as to whether the respondent violated the sexual misconduct policy and assess sanctions if required. If both the claimant and the respondent accept the findings/sanctions of the Title IX Coordinator, the matter will be closed. If not, the matter will be referred to the Vice President for Student Affairs and/or the Discipline Committee.

6. Sexual Misconduct Hearing Board - The Title IX Coordinator may refer an investigation to the Sexual Misconduct Hearing Board (“the Board”) comprised of faculty, staff, and students from a pool of trained Board members. The Board is a three- or five-member panel that consists of a minimum of one student, one staff member, and one faculty member. When a five-member panel is called, a minimum of two students should serve on the board. The Board will hear the results of the Dean of Students’ investigation along with the testimony from relevant witnesses including the claimant and respondent, and review any other appropriate materials. They will reach decisions regarding violations and sanctions as appropriate. Details regarding the procedures of the Board are outlined below.

Sexual Misconduct Hearing Board Procedures

The procedure for a hearing will be as follows:

1. The Vice President for Student Affairs serves as convener and chair. The chair participates in the hearing but does not vote on the hearing outcomes.
2. A three or five member panel is selected from the Sexual Misconduct Hearing Board pool. The Board will consist of a minimum of one student, one staff member, and one faculty member. When a five member panel is called, a minimum of two students should serve on the board.
3. The Title IX Coordinator will serve as the presenter. The presenter presents information gathered during the investigation, but does not recommend sanctions.
4. Due to the sensitive nature of these hearings, the claimant or target of sexual misconduct and respondent may be kept separate throughout the hearing, appearing before the Board at designated times but able to hear all statements made within the hearing.
5. No witness, other than the respondent or claimant or target of sexual misconduct, if he/she chooses to testify, will be allowed to hear the testimony of other witnesses.
6. Before testifying, each student witness will be reminded that their statements are bound by the Honor Code, and employee witnesses will be reminded that their testimony is expected to be truthful under penalty of termination of employment.
7. The Board will call witnesses, consider relevant information, and question the respondent and claimant until it has exhausted every reasonable method of ascertaining the facts.
8. The Board will not consider the respondent’s past findings of violations of the Honor Code or Code of Student Conduct in determining whether the respondent has violated Code of Student Conduct or Sexual Misconduct Policies. Such evidence may be considered in determining sanctions.
9. An attorney may be present during the hearing. The attorney may speak to the person represented by the attorney, but may not address directly anyone else involved in the hearing other than the Chair. Any comments or questions an attorney has should be directed to the Chair of the Board in a private conversation.
10. The Board must act with complete impartiality. A Board member may be excused from a case in which personal involvement may constitute a conflict of interest. Additionally, Board composition will be shared with the reporting party and respondent at least 72 hours in advance of the hearing. Either party may request a member of the Board be removed.
11. The respondent is considered not to have violated any policy throughout the hearing until there is a finding that a violation has occurred. The standard of proof is a preponderance of evidence that a violation occurred. The finding must be supported by a majority vote of the Board.
12. As the conduct authority for issues of sexual misconduct, the Board has the authority to issue sanctions according to the guidelines outlined in the Student Handbook.

Rights of the Claimant and Respondent

The claimant and the respondent have the following rights:

1. The claimant and respondent will be notified in writing of a hearing at least 72 hours prior to the hearing. This time period may be shortened upon the agreement of both parties and the Board (“Chair”).
2. The claimant and respondent may select any willing student, faculty member, or staff member of the University of Mobile to serve as his or her advisor. Additionally, upon request, an advisor may be appointed from the Sexual Misconduct Hearing Board pool.
3. The claimant and respondent are not required to appear at the hearing. If either person fails to attend, the hearing will proceed and evidence presented as if both parties were present.
4. The claimant and respondent have the right to be present throughout the hearing except during the Board’s deliberations. Presence may be limited to hearing testimony remotely through telephone or similar aid of technology.
5. The claimant’s sexual history will not be discussed during the hearing unless it relates to the respondent and is determined by the Chair to be highly relevant to the alleged misconduct.
6. The claimant and respondent may call relevant witnesses to speak on his or her behalf. Requests should be made to the Chair in writing so that notice can be given for any witness requested to appear.
7. The claimant and respondent may address the Board during his or her appearance before the Board.
8. The claimant and respondent may hear the statements of all witnesses called and question them. To avoid an adversarial dynamic, the claimant and respondent may only directly question those witnesses called on his or her behalf. For all other witnesses, questions may be submitted to the Chair prior to and during the hearing. Those questions will be reviewed for relevancy by the Board, amended as deemed appropriate, and asked by the Chair.
9. The claimant and respondent may each call one or two character witnesses to speak upon his or her behalf.
10. In cases that involved multiple respondents, the Board will arrive at an independent decision for each respondent.
11. The claimant and respondent will be notified of the hearing outcome.
12. The claimant and respondent may appeal the decision of the Board to the President in accordance with the Appeal section outlined below.
13. Both the claimant and respondent will be notified in writing of the potential charges; date and time of hearing proceedings; hearing board composition; the outcomes and/or any changes to the outcomes (e.g., hearing decision, hearing sanctions, interim measures); and any subsequent appeal.

Appeal

1. A respondent or claimant may appeal the finding of the Board in writing to the President of the University within five class days of the decision or before the last day of the term, whichever comes first. The President may review the case personally or appoint a committee to review the case.
2. An appeal is limited to a review of the full report of the Board, including the hearing transcript, for the purpose of determining whether it acted in accordance with procedural and substantive fairness. An appeal on the basis of substantive fairness may not contest the factual findings of the Board but is limited on the basis of the fundamental fairness of the penalty or the application of the standards of the Sexual Misconduct Policy.
3. An appeal in which the finding of the Board is reversed may be remanded to the Board for rehearing with a written opinion or directive of the President.
4. An appeal by the respondent may not result in a more severe penalty for the respondent; however, an appeal by the claimant may result in a more severe penalty for the respondent. In both circumstances, reversal of the finding and/or modification of the sanction may occur without rehearing by the Board.

Remedial Procedures When an Employee is Accused of Sexual Misconduct: Employee Sexual Hearing Board Procedures

The Director of Human Resources will receive and process all reports of sexual misconduct directed toward an employee. In all cases, except when the person suspected of engaging in misconduct is a student, the Director will assess each such situation by holding fact finding conferences and obtaining statements from employees subsequent to receiving the initial report of alleged misconduct.

The Director of Human Resources will report findings to the Vice President for Academic Affairs (if the accused is a faculty member) or to the appropriate Vice President (if the accused is not a faculty member) and make a recommendation concerning further action and disposition of the matter.

After reviewing all the evidence, the Vice President for Academic Affairs or the appropriate Vice President, in consultation with the Director of Human Resources, will make a determination whether reasonable grounds exist to believe that sexual misconduct has occurred. If such grounds are found to exist, the Vice President for Academic Affairs or appropriate Vice President will take all appropriate action to eliminate such conduct and impose appropriate discipline. In any situation in which the Vice President for Academic Affairs or appropriate Vice President is accused of violating this policy, the President of the University of Mobile will fulfill that role. In any situation in which the President of the University is accused of violating this policy, the Director of Human Resources, in consultation with the Chairperson of the Board of Trustees will fulfill that role.

If either the employee accused of engaging in sexual misconduct or the person who is believed to have been the target or subject of sexual misconduct is dissatisfied with the action taken by the Vice President for Academic Affairs, the person may appeal the decision to a Sexual Misconduct Hearing Board. If the accused person is a faculty member, the Board will consist of a three faculty member panel, selected by the Vice President for Academic Affairs from a pool of trained Board members who have been appointed by the Chair of the Faculty Advisory Committee. If the accused person is a staff member, the Board will consist of three staff members from a pool of trained Board members appointed by the Director of Human Resources

If either the employee accused of engaging in sexual misconduct or the person who is believed to have been the target or subject of sexual misconduct is dissatisfied with the action taken by the Sexual Misconduct Hearing Board, the person may appeal the decision to the President in writing within 21 days after the Board’s determination is communicated to the person. The respondent will have 21 days to respond in writing to the appeal, and the President will make the final determination based upon the record before the Board and the written submissions of the accused and the person who is believed to have been the target or subject of sexual misconduct.

Because the University’s obligation to protect its community members from sexual misconduct exists independently of the criminal justice system, the investigatory and hearing procedures (if applicable) will continue notwithstanding any related criminal proceedings. The University may briefly delay its response if necessary to avoid interference with a law enforcement investigation.

Advisor - The claimant and respondent may be assisted throughout the process by advisors. The advisor may provide support and guidance through the investigation and hearing process. The advisor should be a member of the UM community, although exceptions may be granted by the Vice President for Academic Affairs or appropriate Vice President (e.g., a Crisis Center staff member or volunteer). Additionally, upon request, an advisor can be appointed from the Sexual Misconduct Hearing Board pool.

Employee Sexual Misconduct Hearing Board Procedures

In a proceeding before the Sexual Misconduct Hearing Board, the following procedures will apply:

1. The Director of Human Resources serves as convener. The senior member of the panel will serve as chair.
2. A three-member panel of faculty or staff members is selected from the Board pool.
3. The Director of Human Resources or his or her designee will serve as the presenter. The presenter presents the information gathered during the investigation.
4. Due to the sensitive nature of these hearings, the claimant and respondent may be kept separate throughout the hearing, appearing before the Board at designated times but able to hear all statements within the hearing.
5. No witness, other than the claimant or respondent if either chooses to testify, will be allowed to hear the testimony of other witnesses.
6. Before testifying, each employee witness will be reminded that his or her testimony is expected to be truthful under penalty of termination of employment, or if the witness is a student, subject to the Honor Code.
7. The Board will call witnesses, consider relevant information, and question the respondent and claimant until it has exhausted every reasonable method of ascertaining the facts.
8. An attorney may be present during the hearing. The attorney may speak to the person represented by the attorney, but may not address directly anyone else involved in the hearing other than the Chair. Any comments or questions an attorney has should be directed to the Chair of the Board in a private conversation.
9. The Board must act with complete impartiality. A Board member may be excused from a case in which personal involvement may constitute a conflict of interest. Additionally, Board composition will be shared with the claimant and respondent at least 72 hours in advance of the hearing. Either party may request a member of the Board be removed.
10. The respondent is considered not to have violated any policy throughout the hearing until there is a finding that a violation has occurred. The standard of proof is a preponderance of evidence that a violation occurred. The finding must be supported by a majority vote of the Board.

Rights of the Claimant and Respondent

The reporting party and respondent will be afforded the following rights:

1. The claimant and respondent will be notified in writing of a hearing at least 72 hours prior to the hearing. This time period may be shortened upon the concurrence of both parties and the Chair.
2. The claimant and respondent are not required to appear at the hearing. If either person fails to attend, the hearing will proceed and evidence presented as if both parties were present.
3. The claimant and respondent have the right to be present throughout the hearing except during the Board’s deliberations. Presence may be limited to hearing testimony remotely through telephone or similar aid of technology.
4. The claimant’s sexual history will not be discussed during the hearing unless it relates to the respondent and is determined by the Chair to be highly relevant to the alleged misconduct.
5. The claimant and respondent may select any willing student, faculty member, or staff member of the University of Mobile to serve as his or her advisor. Additionally, upon request, an advisor may be appointed from the Sexual Misconduct Hearing Board pool.
6. The claimant and respondent may call relevant witnesses to speak on his or her behalf. Requests should be made to the Chair in writing so that notice can be given for any witness required to appear.
7. The claimant and respondent may address and question the Board during his or her appearance before the Board.
8. The claimant and respondent may hear the statements of all witnesses called and question them. To avoid an adversarial dynamic, the claimant and respondent may only directly question those witnesses called on his or her behalf. For all other witnesses, questions may be submitted to the Chair prior to and during the hearing. Those questions will be reviewed for relevancy by the Board, amended as deemed appropriate, and asked by the Chair.
9. The claimant and respondent may call one or two character witnesses to speak upon his or her behalf.
10. In cases that involved multiple respondents, the Board will arrive at an independent decision for each respondent.
11. Both the claimant and respondent will be notified in writing of the potential charges; date and time of hearing proceedings; hearing board composition; the outcomes and/or any changes to the outcomes (e.g., hearing decision, disciplinary action, interim measures); and any subsequent appeal.

Sexual Misconduct Hearing Board

As noted in the policy above, the Sexual Misconduct Hearing Board will often hear cases regarding alleged violations of this policy. The Board is comprised of the following members, selected and appointed as outlined below:

• Students: Five or more returning members from the previous year’s Honor Council are selected by the Title IX Coordinator in consultation with the Dean of Students.
• Faculty: Five or more faculty members will be appointed by the Chair of the Faculty Council Committee or Disciplinary Committee in consultation with the Vice President for Academic Affairs, the Title IX Coordinator, and the Director of Human Resources.
• Staff: Five or more staff members from across the various administrative departments of the University will be appointed by the Director of Human Resources in consultation with the Title IX Coordinator.

Each year, new members of the Board will undergo training in the various tenets of the Sexual Misconduct Policy and procedures employed to investigate and hear allegations regarding possible violations. In addition, continuing members of the Board will attend review sessions to ensure they remain aware of any changes to the Policy and are prepared to serve when called upon. Emphasis will be placed upon protection of confidentiality, appropriate and relevant questioning, effective deliberation, reaching conclusions, and other vital topics in all training and review sessions for the Board.

• Disciplinary Sanctions

A conclusion that sexual harassment has occurred shall subject the offender to appropriate disciplinary action and may result in suspension, discharge, expulsion or dismissal. Sanctions imposed will be determined on the basis of the facts of each case and the extent of harm to the University’s interests.

2.18.6.1 Complaint Processing Policy

Policy Statement:

All University employees-including but not limited to deans, full-time and part-time faculty, administrative staff, academic and non-academic staff, and coaches-must forward any complaints of discrimination to the University’s Title IX Coordinator, regardless of where the complaint is initially filed.

Complaints of discrimination, including those based on race, disability, age, or gender, must be investigated regardless of whether the complainant or other involved parties leave the University, disengage from a related activity, or commit to behavioral changes.

Procedure Statement:

Steps to be followed as they apply to the specific complaint:

1. The Title IX Coordinator forwards the complaint to the appropriate Vice President (for example: Academic Affairs for those involving students, faculty/academic staff in the teaching and learning environment; Business and Financial Affairs for those involving non-academic staff in the employment setting).**
2. The Vice President identifies the involved parties and solicits a written statement from the complainant if the complaint has not been submitted in written form (for example, Student Appeal form or online Campus Incident Reporting form) as well as statements from the other involved parties.
3. The Vice President establishes a preliminary timeline for the investigation using reasonable timeframes and communicates the timeline to the appropriate/involved parties. He or she updates the timeline as the investigation progresses and communicates the revised timeline in writing to the appropriate parties.
4. Vice President and/or designee(s) if appropriate, conduct an investigation of the complaint that includes the following:
   • Reviewing the complainant’s statement and clarifying if necessary
   • Interviewing involved parties
   • Interviewing witnesses
   • Compiling statements and clarifying if necessary
   • Obtaining and reviewing relevant documentation
   • Reviewing UM policies and published procedures to identify those applicable to the investigation
   • Finalizing findings
5. The Vice President communicates the findings to the appropriate parties, takes any indicated action, and arranges for any related follow-up monitoring or program/published procedure changes.

*In cases in which the Title IX Coordinator is involved, complaints are to be forwarded to the University’s Human Resource Director who then forwards them to the appropriate Vice President.

**In cases in which the particular Vice President is involved, complaints are to be forwarded to the President’s Office, where it is determined who should conduct the investigation.

Reviewed and approved by Senior Leadership Team, October 29, 2024

2.18.7 Drug-Free Environment

Policy Statement:

It is the policy of the University of Mobile to provide a campus environment free of alcoholic beverages and other controlled substances, and to promote a safe and efficient educational and work environment.

Approved by the Board of Trustees, April 28, 1992.
Revised and approved by the Board of Trustees, 2006.
Approved by the Board of Trustees, February 16, 2011.
Approved by the Board of Trustees, April 29, 2016
Reviewed by the Board of Trustees, March 17, 2023.

2.18.7.1 Alcohol and Illegal Drugs

Policy Statement:

Students and employees are prohibited from using, possessing, manufacturing, distributing or selling, or making arrangements for the sale or distribution of alcohol or a controlled or illegal substance, or having alcohol or a controlled or illegal substance in his/her system at a detectable level, misusing prescription drugs, inhalants or any other mind altering or intoxicating substances on the University of Mobile campus or at University-related activities. Anyone violating these policies is subject to disciplinary action ranging from censure to expulsion for students, and from censure to dismissal for employees.

Approved by the Board of Trustees, April 28, 1992.
Amended and Approved by the Board of Trustees, April 27, 1993.
Revised and approved by the Board of Trustees, 2006.
Approved by the Board of Trustees, February 16, 2011.
Revised and approved by the Board of Trustees, April 29, 2016
Reviewed by the Board of Trustees, March 17, 2023.

Procedure Statement:

It is strongly recommended that students or employees with drug or alcohol dependency seek immediate counseling. Limited on-campus drug and alcohol counseling is available for University of Mobile students and employees upon request. The Student Success Center is available to provide referrals and assist currently enrolled students in obtaining counseling appropriate to their needs. Employees should seek advice in finding appropriate help from their supervisors.

Students who disregard the University of Mobile’s policies regarding prohibition of alcohol and illegal drugs will be disciplined when violations occur. For more details see the University of Mobile Student Handbook. Employees who disregard the University of Mobile’s policies regarding prohibition of alcohol and illegal drugs will be disciplined or discharged, depending of the offense.

2.18.8 Dress Code (Employees)

Policy Statement:

Employees’ attire affects those with whom they work and come into contact. Neatness, cleanliness, and good taste are expected of all employees. Employees are expected to wear clothing that is appropriate to a Christian institution of higher education.

Approved by the Board of Trustees, April 28, 1992.
Approved by the Board of Trustees, February 16, 2011.
Approved by the Board of Trustees, April 29, 2016
Reviewed by the Board of Trustees, March 17, 2023.

Procedure Statement:

An employee, who, in the opinion of his/her supervisor, fails to adhere to appropriate dress, may be asked to leave and return dressed appropriately. Failure to do so may result in disciplinary action.

2.18.9 Environmental Policy

Policy Statement:

It is the University of Mobile’s policy to operate its business committed to sound environmental management and with concern for the well-being of our common environment. Our goal is to ensure that business facilities and operations are in compliance with federal, state, and local environmental standards. We believe that an appropriate balance can and should be achieved between environmental goals and economic health. We intend to be a leader in responsible environmental management. This requires each University of Mobile employee to participate in and accept responsibility for achieving the following goals:

• Operation of our facilities in an environmentally sound manner.
• Safe handling of materials and wastes.
• Conservation and recycling of materials and reduction in the amount of waste generated.

The University of Mobile’s commitment to these goals includes the following specific elements:

• All University of Mobile facilities will operate in an environmentally responsible manner and in compliance with environmental laws and regulations.
• University of Mobile will make available compliance programs to inform and train employees in the performance of their duty to fulfill our environmental policies.
• Through audits and other means, University of Mobile will monitor operations to help assure that practices in our workplace conform to our policies.
• University of Mobile will make environmental responsiveness and resource conservation an integral part of business management and will support finding sound solutions to such environmental problems as may arise.

Sensible and responsible environmental management is an integral part of our operation. Each University of Mobile facility is expected to manage its activities in a manner that will achieve the goals of this Environmental Policy. Each University of Mobile employee is expected to work toward these goals and is encouraged to advise his or her supervisor promptly of any situation that may be in conflict with this Policy.

Approved by the Board to Trustees, February 16, 2011.
Approved by the Board of Trustees, April 29, 2016.
Reviewed by the Board of Trustees, March 17, 2023.

2.18.10 Hazardous Materials

Policy Statement:

Employees who use toxic, hazardous, radioactive substances, or biologically hazardous agents in their teaching, research, or other activities will maintain, use, and dispose of such substances and agents in accordance with applicable local, state, and federal laws and regulations. If employees are supervising students who prepare or use such substances and agents, they will be responsible for training the students in the proper maintenance, use, and disposal of such agents.

Approved by the Board of Trustees, October 27, 1992.
Approved by the Board of Trustees, February 16, 2011.
Approved by the Board of Trustees, April 29, 2016
Reviewed by the Board of Trustees, March 17, 2023.

2.18.11 Copyright

The University operates in compliance with the Guidelines for Fair Use as set forth by the House Committee Report, September 3, 1976, and the guidelines outlined by the American Library Association, American Libraries, 1986. For current information about copyright, consult J. L. Bedsole Library page at www.umobile.edu>academics>library or consult a J. L. Bedsole Librarian.

2.18.12 Copy Machines

Multi-function printers (MFPs) / copiers are operated through the University network utilizing PaperCut print software. A user account is required, which is assigned by the Office of Information Technology. For copy functions, users must login to the MFP using their network credentials. For print functions, users must choose “followmeonprintserver.umobile.edu” from the printer selection menu on their computer. To release and retrieve the print job, users may enter their network credentials on any MFP, or they may swipe their employee ID on the card reader of any MFP. Copy charges are calculated by the University and are reflected on budget journals.

2.18.13 Business Hours

Normal working hours for administrative and clerical employees are 7:30 a.m. to 5:30 p.m, Monday through Thursday. Specific scheduling is determined by the functions of individual offices, and extended/alternative hours may be required. For specific information on Faculty office hours see section 2.20.2.

2.18.14 Office Assignments and Use of Space/Facilities

The policy of the University is to provide employees with office or work space, furniture, and equipment needed for the performance of their jobs. The Vice President for Academic Affairs is responsible for the assignment of all office space for faculty members. Senior administrators assign appropriate office or work space for staff and administrative employees. Each faculty office is furnished with a faculty desk, chair, side chairs, and bookcases. Any additional furnishings should be requested through the Dean of the college or school.

Faculty members may personalize their office space with items that assist in the performance of their jobs. Personal furnishings must be compatible with the overall University environment.

The furnishings and equipment of the University have been purchased to support the basic educational program of the University and are intended primarily for use on campus. Such items, when needed for college-related activities, may be used off campus with the concurrence of the proper administrative officer.

2.18.15 Children in the Workplace

The University of Mobile recognizes that family is important and understands their brief and infrequent visits by children of its employees may occur for a variety of reasons.  However, the frequent, regular, or extended presence of non-University student, minor children during work hours is not allowed for the following reasons:  the potential for interruption of work, health and safety issues, and liability to the organization.  Therefore, University employees should follow the principles below regarding the presence of children in the workplace:

• Bringing children to the workplace on a recurrent basis during their school breaks, before/after school, because of daycare difficulties, or for similar reasons is not appropriate.  Employees with dependent children are expected to make regular arrangements for proper care of their children while at work.
• The workplace may not be used as an alternative for regular childcare.  When childcare arrangements break down, an employee should seek alternatives to bringing the child to the workplace.  In such cases, an employee typically uses accrued leave hours or leave without pay and cares for a child at home.
• With supervisory approval, children may be brought to the workplace by an employee for brief visits.  Children must be supervised by their parent or guardian at all times during these visits.  Approval is at the sole discretion of the supervisor.
• Circumstances in which employees may, with supervisor approval, bring children into the workplace:

            Brief visits - e.g., an employee brings his/her child to introduce to co-workers;

            Specific campus events - events at the University that are employer-sanctioned and where attendance by children is encouraged.

             In the event of an emergency with no other alternatives, not to exceed one hour.

• The presence of the child cannot disrupt the work environment or negatively affect the productivity of the employee who brought the child, other employees, or students.
• The employee’s supervisor may ask the employee to remove the child from the workplace at any time if the supervisor determines the health or safety risks are too great, that the child’s presence is disruptive, or for other reasons.
• Children are not permitted in any hazardous areas of campus.
• No child who has an illness that prevents him or her from being accepted by a regular day care provider, particularly a child with infectious disease, may be brought to the workplace under any circumstances.
• The employee who brings a child to the workplace is responsible for all aspects of the child’s behavior.  The employee is responsible for the child’s safety and is financially responsible for any damages caused by the child.
• Institutional computers and other electronic devices are University property and vital equipment, intended for use only by employees in the course and scope of assigned duties.  These computers and devices are not to be used by children whether on campus (during brief visits) or elsewhere.

Any individual with questions about this policy should contact Human Resources.

2.18.16 Inclement Weather Absences

Employees who miss work because of weather conditions when the University of Mobile remains open must take vacation leave or leave without pay for work time missed.

When the University of Mobile officially closes because of inclement weather, the resulting absence of an employee during scheduled work time is considered as leave with pay. Anyone required to work during such shutdown is not eligible for extra pay or compensatory time off.

The decision to close the University and/or cancel classes because of weather or other emergency is made by the President or his designated representative. Campus offices are notified by phone, the cancellation is announced on UM’s website, and the Office of Media Relations releases the information to the local media.

When inclement weather effects University closure, employees shall be required to make up the paid absence during closure by working a corresponding number of Fridays or parts of Fridays (or other designated fifth day of the week).

2.19 Leaves

2.19.1 Sick Leave

Policy Statement:

All 12 month full-time employees shall accumulate sick leave at the rate of eight hours for each month of service. The maximum number of sick leave hours that may be accumulated is 480. Sick leave shall be with compensation. The University reserves the right to require a certificate from the employee’s physician for absences. The University will not reimburse employees for unused sick leave in the event of voluntary or involuntary termination. All 12 month full-time employees shall be covered by this sick leave policy. Part-time employees do not accrue sick leave.

Approved by the Board of Trustees, April 28, 1992.
Amended and Approved by the Board of Trustees, April 27, 1993.
Revised and approved by the Board of Trustees, April, 2006.
Approved by the Board of Trustees, February 16, 2011.
Revised and approved by the Board of Trustees, April 29, 2016
Reviewed by the Board of Trustees, March 17, 2023.

Procedure Statement:

When an employee is unable to report for work because of an illness or injury the senior administrator of the office in which the employee works should be notified.  Sick leave should be reported on the Ellucian Self Service portal.  Any employee who is absent or expects to be absent for reasons that may qualify under Family and Medical Leave Act (FMLA) should inform the following individual designated to answer questions regarding the FMLA.

Director of Human Resources
University of Mobile

2.19.2 Family and Medical Leave Act

Policy Statement:

The University of Mobile complies with the requirements under the Family and Medical Leave Act.

1. Conditions for Family or Medical Leave need to codify the way the 12 wks are measured
   In a 12-month period, full-time employees of the University employed for at least one (1) year preceding the request for leave are permitted leave of up to 12 weeks (paid and/or unpaid) for any of the qualifying reasons listed below. The 12-month period is defined as a rolling 12-month period measured backward from the date the employee takes Family Medical Leave. (Using this method, each time an employee takes FMLA leave, the remaining entitlement would be any balance of the 12 weeks which has not been used during the immediately preceding 12 months).
   1. To care for a child within 12 months of birth, adoption, or placement of a child with the employee for care; or
   2. To care for a child, parent, or spouse who has a serious health condition;
   3. For a serious health condition that causes the employee to be unable to perform the essential elements of his or her job;
   4. Because of any qualifying exigency arising from the fact that a spouse, child, or parent is on active duty (or has been notified of an impending call or order to active duty) in the Armed Forces in support of the contingency operation.
      If both spouses are employed by UM, they are limited to a combined total of 12 weeks of FMLA leave for the birth or placement of a child or to care for a sick parent. If the leave is requested for the care of a sick child or of the other spouse, each spouse is entitled to 12 weeks leave.
2. Unpaid Family or Medical Leave
   FMLA leave is unpaid except as provided for in Section 3 (Paid Family and Medical Leave). For unpaid leave, an employee’s salary will be reduced pro rata based on each week of leave or, if leave is intermittent, based on time away from work during a work day in accordance with provisions of the Fair Labor Standards Act.
3. Paid Family or Medical Leave
   Employees must utilize accrued paid leave concurrently with FMLA leave. Once the employee exhausts accrued paid leave, FMLA leave is unpaid for the duration of the leave. Paid leave does not apply to periods when the employee would not otherwise be working. For example, in the case of a 9-month academic position where paid leave extends into the summer, the FMLA leave would be unpaid. Also, the paid leave period is not extended by the occurrence of any holidays during the period the employee is on leave.
4. Military Service Member Family Leave
   If an employee is eligible for FMLA leave and has a spouse, child, parent, or next of kin who is a “covered service member,” he or she is entitled to up to 26 workweeks of leave during a 12-month period to care for the service member. This leave is only available during a single 12-month period. A “covered service member” is a member of the Armed Forces, including a member of the National Guard or Reserves, who is undergoing medical treatment, recuperation, or therapy, is otherwise in outpatient status, or is otherwise on the temporary disability retired list, for a serious injury or illness. The term “serious injury or illness” means an injury or illness incurred by the service member in the line of duty on active duty in the Armed Forces that may render the service member medically unfit to perform the duties of the member’s office, grade, rank, or rating. The term “next of kin” means the nearest blood relative of the covered service member. During the 12-month period described in this paragraph, an employee may be entitled to a combined maximum total of 26 weeks of leave. If both spouses are employed by the University, they are limited to a combined total of 26 weeks for all leave taken under the FMLA policy.
5. Benefits during Family or Medical Leave
   1. For paid FMLA leave, all benefits, including but not limited to health care and retirement account contributions, will be maintained as long as the employee continues to pay his or her portion of the premium.
   2. For unpaid FMLA leave, all benefits, including but not limited to health care, but excluding retirement account contributions, will be maintained as long as the employee continues to pay his or her portion of the premium.
   3. Faculty using FMLA leave may choose, in consultation with the Vice President for Academic Affairs, whether the period of leave counts toward time periods required for tenure and/or promotion.
   4. FMLA leave will not be deducted from time required to qualify for a sabbatical.
6. Reduced Schedule/ Intermittent Leave
   1. Reduced schedule or intermittent leaves are subject to University approval unless medically necessary.
   2. Should a faculty member choose a reduction in course load, the appropriate reduction of other work, such as committee assignments and advising, will be determined upon mutual agreement of the faculty member and the Vice President for Academic Affairs of the University.
7. Advance Notice and Medical Certification
   1. The employee must provide 30-day advanced written notice of the need for FMLA leave except in emergency or unforeseeable situations. Failure to give a 30-day notice for a foreseeable leave may result in a 30-day delay in the leave.
   2. The employee must provide medical certification from a health care provider to support any request for leave to care for the employee’s seriously ill spouse, child, parent, or due to the employee’s own serious health condition. Medical certification forms will be provided by the University and must be returned within 15 calendar days.
   3. The employee must provide a Fitness for Duty (Return to Work statement) from a health care provider before returning to work if the leave was for the employee’s own serious health condition.

Revised and approved by the Board of Trustees, April 29, 2016
Reviewed by the Board of Trustees, March 17, 2023.

2.19.3 Maternity/Adoptive Leave

Policy Statement:

Administrative and hourly employees who are unable to work because of pregnancy or an adoption may utilize accrued, unused sick leave or vacation days for their absence from work and will be entitled to paid leave only according to the employee’s accrued, unused sick leave or vacation days as accorded to any other employee. Eligible employees may otherwise be entitled to leave in accordance with the Family and Medical Leave Act. Employees must utilize accrued paid leave concurrently with FMLA leave. Once paid leave is exhausted, the eligible employee may utilize unpaid leave for the remainder of the approved FMLA period. It is UM’s policy to fully comply with the requirements of the Family and Medical Leave Act. Eligible employees should contact the following individual designated to answer questions:

Director of Human Resources
University of Mobile

Approved by the Board of Trustees, April 28, 1992.
Amended and Approved by the Board of Trustees, April 27, 1993.
Revised and approved by the Board of Trustees, April, 2006.
Approved by the Board of Trustees, February 16, 2011.
Revised and approved by the Board of Trustees, April 29, 2016
Reviewed by the Board of Trustees, March 17, 2023.

Procedure Statement:

Maternity/adoptive leave requests will follow the same procedures as for sick leave, or for those employees eligible for FMLA leave, the requests will follow the FMLA leave procedures. (See Section 2.19.2)

2.19.4 Medical Disability

Policy Statement:

An employee who is unable to report to work because of a prolonged medical disability, and who has used all accumulated sick leave, may, in certain circumstance, be granted a period of leave without pay not to exceed six (6) months.

Approved by the Board of Trustees, April 28, 1992.
Amended and Approved by the Board of Trustees, April 27, 1993.
Revised and approved by the Board of Trustees, April, 2006.
Approved by the Board of Trustees, February 16, 2011.
Revised and approved by the Board of Trustees, April 29, 2016
Reviewed by the Board of Trustees, March 17, 2023.

Procedure Statement:

When an employee anticipates a prolonged absence due to their own or a family member’s serious health condition, the employee must notify the Human Resources Department regarding FMLA leave. If the anticipated absence will extend beyond the statutory entitlement, the employee must submit a request for medical disability leave to the Human Resources Department. The President will make the decision regarding approval of medical disability leave.

2.19.5 Vacation (Annual Leave)

Policy Statement:

All twelve-month employees of the University of Mobile shall be entitled to vacation time. Vacation shall be with pay.

Approved by the Board of Trustees, April 28, 1992.
Amended and Approved by the Board of Trustees, April 27, 1993.
Revised and approved by the Board of Trustees, April, 2006.
Revised and approved by the Board of Trustees, February 16, 2011.
Approved by the Board of Trustees, April 29, 2016
Reviewed by the Board of Trustees, March 17, 2023.

Procedure Statement:

Vacation

All twelve-month employees who are regularly scheduled to work thirty-five hours or more per week are considered full-time employees and eligible to earn leave with pay. Employees who work part time are not entitled to vacation.

The employee should request vacation leave on the Ellucian Self-Service Portal.  The employee’s supervisor will receive notification of the leave request and can login to the portal to approve or reject the request.   Vacation leave balances can be viewed on the employee’s self-service portal.

Full-time Staff Vacation

Full-time Employee Sick Leave

• Employees will be allowed to use up to the equivalent of two days (17.5 hours) sick leave for personal use. An employee must have accrued at least 43.75 hours of sick time before one personal leave day is allowed; and 87.5 hours accrued before two consecutive personal leave days will be approved.

Full-time Employee Birthday Leave

Employees will be allowed to take 8.75 hours (one day) of leave within 30 days of his or her birthday.

APPROVAL OF USE OF ACCRUED VACATION AFTER JUNE 30^TH

In order to avoid massing of employee vacations in the weeks preceding June 30, Vice Presidents may approve use of accrued vacation in July, August, and September. Vacation leave requests for the period after June 30^th through September 30^th (using accrued hours from the previous fiscal year) should be tracked and coordinated with the employee’s supervisor and not within the Ellucian Self-Service portal.

2.19.6 Bereavement

Policy Statement:

Upon the occasion of a death in an employee’s immediate family, he or she may be granted up to three days paid leave. Immediate family is defined as spouse, sibling, children, parents, grandparents, and grandchildren.

Approved by the Board of Trustees, April 28, 1992.
Approved by the Board of Trustees, February 16, 2011.
Approved by the Board of Trustees, April 29, 2016
Reviewed by the Board of Trustees, March 17, 2023.

Procedure Statement:

The senior administrator should be notified when an employee has a death in the immediate family.

2.19.7 Jury Duty

Policy Statement:

The University will comply with all applicable Federal and State laws pertaining to employee leave for service on a jury.

Approved by the Board of Trustees, April 28, 1992.
Revised and approved by the Board of Trustees, April, 2006.
Approved by the Board of Trustees, February 16, 2011.
Approved by the Board of Trustees, April 29, 2016
Reviewed by the Board of Trustees, March 17, 2023.

Procedure Statement:

When an employee receives a jury summons, the senior administrator of the office should be informed. Jury duty leave should be reported on the time sheet of an hourly paid employee or on the vacation and sick leave report of a salaried employee.

2.19.8 Voting

Policy Statement:

The University of Mobile will provide reasonable opportunity for employees to vote in local, state, and federal elections. Permission to be absent from work to vote must be received from the employee’s supervisor in advance. The University of Mobile does not compensate employees for time away from work for voting.

Approved by the Board of Trustees, April 28, 1992.
Approved by the Board of Trustees, February 16, 2011.
Approved by the Board of Trustees, April 29, 2016
Reviewed by the Board of Trustees, March 17, 2023.

2.19.9 Military Duty

Policy Statement:

The University of Mobile complies with U.S. and Alabama statutes relating to military duty for U.S. citizens.

Approved by the Board of Trustees, April 28, 1992.
Amended and Approved by the Board of Trustees, April 27, 1993.
Approved by the Board of Trustees, February 16, 2011.
Revised and approved by the Board of Trustees, April 29, 2016
Reviewed by the Board of Trustees, March 17, 2023.

Procedure Statement:

The University complies with the Uniformed Services Employment and Reemployment Rights Act of 1994 (USERRA), 38 U.S.C. § 4301 et seq. This Act grants certain rights to reemployment to any employee who leaves employment to be inducted into the Armed Forces of the United States. It is also the policy of the University of Mobile to grant requests for leaves of absence necessitated by membership in any branch of the United States Armed Forces Reserves or the National Guard. If an employee is a member of any Reserve or National Guard unit, or becomes such a member, he or she should immediately notify his or her superior. In order to obtain a leave of absence to fulfill a Reserve or National Guard obligation, employees are required to request a leave of absence and give the University of Mobile reasonable notification of any pending Reserve or National Guard obligation. Employees should inform their superiors immediately when they learn that they have or may have a Reserve or National Guard obligation. Such notification shall include the date of commencement of the obligation and the duration of the obligation. (If the duration of the leave is uncertain, an estimate is required.)

2.19.10 Faculty Leaves of Absence

Policy Statement:

Under special circumstances, a full-time faculty member may be granted an unpaid leave of absence for a defined period of time. Fringe benefits will not continue in such cases unless specifically approved in writing by the President.

Approved by the Board of Trustees, April 28, 1992.
Approved by the Board of Trustees, February 16, 2011.
Approved by the Board of Trustees, April 29, 2016
Reviewed by the Board of Trustees, March 17, 2023.

Procedure Statement:

1. Requests for leave of absence may be considered when it is clearly the intention of the applicant to return to the University at the termination of the leave period.
2. A faculty member becomes eligible for a leave of absence after completing a minimum of two years of faculty status.
3. A request for leave of absence should be addressed to the Vice President for Academic Affairs and should be endorsed by the dean of the college or school.
4. A faculty member may be granted conditional leave of absence for continuation of studies.
5. A faculty member may request a leave of absence of up to one year for reasons of health, research, travel, public service, or other purpose that would enhance the value of the individual to the institution.
6. Leaves of absence may be extended for one additional year. Application for the extension should be made prior to February 15 of the academic year prior to the year for which the extension is requested.
7. Any fringe benefits during a leave of absence must be approved in writing by the Director of Human Resources and the President.

2.19.11 Sabbatical Leave

Policy Statement:

Sabbatical leaves are granted for the purpose of study, research, or creative activity to increase the professional effectiveness of a faculty member and contribute to the individual’s overall value to the University. The period of leave will be considered as continuous service on the faculty member’s employment record. Sabbatical leaves may not be granted in cases where the absence of the candidate will seriously impair the effectiveness of the overall academic program of the University.

Approved by the Board of Trustees, April 28, 1992.
Revised and approved by the Board of Trustees, April, 2006.
Approved by the Board of Trustees, February 16, 2011.
Approved by the Board of Trustees, April 29, 2016
Reviewed by the Board of Trustees, March 17, 2023.

Procedure Statement:

The faculty member must submit an application and proposal to the Dean no later than December 1 in the academic year prior to the year in which the leave is requested. The Dean then presents the application and proposal to the Vice President for Academic Affairs along with a recommendation and a plan for absorbing the teaching load of the individual on leave. The Vice President for Academic Affairs presents the documents to the Academic Affairs Committee for review and recommendations. Then, the Vice President for Academic Affairs presents the documents and a recommendation to the President. Final approval of sabbatical leaves is granted by the President. The candidate applying for a sabbatical will be notified by the Vice President for Academic Affairs of the decision regarding the application by February 15 of the academic year prior to the academic year in which the leave is requested.

If granted, the leave may be for one academic period at full salary or for one academic year at half salary. The University shall continue full fringe benefits in either case. No faculty member on sabbatical shall accept salary or remuneration in addition to that granted by the institution without prior approval of the Vice President for Academic Affairs.

2.20 Faculty Responsibilities

Policy Statement:

The primary responsibilities of full-time faculty members are to teach and advise students. Additional responsibilities may be assigned by the Vice President for Academic Affairs, Dean, and the Department Chair.

Approved by the Board of Trustees, April 28, 1992.
Revised and approved by the Board of Trustees, April, 2006.
Approved by the Board of Trustees, February 16, 2011.
Approved by the Board of Trustees, April 29, 2016
Reviewed by the Board of Trustees, March 17, 2023.

Procedure Statement:

Faculty members are directly responsible for the content, quality, and effectiveness of the instructional program in areas of their assigned teaching responsibility. Faculty responsibilities for curriculum responsibilities are further explained in 3.5.10, 3.5.12, and 3.5.13. Additionally, faculty members are expected to reflect the mission of the University and to serve as mentors and models to students.

The part-time faculty members are directly responsible for the content, quality, and effectiveness of the instructional program in areas of assigned teaching responsibility. The part-time faculty member:

• reflects the mission of the University of Mobile and serves as a mentor/model to students;
• teaches classes as assigned by the Department Chair, Dean of the college/school and approved by the Vice President for Academic Affairs;
• provides opportunities for student consultation and advisement;
• holds class regularly and promptly; conducts class for the full scheduled class period in the assigned location;
• notifies Department Chair and/or the Dean of the college/school when absence is needed and files appropriate forms;
• presents all recommendations involving work through the Dean or Department Chair to include one syllabi for each course taught, a copy of the final examination for each course taught, and submitting textbook orders as requested; and
• submitting final grades on Canvas to the Registrar’s Office.

Clarification of policies and questions concerning the assignment or the educational programs should be directed to the Department Chair.

2.20.1 Teaching Responsibilities

The primary responsibilities of full-time faculty members are to teach and advise students. The President and/or the Vice President for Academic Affairs may assign additional responsibilities.

The normal teaching load at the University is twelve semester hours per academic period.* Faculty members are expected to meet classes for the full scheduled time unless prior arrangements have been approved. When an absence is necessary, the Dean should be notified and the appropriate form filed (see Employee Handbook Appendix G: Faculty Personal Activity Form  and Employee Handbook Appendix H: Faculty Professional Form  ; see section 2.20.2).

Faculty members are expected to post and keep office hours each academic period.

Faculty members are assigned to serve on one or more committees per year. Serving as advisor to a student organization may substitute for committee assignment.

Additional faculty responsibilities include:

1. attending all scheduled faculty meetings;
2. reporting for duty after summer vacation in time for faculty workshop;
3. remaining on duty after any University session until all records are complete and submitted to the proper offices;
4. submitting attendance records and grades as required by the Registrar;
5. attending all department and college or school meetings unless absence is approved by the respective Dean;
6. presenting all recommendations involving teaching assignment through the Dean to the appropriate administrative offices;
7. submitting syllabi to the Dean of the respective college or school for all courses taught;
8. submitting textbook orders;
9. recommending library acquisitions through the Dean;
10. participating in recruitment of students;
11. assisting in the registration and orientation of students during Fall, Spring, and Summer terms, and at early registration;
12. participating in commencement exercises in proper academic regalia;
13. promoting area clubs, organizations, societies, and activities;
14. supporting student organizations and activities;
15. attending and supporting University functions; and
16. other responsibilities as defined by the Dean and/or Vice President for Academic Affairs.

*Revised May 23, 2023 to reflect a reduction in the normal faculty teaching load from 15 semester hours per academic period to 12 semester hours per academic period.

2.20.1a Program Coordination

Academic programs offered at the University of Mobile are coordinated by academically qualified full-time faculty members who perform duties in accordance with following Program Coordinator description:

Program Coordinators are qualified in fields appropriate to their programs’ curricular content and degree level, and are responsible for:

• curriculum development of the assigned program;
• oversight of the program’s content, assuring that it:
  • contains essential curricular components,
  • incorporates appropriate content and pedagogy, and
  • maintains discipline currency
• regular review of the program’s curriculum to ensure effectiveness;
• regular review of student achievement related to the program;
• [In the case of programs designed to meet educational requirements for a specific professional license or certification that is required for employment in an occupation, or advertised as meeting such requirements] management of both general and direct disclosure regarding whether the program meets the licensure requirements for Alabama and all other states.

In the case of interdisciplinary programs, program coordination responsibilities should be conducted by representative faculty with appropriate expertise.

2.20.2 Office Hours

Office hours should be chosen for convenience of student visits, and must be posted. Faculty will be available for student conferences at other times by appointment. The purpose of these hours is to counsel students and provide academic advising. Normally faculty members are required to keep a minimum of ten office hours weekly in addition to time spent teaching. It should be noted that additional hours are required during times of scheduled advising sessions and registration.

2.20.3 Advisement of Students

Policy Statement:

Academic advisement/counseling is provided for students enrolled at the University of Mobile.

Approved by the Board of Trustees, April 28, 1992.
Revised and approved by the Board of Trustees, April, 2006.
Approved by the Board of Trustees, February 16, 2011.
Approved by the Board of Trustees, April 29, 2016
Reviewed by the Board of Trustees, March 17, 2023.

Procedure Statement:

Academic advisement/counseling is considered an integral part of the University program for educational attainment. All faculty members are expected to participate in the advisement/counseling program to assist students in selecting majors, determining career options, and registering for courses to complete their degree requirements. The Deans of the Grace Pilot School of Business, the Alabama School of the Arts, and the School of Nursing assign incoming students to academic advisors within their schools. The Registrar’s Office assigns incoming students to academic advisors in the College of Arts and Sciences, the School of Education, the School of Health and Sports Sciences, and the School of Nurse Anesthesia.

1. An entering student with a declared major is assigned to a faculty member in the area of the major.
2. An entering student with no declared major is assigned to a designated academic advisor.
3. A master list of all advisors and advisees is maintained in the Registrar’s Office.
4. Changes of advisor are made through the Deans of the Grace Pilot School of Business, the Alabama School of the Arts, and the School of Nursing, or through the Registrar’s Office.
5. Faculty members meet periodically with advisees and other students requesting advisement assistance. Establishment of additional office hours for advising and counseling during pre-registration and registration times is required (See Section 2.20.2 Office Hours.)
6. Academic advisors are expected to read and observe practices outlined in the current Advisement Handbook, available in the Faculty Resources and Orientation Canvas course site.
7. Additionally, the advisors should:
   1. review all graduation policies;
   2. review the University of Mobile Catalog and other institutional policies regarding advisement and the role of the advisor;
   3. prepare a graduation requirements checklist for advisement early enough that degree deficiencies may be identified in time to correct them;
   4. become adequately trained and informed of the advisor’s role; and
   5. become familiar with the features of Self-Service that support advising.

2.20.4 Academic Freedom

Policy Statement:

It is the policy of the University of Mobile to ensure academic freedom for faculty in accordance with its mission, culture, policies, and spiritual affirmation. Honesty and professional integrity are expected of all faculty in all academic pursuits.

Approved by the Board of Trustees, April 28, 1992.
Revised and approved by the Board of Trustees, April, 2006.
Approved by the Board of Trustees, February 16, 2011.
Approved by the Board of Trustees, April 29, 2016
Reviewed by the Board of Trustees, March 17, 2023.

Procedure Statement:

It is the policy of the University of Mobile to ensure academic freedom for faculty in accordance with its mission, culture, policies, and spiritual affirmation. Academic freedom is defined as follows:

1. Teachers are entitled to freedom in research and in the publication of the results, subject to the adequate performance of their other academic duties; but research for pecuniary return should be based upon an understanding with the authorities of the institution discussed in Section 2.12.8 Code of Ethics - (Conflict of Interest).
2. Teachers are entitled to freedom in the classroom in discussing their subject, but they should be careful not to introduce into teaching controversial matter that has no relation to their subject.
3. College and university teachers are citizens, members of a learned profession, and officers of an educational institution. When they speak or write as citizens, they should be free from institutional censorship or discipline, but their special position in the community imposes special obligations. As scholars and educational officers, they should remember that the public may judge their profession and their institution by their utterances. Hence, they should at all times be accurate, should exercise appropriate restraint, should show respect for the opinions of others, and should make every effort to indicate that they are not speaking for the institution.

Honesty and professional integrity are expected of all faculty. The basic mission and interests of the institution are to be carefully considered in the course of performing both professional duties and private activities. Any off-campus behavior or activities that might bring discredit or adverse publicity to the University may result in the employee being placed on leave until the matter is resolved.

2.20.5 Academic Procession

Policy Statement:

All full-time employees with faculty status and other designated employees shall participate in all official academic activities.

Approved by the Board of Trustees, April 28, 1992.
Revised and approved by the Board of Trustees, April, 2006.
Approved by the Board of Trustees, February 16, 2011.
Approved by the Board of Trustees, April 29, 2016
Reviewed by the Board of Trustees, March 17, 2023.

Procedure Statement:

The official academic activities of the University in which employees are expected to participate are enumerated by the President and/or senior administrator.

2.20.5.1 Faculty Regalia

Full-time faculty participate in commencement exercises wearing proper academic regalia.  Those faculty purchasing regalia are eligible to receive a one-time reimbursement of up to $250 with valid corresponding receipts documenting their expense through the Office of Academic Affairs.  A faculty member who is actively pursing an advanced degree may be approved for regalia rental until the degree is conferred, at which time he or she arranges to purchase regalia.  Regalia care, maintenance, and cleaning are the responsibility of the faculty member.

2.20.6 Faculty Meetings

Faculty meetings are held on pre-announced dates and times. All faculty members are expected to attend these meetings. When a faculty member finds it impossible to attend, the Dean of the college or school should be notified in advance of the absence.

The President or the Vice President for Academic Affairs will call special faculty meetings from time to time. Faculty members are requested to keep the announced time of faculty meetings free from other engagements so they may attend.

All full-time faculty members have full voting rights on issues that come before the faculty for vote. Part-time faculty members are invited to attend faculty meetings, and, with permission of the Vice President for Academic Affairs, may address the faculty, but will not be granted a vote.

2.20.7 Textbook Selection

Policy Statement:

Textbooks for each course shall be recommended by the faculty through the appropriate academic department and approved by the Vice President for Academic Affairs.

Approved by the Board of Trustees, April 28, 1992.
Revised and approved by the Board of Trustees, April, 2006.
Approved by the Board of Trustees, February 16, 2011.
Approved by the Board of Trustees, April 29, 2016
Reviewed by the Board of Trustees, March 17, 2023.

Procedure Statement:

The Dean of the college or school is responsible for the selection of texts in consultation with faculty as delegated by the Vice President for Academic Affairs. Selected texts will usually be used for a minimum of two years to allow students to buy and sell used texts. Multiple sections of the same course are required to use the same text.

Deans submit book order requests to the bookstore at the same time that the academic period schedules are submitted. An academic year begins with a Fall academic period and ends with the Summer academic period.

2.20.8 Sale of Complimentary Textbooks

Policy Statement:

Complimentary copies of textbooks shall not be bought or sold.

Approved by the Board of Trustees, April 28, 1992.
Amended and Approved by the Board of Trustees, April 27, 1993.
Revised and approved by the Board of Trustees, April, 2006.
Approved by the Board of Trustees, February 16, 2011.
Approved by the Board of Trustees, April 29, 2016
Reviewed by the Board of Trustees, March 17, 2023.

Procedure Statement:

Complimentary copies of textbooks may not be bought or sold on the campus of the University. Faculty members are prohibited from selling complimentary copies to sales representatives on the University campus. These representatives or any person desiring to purchase complimentary texts should be referred to the office of Vice President for Academic Affairs

2.21 Faculty Workload

2.21.1 Teaching Loads

The normal teaching load at the University is twelve semester hours per academic period.* Faculty members who are assigned special administrative duties may be given a reduced teaching load. In addition, a faculty member may teach an overload as approved by the Department Chair and Dean. Normally a faculty member will teach no more than a one course overload per semester. However, under certain circumstances, a faculty member may be asked to teach more than one overload.  Faculty members are expected to hold all scheduled class meetings promptly and for the designated time.

*Revised May 23, 2023, to reflect a reduction in the normal faculty teaching load from 15 semester hours per academic period to 12 semester hours per academic period.

2.21.2 Off-Campus Professional Activities

The University encourages faculty and staff to participate in professional organizations and community activities. Faculty members are asked to provide information on professional and community involvement to the Office of the Vice President for Academic Affairs to receive recognition and for documentation of qualifications. See Employee Handbook Appendix H: Faculty Professional Form  . Each employee is responsible to assure that off-campus activities enhance his or her regular on-campus duties without interfering with them.

2.21.3 Scheduling of Classes

Policy Statement:

Course offerings and classes shall be determined by the Vice President for Academic Affairs. Amendments to previously published schedules shall have the prior approval of the Vice President for Academic Affairs.

Approved by the Board of Trustees, April 28, 1992.
Amended and approved by the Board of Trustees, April 27, 1993.
Revised and approved by the Board of Trustees, April, 2006.
Approved by the Board of Trustees, February 16, 2011.
Approved by the Board of Trustees, April 29, 2016.
Reviewed by the Board of Trustees, March 17, 2023.

Procedure Statement:

Course assignments within each department are established based upon projected student needs and the requirements of the total academic program. A proposed schedule is first prepared by faculty in each department and then submitted to the Dean of the college or school for review and revision or approval. After compilation by the Registrar, the schedule is submitted to the Academic Affairs Committee and the Vice President for Academic Affairs for approval. Faculty preferences are taken into consideration; however, it is the responsibility of the Dean of the college or school to assure that student needs and instructor qualifications are met, and that University facilities are effectively used. Classes may be canceled only by the President or by the Vice President for Academic Affairs.

Faculty members may be assigned courses offered both day and evening on campus and online as a part of their regular teaching load. Overload and adjunct courses are authorized by the Dean and Vice President for Academic Affairs on a need basis as planned in the budget. Normally a faculty member will teach no more than a one course overload per semester.

2.21.4 Administrative Activities

See Section 2.25.1 (Right of Retreat for Tenured Faculty).

2.21.5 Other Time Commitments

Members of the University faculty and staff are expected to assist with early registration, pre-registration, and registration. These duties are normally announced well in advance of registration, which is usually listed in the University of Mobile Catalog. In addition to Fall and Spring pre-registration and registration, a minimum of five additional days are scheduled during the summer terms for pre-registration of returning students and early registration for new students. Faculty members must also be available during posted office hours to assist students with academic advisement.

Special circumstances may arise which compel the President to request faculty participation at important functions. It is expected that such requests will be infrequent and reserved for important functions.

2.21.6 Use of University Equipment and Facilities

The furnishings and equipment of the University have been purchased to support the basic educational program of the University and are intended primarily for use on campus. Such items, when needed for college-related activities, may be used off campus with the concurrence of the proper administrative officer.

2.22 Faculty Development

Policy Statement:

Each faculty member shall participate in faculty development opportunities that expand his or her professional experience and his or her Christian worldview as prescribed by the Vice President of Academic Affairs and his/her Dean.

Approved by the Board of Trustees, April 28, 1992.
Revised and approved by the Board of Trustees, April, 2006.
Approved by the Board of Trustees, February 16, 2011.
Approved by the Board of Trustees, April 29, 2016.
Reviewed by the Board of Trustees, March 17, 2023.

Procedure Statement:

Faculty development is the entire process by which faculty members are assisted and encouraged through specific programs and activities to become more effective scholars, teachers, researchers, and active members of the institution.

2.22.1 Individual Growth Plans

The University provides opportunities for continued professional growth in a number of ways: participation in professional conferences, special study programs, UM professional development workshops and seminars, and through professional development funds available through the area Dean.

Further, faculty members submit individual growth plans through their Deans to the Vice President for Academic Affairs. These plans are assessed annually by the faculty member’s Dean to determine progress. A sample format for preparing professional growth plans is provided in Employee Handbook Appendix F: Individual Growth Plan (Faculty)   .

Each faculty member will be required to participate in certain faculty development opportunities that expand his or her professional experience and his or her Christian worldview as prescribed by the Vice President for Academic Affairs and his or her Dean. Some of these opportunities include:

1. participation in the faculty workshop and college or school faculty development (Deans work with the Faculty Development Committee to determine needs to be addressed in the institutional workshop); and
2. participation in workshops provided by the Faculty Development Committee or Center for Collaborative Teaching and Learning to encourage faculty stimulation, sharing, and fellowship.

Specific programs and activities related to faculty professional growth include, but are not limited to:

1. recognition of meritorious performance that may be rewarded by financial compensation, professional advancement, and institutional awards;
2. review of faculty performance to be made according to years of service (see Section 2.14.2.2) by the Dean of the college or school or by an evaluation team. (Confidential written records of such reviews should be employee-attested and maintained by both the Dean and the faculty. The Dean has the responsibility to discuss fully and promptly with the faculty any unacceptable performance and to advise the faculty of means to meet the college or school standards. The faculty member should be given reasonable time and assistance to meet those standards);
3. attendance at professional meetings and membership in professional societies. (The faculty should be allowed sufficient time, consistent with performance of regular duties, to carry out responsibilities in such organizations);
4. the granting of reasonable leaves of absence, preferably compensated, for professional study or educational advancement to be established;
5. publication in professional journals and presentations of findings at professional meetings; and
6. the continuation and expansion of a research grant program from institutional funds to assist faculty research and other scholarly work.

2.22.2 Teacher/Scholarship Loan Funds

Faculty members of the University who wish to pursue doctoral degrees are encouraged to investigate the resources provided by the M. May Robertson-J. W. Farmer Teacher Scholarship/Loan Funds administered by the Education Commission of the Southern Baptist Convention. The program is designed to assist Southern Baptist teachers in Southern Baptist educational institutions secure doctoral degrees from accredited graduate institutions.

2.22.3 Attendance at Professional Conferences

The University encourages faculty to participate in professional meetings by providing funds for professional travel in the college or school’s budget.

2.23 Definition of Faculty Status

Policy Statement:

Professorial rank shall be assigned on the basis of successful teaching experience and effectiveness, academic qualifications, publications and research record, professional service record, and commitment to the mission, culture, and policies of the University of Mobile. Professional rank is assigned by the President on the recommendation of the Vice President for Academic Affairs.

Approved by the Board of Trustees, April 28, 1992.
Revised and approved by the Board of Trustees, April, 2006.
Approved by the Board of Trustees, February 16, 2011.
Approved by the Board of Trustees, April 29, 2016.
Reviewed by the Board of Trustees, March 17, 2023.

Procedure Statement:

The faculty is comprised of all persons having appointment for the instruction of students. The faculty of the University shall consist of the following groups: full-time faculty, part-time faculty, administrators with faculty tenure, and special appointment faculty.

2.23.1 Faculty: Full-Time Status

A full-time faculty member:

1. has full-time teaching duties or has teaching and other duties equivalent to a full-time teaching load;
2. fulfills the duties and responsibilities of a faculty member; and
3. holds academic rank.

2.23.2 Faculty: Part-Time Status

The University of Mobile employs part-time faculty also referred to as adjunct faculty whose background, skills, abilities, and philosophies enhance the instructional program and bring additional dimensions to the academic offerings. Through the utilization of part-time faculty, the University of Mobile students are provided a broader scope of classroom experiences. Part-time faculty enrich the classroom environment by relating practical experiences to classroom teaching and learning. Part-time faculty are employed as teachers of specialized courses or to meet special needs. The use of part-time faculty also enables the University to establish bridges with the community and to meet unexpected social and economic changes with greater flexibility.

A part-time or “per course” faculty member is usually a temporary employee of the University. These employees:

1. have less than a full-time teaching load;
2. usually have no other faculty duties and responsibilities, except those associated with teaching the classes;
3. receive no employee benefits or tuition remission; and
4. do not accrue time towards tenure, promotion, or sabbatical.

A part-time or “per course” faculty member is expected to be available to meet with students outside of class, and will post scheduled hours of availability.

2.23.3 Administrators with Faculty Tenure

See Section 2.25.1  (Right of Retreat for Tenured Faculty).

2.23.4 Special Appointments

2.23.4.1 Professor Emeritus

Emeritus Faculty is a title conferred by the University of Mobile for the purpose of recognizing the meritorious service of faculty member upon retirement.

Emeritus status may be conferred upon an individual if that individual:

1. was a full-time, tenured member of the University of Mobile faculty
2. completed a minimum of twenty years of distinguished teaching at the University level, with at least ten years of teaching at the University of Mobile

Upon retirement, an individual may be recommended for emeritus status by the Dean of his/her school or college. The recommendation should be made in writing to the Vice President for Academic Affairs. The Vice President for Academic Affairs will review the Dean’s recommendation and make a separate recommendation to the President. The President grants the conferring of emeritus status to the retiring faculty member.

The granting of emeritus status is an honorary designation which does not entail assigned duties, responsibilities, office space, or use of clerical staff. Faculty granted emeritus status shall:

1. have their names listed in the University catalog;
2. have on-campus library and parking privileges and retain faculty parking permit;
3. be issued an identification card which indicates emeritus faculty status; and
4. be entitled to attend all appropriate faculty social, athletic, and honorary functions receive appropriate University mailings.

2.23.4.2 Scholar-in-Residence/Visiting Professor

The University may appoint to the faculty distinguished scholars, professionals, or artists to the special faculty status of scholar-in-residence or visiting professor to teach, lecture, or otherwise support or contribute to an academic program. Such appointments may be full-time or part-time appointments and appointees may or may not hold faculty rank.

2.24 Promotion

Policy Statement:

Full-time faculty may pursue promotion, provided the employee’s training and qualifications are appropriate to the position.

Approved by the Board of Trustees, April 28, 1992.
Revised and approved by the Board of Trustees, April, 2006.
Approved by the Board of Trustees, February 16, 2011.
Approved by the Board of Trustees, April 29, 2016.
Approved by the Board of Trustees, November 22, 2019.
Reviewed by the Board of Trustees, March 17, 2023.

Procedure for Faculty Promotion:

The basis for promotion in faculty rank is continued professional and scholarly activity manifested in, but not limited to:

1. effectiveness in teaching and in the advising of students;
2. research and creativity;
3. contributions to the life of the University and community; and
4. past evaluations.

Also considered are incorporation of Christian worldview in classroom instruction as well as in other aspects of the academic environment and demonstration of commitment to the mission and culture of the University.

2.24.1 Qualifications for Appointment or Promotion by Rank

Full-time university faculty are assigned rank at the time of hire.  Assignment of initial rank is made by the VPAA in consultation with the Dean of the hiring college or school.

After the initial rank appointment, the order of promotion is from instructor to Assistant Professor, to Associate Professor, and to Professor. Promotion to any rank is in no way automatic and is not a guaranteed reward for length of service. Promotions are intended to give appropriate recognition for documented scholarly, creative, or professional achievement. Requests for promotion must be submitted to the Dean prior to February 1.

1. Instructor.  A person appointed to the rank of instructor must hold at least the master’s degree or the professional experience or degree ordinarily required for teaching in his or her field.

2. Assistant Professor. A person appointed or promoted to the rank of Assistant Professor must hold at least the master’s degree. A minimum of three years of successful college teaching or research will be required for persons appointed to this rank. A person seeking promotion from the rank of Instructor to Assistant Professor must have completed a minimum of three years of successful teaching or research at the former rank.  Teaching and professional experience are waived if, while at the Instructor’s rank, the faculty member receives the terminal degree.

3. Associate Professor. A person appointed or promoted to the rank of Associate Professor must hold the doctorate or the terminal degree in his or her field. A person appointed to this rank will have documented professional accomplishment and show promise of becoming a leader in his or her field. He or she will have demonstrated ability to do original work as indicated through scholarly, professional, or creative production. A minimum of eight years of successful teaching or research will be required of people appointed to this rank. A person seeking promotion from the rank of Assistant Professor to Associate Professor must have completed a minimum of five years of successful teaching or research at the former rank.  The rank of Associate Professor is one of the senior ranks and is appropriately the terminal rank for academic careers.

4. Professor. A person appointed to the rank of Professor will hold the doctorate or the terminal degree in his or her field. A person appointed to the rank of Professor must have attained that rank at an accredited institution of higher education and must have completed a minimum of ten years of full-time teaching.  He or she will have demonstrated excellence in the competencies defined as required for this rank (see 2.26).  A person seeking promotion to the rank of Professor from Associate Professor must have completed a minimum of five years of successful teaching or research at the former rank.  Appointment to this rank or promotion from the rank of Associate Professor presupposes, in addition to the distinguished fulfillment of the requirements of the previous rank, evidence of such outstanding qualities of scholarship as to merit general recognition among scholars and educators.

Exceptions to the above-stated qualifications must be recommended by the Vice President for Academic Affairs and approved by the President of the University.

2.24.2 Promotion Review Process

The process for granting promotion to faculty members will be initiated by the Dean of the appropriate college or school upon receiving a formal faculty request. Upon receiving such request, the Dean will meet with the candidate to determine if all eligibility requirements for the promotion have been met. Upon determination of eligibility, the faculty member will compile a digital portfolio of required materials (Employee Handbook Appendix O: Promotion/Tenure Criteria (Faculty)  :   to be submitted to the appropriate Dean. The candidate shall also have the privilege of placing additional documentation in the portfolio. The Dean will complete a written evaluation of the portfolio and add this, along with his or her recommendation concerning the promotion request, to the promotion submission. The Dean shall forward the completed portfolio to the Office of Academic Affairs. 

Voting members of the Academic Affairs Committee will have the opportunity to review the promotion portfolio and the recommendation of the Dean and will vote to confirm or deny the promotion request at a special meeting of the Academic Affairs Committee.  Upon approval by the Academic Affairs Committee, the Vice President for Academic Affairs will forward a written recommendation to the President with supporting documentation.  The President of the University will make the final decision on promotions. The President shall inform the Vice President for Academic Affairs of the decision in writing.  The Vice President for Academic Affairs will then notify the candidate and the Dean of the President’s decision.

A faculty member whose promotion request is denied will have thirty days from the time of notification of the denial to submit additional documentation to the Dean in support of the promotion request.  The Dean will present the additional documentation to the voting members of the Academic Affairs Committee.  Upon examining the additional documentation, the voting procedure as stipulated above shall be repeated.  

2.25 Faculty Tenure Policy

Policy Statement:

The University of Mobile awards academic tenure on the basis of continued professional and scholarly activity manifested in, but not limited to: effectiveness in teaching and in the advising of students; research, scholarship, or creative activity; contributions to the life of the University and community; and past evaluations. Additional factors are incorporation of Christian worldview in classroom instruction as well as in other aspects of the academic environment and demonstration of commitment to the mission and culture of the University.

Tenure is granted by the Board of Trustees on the recommendation of the President.

Approved by the Board of Trustees, April 28, 1992.
Revised and approved by the Board of Trustees, April, 2006.
Approved by the Board of Trustees, February 16, 2011.
Approved by the Board of Trustees, April 29, 2016.
Approved by the Board of Trustees, November 22, 2019.
Reviewed by the Board of Trustees, March 17, 2023.

Procedure Statement:

The basis for the awarding academic tenure is exemplary professional and scholarly activity manifested in, but not limited to: effectiveness in teaching and in the advising of students; research, scholarship, or creative activity; contributions to the life of the University and community; and past evaluations. Additional factors considered are the incorporation of Christian worldview in classroom instruction as well as in other aspects of the academic environment, and demonstration of commitment to the mission and culture of the University.

The principle of faculty tenure imposes reciprocal responsibilities on the University and the faculty member. The University has the responsibility of maintaining the principle of academic freedom and therefore provides tenure in order that the faculty member may be secure to do his or her scholarly work. Both prior to and following the granting of tenure, the faculty member is expected to maintain high standards of professional conduct and to demonstrate exceptional proficiency in research and teaching. In the performance of his or her responsibilities as a scholar and as a citizen, the faculty member must be aware of his or her obligations as a member of a learned profession and as a part of a Christian university of liberal arts and sciences. Academic freedom may not be misconstrued to be a license to propagate that which will violate the basic aims of the University.

A full-time faculty member who has met the eligibility requirements and qualifications for promotion to Associate Professor or Professor has the option of applying for tenure simultaneously.  The candidate will submit a single digital portfolio (see Employee Handbook Appendix O: Promotion/Tenure Criteria (Faculty)  :   that will demonstrate the qualifications for both the desired academic rank as well as tenure.  Faculty also have the option of applying for promotion or tenure individually and at separate times as long as the qualifications have been met.  While one portfolio can be submitted for faculty seeking simultaneous promotion and tenure, the granting of each is considered a separate event.

Normally, tenure is granted only to faculty members above the rank of instructor who have an earned terminal degree in the assigned areas of teaching specialization, and after at least five years teaching experience on the college or university level. In exceptional cases, this period may include full-time service with faculty rank at other institutions. In no instance is tenure granted to individuals who have fewer than three years of service with faculty rank at the University.

A faculty member is not automatically considered for tenure after five years of successful college or university teaching. Tenure review occurs upon the request of the faculty member. It is the responsibility of the Dean of each college or school to prepare and submit to the Vice President for Academic Affairs documentation in support of the faculty member being recommended for tenure. 

The Vice President for Academic Affairs and a special committee of five tenured faculty members appointed by the President review and make recommendations for tenure to the President. The Board of Trustees, on the recommendation of the President, grants tenure. The faculty member receives written notification of the Board’s decision.

Members of the faculty holding tenure may retain employment except for serious misconduct, professional incompetence, or financial exigency resulting from either discontinuance of or decline in student enrollment in courses or areas of study in which the faculty member teaches; or financial conditions of the University as a whole which warrant a reduction in the number of faculty employed by the institution. Termination of a person holding tenure is recommended only for serious cause and on the basis of written and specific charges. In cases in which facts are in dispute, a hearing on the charges is held before a special committee appointed by the President that would include faculty members. The faculty member may have benefit of an advisor of his or her own choosing who may act as counsel. A full stenographic record made of the hearing will be available to the parties concerned and will be maintained for an appropriate period of time. The President, on request of the faculty member, will transmit to the Board of Trustees the entire record of the case. The Board of Trustees will make final disposition of the matter after appropriate deliberation and consideration of the statements made by the parties involved and the findings of the hearing committee.

2.25.1 Right of Retreat for Tenured Faculty

Policy Statement:

During the time that a tenured faculty member serves in an administrative staff position, he or she will be eligible to reassume a position as full-time tenured faculty unless such a right is specifically excluded by contract.

Approved by the Board of Trustees, April 28, 1992.
Revised and approved by the Board of Trustees, April, 2006.
Approved by the Board of Trustees, February 16, 2011.
Approved by the Board of Trustees, April 29, 2016.
Revised and approved by the Board of Trustees, November 22, 2019.
Reviewed by the Board of Trustees, March 17, 2023.

2.26 Evaluation Areas and Materials for Faculty Tenure and Promotion Requests

When a faculty member requests tenure or promotion consideration, a portfolio containing evidence of exceptional teaching, service, and/or research is to be submitted to the Office of the Vice President for Academic Affairs. The faculty member’s portfolio should include the following documentation:

1. letter of request from faculty member summarizing how he or she has satisfied the criteria;
2. letter from the Dean of the college or school supporting or denying the request;
3. supporting documents to include the following:
   1. a current vita;
   2. student evaluations; and
   3. evidence of effectiveness as an advisor;
4. evaluations of Dean or committee;
5. evidence of effectiveness as a teacher;
6. documentation of scholarly research;
7. verification of church membership and church activities;
8. evidence of service activities;
9. evidence of commitment to the mission and culture of the University;
10. evidence that core values of faith, learning, and leadership are incorporated into classroom instruction as well as other aspects of the academic environment;
11. documentation of professional involvement and recognition; including ongoing participation in real-world experiences in P-12 educational settings, clinical settings, pastoral settings, and other settings unique to specific areas of study;
12. other materials deemed appropriate by the Dean and/or candidate.

It should be noted that tenure or promotion is not automatically granted and is not necessarily a function of longevity of service.

2.27 Graduate Assistant Policy

Overview:

Graduate assistantships may be awarded to qualified graduate students through a competitive application process.  Approved graduate assistants receive a waiver of tuition for up to six graduate hours per semester (fall and spring) for each semester of an award.  Students are responsible for other fees and expenses associated with their program.  Students receiving a graduate assistantship are assigned duties in the college, school, or department from which the award is granted.  Graduate assistantships are usually granted for an entire academic year and must be renewed on an annual basis.  The number of available graduate assistantships is set in the annual University budgeting process and is subject to change.

Application:

Students must complete a graduate assistantship application.  The application form is available in the Academic Affairs office.  The form and any requested supplemental material must be returned to the Academic Affairs Office prior to the stated deadline.  

Selection:

Graduate assistantships are awarded based on merit, student need, and/or specific needs of the offering college, school, or department.  The student must be registered for at least six graduate hours in order to be eligible for an assistantship.  The graduate assistantship award will be initially approved by the VPAA and forwarded to the President for final approval.  A student awarded a graduate assistantship will be notified by a letter of appointment which will state the terms of the appointment including the maximum amount of the award.

Responsibilities: 

Graduate assistants will be assigned specific duties by the awarding college, school, or department. 

Renewal:

Assistantship renewal is contingent upon evaluation from supervising faculty or staff member, satisfactory performance of all duties, satisfactory progress toward completion of a degree, and financial exigency of the University. 

Termination:

A graduate assistantship may be terminated at any time due to unsatisfactory performance of duties, discontinuation of a program, failure to maintain satisfactory graduate student status, budgetary consideration, or the lack of need for the assigned duty.

Academic Policies and Services

3.1 Calendars

3.1.1 Academic Year, Terms and Calendar

Policy Statement:

The University of Mobile operates on an academic period (semester) system. An academic period consists of fall, spring, and summer. Within each academic period, several terms may exist.

Approved by the Board of Trustees, April 28, 1992.
Revised and approved by the Board of Trustees, April, 2006.
Revised and approved by the Board of Trustees, February 16, 2011.
Revised and approved by the Board of Trustees, April 29, 2016.
Reviewed by the Board of Trustees, March 17, 2023.

Procedure Statement:

The regular academic year consists of two academic periods. The first academic period begins in August and ends in mid-December, and the second begins in January and ends in late April or early May. The summer academic period begins in May and ends in August. Terms within the academic period may be offered for specific classes/programs. Approximately forty-five hours of instruction are included in a three-credit-hour course for traditional classes. Classes carrying three hours of credit normally meet on Monday and Wednesday, for approximately ninety minutes, or on Tuesday and Thursday for approximately ninety minutes.

The University Calendar is coordinated by the Marketing and Public Relations Office. The following offices provide input for specified sections of the calendar:

• Academic Affairs and Registrar’s Office‒academic calendar
• Business and Financial Affairs‒financial entries to the calendar
• Advancement‒alumni and fundraising activities
• Enrollment Services‒recruitment events
• Student Life‒student activities and residence halls closure
• President’s Office‒holidays and times the University will close

The University Calendar must be approved by the President.

The Academic Calendar found in the University of Mobile Catalog lists dates and events relative to the academic period cycle, such as the first day of classes and the due date for final grades. It also includes financial deadlines for students and official UM holidays and closings.

3.1.2 Official University Calendar

Policy Statement:

All activities, events, meetings, workshops, conferences, and similar events to be held on the campus or off-campus for students, faculty, or staff are to be listed in advance, on the official University Calendar.

Approved by the Board of Trustees, April 28, 1992.
Revised and approved by the Board of Trustees, 2006.
Approved by the Board of Trustees, February 16, 2011.
Approved by the Board of Trustees, April 29, 2016.
Reviewed by the Board of Trustees, March 17, 2023.

Procedure Statement:

To list an event on the official University Calendar:

1. Go to umobile.edu/calendar to submit your event information.  Guidelines and procedures are available on this web page.  Complete all information required via the University of Mobile facility-scheduling software. (Notification of event/activity approval will be sent via e-mail.)
2. Make sure to notate if the Event is for the public calendar and be sure to include the needed configuration and resources via the facility scheduling software.
3. Refer questions or conflicts to 251-442-2453 in the Office of Event Operations .

Access to and use of university facilities and property of the University of Mobile are restricted to the institution, institutional administration for official functions, normal educational activities, and invited or sponsored guests of the institution except as specifically provided for this policy, or when part or all of the campus, its buildings or facilities, are open to the general public for a designated time and purpose, or when use by non-affiliated entities or individuals has been granted or approved pursuant to the provisions of this policy. Rental fees may apply, are quoted on an individual basis and are subject to change. Employees may use facilities for personal use only if the space is not already reserved or needed for university business. Employees will be charged a nominal cleaning fee and an hourly charge for AV personnel, if needed. A deposit of 50% of the rental fees will be due upon booking and approval of the event with the balance due one week before the reservation date. Once the request form has been submitted, someone will be in contact with a quote. Contact Event Operations at events@umobile.edu for payment information.

University facilities are used for many purposes by internal and external groups.  For purposes of published information and to avoid conflicts, use of any University facility for all meetings/functions/events, outside of academic classes, by either internal or external groups, must be placed on the university calendar.  University organizations must also place their off-campus functions/events on the university calendar.  The university calendar is maintained by the Office of Event Operations. The calendar and facility request form are located online at umobile.edu/calendar.

In the event either party is unable to perform its obligations under the terms of the facility rental because of acts of God, malfunction of computer facilities, loss of power, or other causes reasonably beyond its control, such party shall not be liable for damages resulting from such failure to provide facilities or other services from such causes.

3.2 Library Services and Other Learning Resources

The mission of the J.L. Bedsole Library is establishing and maintaining library support of the academic curriculum in undergraduate, graduate, professional, continuing education, and specialized degree granting programs. The library also seeks to provide instruction in research skills that serve students during their studies at UM and in paths they choose after graduation. In order to achieve this mission, the goals of the library are:

1. To identify, acquire, manage, and deliver information resources that support the curriculum and research needs of UM’s students, faculty, and staff.
2. To educate and instruct patrons in accessing and utilizing library resources and services.
3. To seek the qualified professionals and staff necessary to allow for the efficient and effective operation of the library.
4. To provide users with a positive, comfortable environment conducive to learning.

3.2.1 General Library Information

The J. L. Bedsole Library’s collection include online databases, e-books, e-journals, and print resources in support of the curriculum. The library supplements its collection through a number of cooperative agreements and use of interlibrary loans, consortia memberships and reciprocal borrowing agreements with other libraries. The library, located on the second floor of the Bedsole Commons, includes space for studying, teaching, and research. The library web site can be accessed at https://umobile.edu/library or via the University home page at www.umobile.edu. The first floor of the Bedsole Commons includes a study area with spirit store, fitness center, food grill, coffee shop, and an outdoor patio.

3.2.2  University of Mobile Library Collection Development Policy

The J.L. Bedsole Library at the University of Mobile provides and supports student and faculty access to library collections, resources, and services in support of the institution’s educational, research, and public service programs. The library collection of resources, selected in consultation with the faculty, is broad-based and designed to support undergraduate, graduate, and doctoral studies as well as any special programs offered by the University. The library’s resources consist of full-text databases, e-books, e-journals, audio-visual materials, and print monographs.  Through the use of EBSCO’s Electronic Discovery Service, the library provides access to over 490,000 total resource links and unique resources.

Mission, Purpose, and Goals

The mission of the J.L. Bedsole Library is to establish and maintain library support of the academic curriculum in undergraduate, graduate, professional, continuing education, and specialized degree-granting programs.  The library also seeks to provide instruction in research skills that serve students during their studies at UM and in the paths they choose after graduation.  It seeks to make the critical pursuit of knowledge and enlightenment a positive and rewarding experience that encourages an awareness of the usefulness of libraries in the life-long search for knowledge.  To achieve this mission, the goals of the library are:

1. To identify, acquire, manage, and deliver information resources that support the curriculum and research needs of UM’s students, faculty, and staff.
2. To educate and instruct patrons in accessing and utilizing library resources and services.
3. To seek the qualified professionals and staff necessary to allow for the efficient and effective operation of the library.
4. To provide users with a positive, comfortable environment conducive to learning.

Library Clientele

As a college library, our primary clientele is the students, faculty, and staff of the University of Mobile.  Purchase suggestions from the wider community, including secondary patrons, will also be considered.

• Student Research

Undergraduate education at the University of Mobile provides balance among liberal arts studies, effective career preparation, or preparation for graduate studies. The graduate programs focus on the further development of teachers, scholars, and professionals.The library collects and provides access to those materials that support undergraduate, graduate, and doctoral research conducted at the University. The library will supplement its collections with interlibrary loan and document delivery services.  The library also uses Libguides at https://libguides.umobile.edu/index.php to generate subject guides by discipline with aggregated access to books, journals, databases, reference sources, and reviewed websites.

• Faculty Research

The library endeavors to provide relevant bibliographic tools so that faculty conducting research will be able to identify the materials needed to complete their work. Access to materials the library does not own will be supplemented via interlibrary loan and document delivery services.

Intellectual Freedom

The library follows the basic policies of the American Library Association’s Library Bill of Rights at https://www.ala.org/advocacy/intfreedom/librarybill in providing “materials and information presenting all points of view on current and historical issues.”

Librarian Collection Responsibilities

Librarians are responsible for developing collections through a combination of selection practices including individual title selection and requests from the University of Mobile community. Responsibility for selecting materials is distributed among librarians at the University of Mobile, whom each select specific subject areas.  In many, but not all cases, the person who is the liaison for an academic department also selects material for the corresponding subject area.  Selection processes are cooperative and can involve consultation with faculty departments.

Faculty Collection Involvement

Faculty members are encouraged to participate in collection development through regular consultation with university librarians. This contribution to collection development is valuable for the in-depth knowledge that faculty members have of their specific subject areas and broad discipline, as well as their curriculum and research needs.

Selection Guidelines and Criteria for Collection

Selectors use a variety of selection tools-vendor databases and notification slips, publisher catalogs, bibliographies, major review sources, and literary prize lists, among others–to choose titles to add to the library’s collections.  Other considerations for a specialized or supplementary title include its availability from other libraries through interlibrary loans. The library strives to attain a collection at the Advanced Instructional Level according to American Library Association guidelines in schools where Graduate programs are offered. In schools where the collection supports the course work of undergraduates only, the collection ranges from the basic study level to the intermediate instructional level.  Monographs include children’s materials included in the Juvenile Literature collection, fiction that supports academic programs, and local authors and subject matter which is either cataloged in the general collection or special collections/archives.  Any language will be considered for inclusion in support of an academic program.  Requests from faculty, students, and others are always welcome and will be seriously considered if the material is within the scope of the library’s collection.   

At the beginning of each year, an amount is budgeted for each subject area based on the overall library acquisition budget which is voted on annually by the library committee.

Acquisition Methods

University Librarians will make the determination about how a resource should be purchased.

Interlibrary Loan

Materials needed for research that are not available at the University of Mobile may be requested through interlibrary loan.  Requests may be made by UM faculty, staff, and currently registered students via the Interlibrary Loan page of the library’s website at http://libguides.umobile.edu/interlibraryloan.

Weeding / Retention

Weeding of the library collection will be administered by library professionals on an ongoing basis when damaged or outdated titles are found through shelf reading, preparing bibliographies, etc.

Preservation Policy

Decisions are made continuously on how to manage worn books: whether to bind, mend or withdraw them. Each decision is based on the actual condition of the book, any duplicate copies held, the current validity of the contents, availability of title for re-order, and the cost of mending versus replacement.

Cooperative Collection Development

The library maintains membership in the following consortia:  NAAL (Network of Alabama Academic Libraries), LYRASIS/OCLC, SBLA (Southern Baptist Library Association), NLM (National Library of Medicine), and GMLC (Greater Mobile Library Consortium)

Each of these consortia provides services and materials that enhance the collection development effort of the library. This includes the sharing of electronic database subscriptions, timely interlibrary loan services, and access to the general collections of each participating institution.

3.3 Office of Information Technology

The University of Mobile’s Office of Information Technology is responsible for the administration of UM’s technological resources.

3.3.1 Acceptable Use of Information Technology

3.3.1.1 Institutional Use

Use of all University information technology and digital resources should be for purposes that are consistent with the non-profit educational mission and the policies and legal requirements (including license agreements and terms of service) of the University, and not for commercial purposes.

3.3.1.2 Personal Use

Personal use of the University’s information technology and digital resources, except for students enrolled at the University, should be incidental and kept to a minimum.

3.3.1.3 Prohibited Use

Use of the University’s information technology and digital resources should not violate applicable federal, state, and local law, including U. S. copyright law, or applicable University policies, and, if travel is involved, the laws of the relevant nation or state. From any location, University resources may not be used to transmit malicious, harassing or defamatory content.

3.3.1.4 Political Use

As a 501(c)(3) organization, the University is prohibited from participating or intervening in any political campaign on behalf of or in opposition to a candidate for public office, and no substantial part of the University’s activities may be directed to influencing legislation. Individuals may not use University technological resources for political purposes in a manner that suggests the University itself is participating in campaign or political activity or fundraising, or for influencing legislation. Any other use with respect to political activity must be permitted by applicable University policy and consistent with applicable laws.

3.3.2 Access and Privacy

In general, and subject to applicable law, the University reserves the right to access and copy information and files (including e-mail and voice messages) residing on University-owned equipment, systems, and in storage contracted by the University from outside enterprises. This includes access without notice, where justified by the University’s operational and/or legal needs and consistent with applicable laws.

Students, for whom the University effectively is a residence during the academic year, normally are afforded a high degree of privacy. University employees are afforded a lesser degree of privacy with respect to business-related systems and information. In the event that business-related information or files (including e-mail and digitized voice messages) must be accessed based on business need or where required by law, they may be accessed by the University after consultation with legal counsel and among the appropriate University offices (e.g. the Office of Human Resources).

3.3.3 University Computers

University Administrative and Academic computers are managed and supported by UM’s Office of Information Technology. Problems should be reported to this office via the “Helpdesk” function, which is accessible through Elllucian’s “Helpdesk” tab. Domain access to the network is assigned by the systems group and may be obtained from the Office of Human Resources.

3.3.4 E-Mail

Office 365 is provided to employees as the University’s official employee email system. University-assigned email accounts are provided to students as the University’s official student email system, and is the official means of communicating between the University, and the student. For activities related to the use of email, please review the University’s Internet Policy (Employee Handbook Appendix K: Technology Internet Usage  ).

The University of Mobile prohibits unauthorized solicitation, distribution or selling of products or services of any kind through official university email. Fund-raising or sales activities sponsored by the university must be approved by the President and/or appropriate Vice President.

The Office of Human Resources will distribute prayer requests to the entire faculty and staff of the university through email as needed. Please send prayer requests that you wish to have distributed to umprayerrequests@umobile.edu.

The Office of Human Resources officially interprets these guidelines. Please address any questions regarding specific activities to the Office of Human Resources.

3.3.5 University Intranet - Ellucian

Authorized UM employees may access student records through Ellucian. The Office of Information Technology assigns user names and temporary passwords for this system, and the information is distributed by the Office of Information Technology. Ellucian allows faculty advisors and other authorized personnel to view student transcripts, class rosters, and other confidential information as the employee’s job description requires. (see “Confidentiality of Student Records.”). Students and authorized faculty are able to view the student’s academic information through the web interface to the student information system, Ellucian. Ellucian is a secure, restricted web interface.

3.3.6 University Internet

The University of Mobile provides faculty, staff, students, and authorized visitors with high-speed Internet access through wired and wireless connections across the enterprise. Wired internet access requires authentication, which is provided to authorized users by the Office of Information Technology. Wireless access is considered “open” and is available to all users. All users are expected to utilize these resources responsibly, legally, and ethically. All users must abide by all applicable laws, licensure agreements, and University of Mobile policies.

Internet access is intended for University related purposes, however personal use is permitted subject to the rules and regulations stated in the Internet Usage Policy. Users should not have any expectation of personal privacy in any matters sent over the network. The University of Mobile reserves the right to suspend a user’s access at its discretion. Disciplinary and/or legal action may be taken against anyone violating the University’s Internet Usage Policy.

3.3.7 Protection of University Resources

Users of University information technology and digital resources are responsible for protecting University data, including its confidentiality, integrity, access, retention, and disposal, in accordance with the applicable University policies.

Individuals with University accounts or administrative responsibility over any University resources should take reasonable measures to protect these accounts and resources. Shared University technological resources should be used for educational purposes and to carry out the legitimate business of the University, and should not be used in a way that disrupts or otherwise interferes with any University activities or systems or that is inconsistent with the University’s policies or goals.

3.3.8 Violations and Penalties

Violations of the policy may result in disciplinary action, including dismissal from employment, expulsion from further study and termination, or suspension of network privileges.

3.3.9 VoIP Phone Service

The university utilizes a VoIP phone system (Voice over Internet Protocol). VoIP phone sets and phone extensions are provided to all authorized UM employees. Problems associated with the VoIP phone system should be reported to the Office of Information Technology via the “Helpdesk” function, which is accessible through Ellucian “Helpdesk” tab.

UM employees are expected to know the basic functions of the UM phone system, including how to record a welcome message and check voicemail.

The UM phone system is intended to be used for official university business only. The toll-free phone number for the University is 1(800) 946-7267.

3.3.10 Printing

The university utilizes a network printing system. Network printing permissions are provided to all authorized UM employees. An official University of Mobile ID is required to utilize the print system. Employee IDs may be obtained in the Student Life office.

Problems associated with the network printing system should be reported to the Office of Information Technology via the “Helpdesk” function, which is accessible through Ellucian’s “Helpdesk” tab - https://universityofmobile.freshdesk.com/support/home.

3.3.11 Teaching Laboratories

The Office of Information Technology supports teaching laboratories in the Center for Academic Technology, the Graphic Design laboratory, the Music laboratory, the nursing laboratory, and computers for student use in the library. Both PC compatible and Apple products are provided in specified locations. All classrooms are equipped for multimedia presentations and Internet access.

Problems associated with the Teaching Labs should be reported to the Office of Information Technology via the “Helpdesk” function, which is accessible through universityofmobile.freshdesk.com.

3.4 Registrar Services to Academic Areas

3.4.1 Academic Advisement

UM’s Registrar’s Office makes advising assignments, provides degree audits for students and advisors, and confirms degree requirements. Most information needed for student advising is also available through Ellucian’s Self-Service.

See Section 2.20.3 Advisement of Students

3.4.2 Academic Distinction

Policy Statement:

Students who have maintained high academic standing are eligible for academic distinctions or honors. These honors include, but are not limited to, the President’s List; the Dean’s List; graduation with honors; and awards presented at graduation.

Approved by the Board of Trustees, April 28, 1992.
Revised and approved by the Board of Trustees, April, 2006.
Approved by the Board of Trustees, February 16, 2011.
Approved by the Board of Trustees, April 29, 2016.
Reviewed by the Board of Trustees, March 17, 2023.

Procedure Statement:

See the University of Mobile Catalog or Student Handbook for procedure statement.

3.4.3 Academic Discipline

Policy Statement:

To maintain acceptable scholastic standing and to graduate, a student must have a minimum overall grade point average (GPA) of 2.00, based on a 4.0 system, on all work attempted at the University of Mobile. Students who do not maintain a cumulative grade point average of 2.00 or higher are subject to academic disciplinary action. Academic discipline includes warning, probation, suspension, and/or dismissal.

Approved by the Board of Trustees, April 28, 1992.
Approved by the Board of Trustees, February 16, 2011.
Approved by the Board of Trustees, April 29, 2016.
Reviewed by the Board of Trustees, March 17, 2023.

Procedure Statement:

See the University of Mobile Catalog for detailed procedure statement.

3.4.4 Academic Status of Students Suspended for Disciplinary Matters

Policy Statement:

A student who receives disciplinary suspension from the University of Mobile shall be withdrawn from all classes at the time of suspension.

Approved by the Board of Trustees, October 27, 1992.
Revised and approved by the Board of Trustees, April, 2006.
Approved by the Board of Trustees, February 16, 2011.
Approved by the Board of Trustees, April 29, 2016.
Reviewed by the Board of Trustees, March 17, 2023.

Procedure Statement:

The student will receive a withdrawal in each class on the date of suspension, and the student may not receive any academic credit for work attempted or completed during the semester of the suspension. Exceptions to this policy will require approval of the Academic Affairs Committee. Disciplinary suspension will not be recorded on the transcript.

3.4.5 Chapel Requirements

Policy Statement:

All undergraduate students seeking a degree from the University of Mobile are required to fulfill the requirements for Chapel.

Approved by the Board of Trustees, April 28, 1992.
Revised and approved by the Board of Trustees, April, 2006.
Approved by the Board of Trustees, February 16, 2011.
Approved by the Board of Trustees, April 29, 2016.
Reviewed by the Board of Trustees, March 17, 2023.

Procedure Statement:

See the University of Mobile Catalog for procedure statement.

3.4.6 Class Rolls

Following registration each academic period, faculty access class rolls through the Canvas learning management system. Faculty are responsible for checking official rosters in Canvas for the first few weeks of class and reporting discrepancies to UM’s Registrar’s Office. Any student not listed should be reported to the Registrar’s Office. Each faculty member is responsible for verifying that students are properly enrolled.

Notices of any changes will be promptly supplied to the faculty.

3.4.7 University Grading Standards

Policy Statement:

The grading system of the University shall be based on a 4.0 system.

Approved by the Board of Trustees, April 28, 1992.
Approved by the Board of Trustees, February 16, 2011.
Approved by the Board of Trustees, April 29, 2016.
Reviewed by the Board of Trustees, March 17, 2023.

Procedure Statement:

See the University of Mobile Catalog for procedure statement.

3.4.8 Credit by Examination

Policy Statement:

The University of Mobile allows students the opportunity to complete course credit by examination in specified circumstances. A maximum of thirty (30) semester hours of credit by examination may be awarded. Credit obtained in this manner will not be considered when computing a student’s grade point average. Credit by examination may be awarded through a challenge examination, CLEP, AP, and/or DANTES.

Approved by the Board of Trustees, April 28, 1992.
Revised and approved by the Board of Trustees, April, 2006.
Approved by the Board of Trustees, February 16, 2011.
Approved by the Board of Trustees, April 29, 2016.
Reviewed by the Board of Trustees, March 17, 2023.

Procedure Statement:

See University of Mobile Advisement Handbook, or the University’s website, www.umobile.edu for the procedure statement.

3.4.9 Degree Audits

Students are to apply for degree audits through the Registrar’s Office once they have earned at least sixty semester hours. The degree audit requires approval by the student’s academic advisor and the Registrar.

3.4.10 Directed Studies

Students are provided the opportunity to take a catalog course offering in a non-classroom or non-traditional setting with approval of the Advisor, Instructor, Dean, and Vice President for Academic Affairs. The directed study uses the course syllabus and the requirements are comparable to those of the regular course. A faculty member may supervise only one directed study course per semester. Faculty members will be compensated for supervising directed studies. Requirements and details are explained on the directed study contract. The contract may be obtained from the Registrar’s Office.

3.4.11. Independent Studies

A student with advanced standing may pursue an independent study or research project in his or her major area, with the approval of the Advisor, Instructor, and the Dean of the college or school or in which the student’s major falls. Please refer to the University of Mobile Catalog for information on Independent Studies.

3.4.12 Admission to the University of Mobile

Policy Statement:

The University of Mobile solicits applications for admission from all persons who desire a quality education and who are in agreement with the mission held by the University. Admission criteria for graduate, undergraduate, transfer, transient, and international students shall be approved by the President, and printed in the appropriate documents.

The University of Mobile is an equal opportunity educational institution and does not discriminate on the basis of race, color, sex, national or ethnic origin, disability, genetic information, protected veteran status, or age in the administration or application of any of its programs or policies, including admissions policies, employment policies, scholarship and loan programs, and athletic and University-administered programs and activities generally accorded or made available to students.

Consistent with its Christian mission and organization, UM is exempt from the religious provisions of Title IX of the Education Amendments Act of 1972 pursuant to 34 C.F.R. § 106.12.

The following persons have been designated to handle inquiries regarding compliance with equal opportunity and nondiscrimination policies:

Title IX Coordinator - Students
Rachel Croom, Senior Director of Student Success
University of Mobile, Weaver Hall Office 123
251.442.2209

Disability Access and Accommodation
Deven Vasko, Student Support Services Coordinator
University of Mobile, Weaver Hall, Student Success Suite
251-442-2284

Approved by the Board of Trustees, April 28, 1992.
Revised and approved by the Board of Trustees, April, 2006.
Approved by the Board of Trustees, February 16, 2011.
Revised and approved by the Board of Trustees, April 29, 2016.
Reviewed by the Board of Trustees, March 17, 2023.

3.4.13 Student Academic Records

Policy Statement:

The University of Mobile protects the security, confidentiality, and integrity of its academic records, and maintains security measures to protect and backup data. The University ensures compliance with the provisions of the Family Educational Rights & Privacy Act of 1974.

Approved by the Board of Trustees, April 29, 1992.
Revised and approved by the Board of Trustees, April, 2006.
Approved by the Board of Trustees, February 16, 2011.
Approved by the Board of Trustees, April 29, 2016.
Reviewed by the Board of Trustees, March 17, 2023.

Procedure Statement:

Security guidelines for the University of Mobile are addressed in the University of Mobile Employee Handbook (see section 2.18.2 Confidentiality of Student Records) and the Registrar’s Office Procedures Handbook.

3.4.14 Graduation Requirements

Policy Statement:

A candidate for a degree may choose to graduate under the standards of the University of Mobile Catalog in effect at the time of his or her first enrollment or under those of any subsequent University of Mobile Catalog, provided the University of Mobile Catalog under which the student wishes to graduate is no more than six years old. In no case may a student qualify for graduation by meeting various requirements set forth in two different Catalogs.

Approved by the Board of Trustees, April 28, 1992.
Revised and approved by the Board of Trustees, April, 2006.
Revised and approved by the Board of Trustees, February 16, 2011.
Approved by the Board of Trustees, April 29, 2016.
Reviewed by the Board of Trustees, March 17, 2023.

Procedure Statement:

See University of Mobile Catalog for Procedure Statement

3.4.15 Final Examinations and Grade Reports

Policy Statement:

Final examinations shall be given by faculty and taken by students according to the examination schedule published each semester.

Approved by the Board of Trustees, April 28, 1992.
Revised and approved by the Board of Trustees, April, 2006.
Approved by the Board of Trustees, February 16, 2011.
Approved by the Board of Trustees, April 29, 2016.
Reviewed by the Board of Trustees, March 17, 2023.

Procedure Statement:

Final examinations are to be given as indicated on the final examination schedule published each academic period by the Office of the Vice President for Academic Affairs in conjunction with the Registrar’s Office. Finals for summer courses and evening courses are given during the last class session. Any deviation from the published schedule requires approval by the Registrar. Individual students may request to take an exam at an alternate time using the Examination Schedule Change Request form.  Such requests require approval of Instructors, Deans, and the Academic Affairs Committee.

Grades are submitted according to the schedule published posted on the University calendar (see Section 3.1.2 “Official University Calendar”)

3.4.16 Normal Course Load for Students

The normal class load for students for each academic period is fifteen to eighteen hours. No student may take more than eighteen hours in any academic period without the permission of the academic advisor and the Registrar. A student is eligible for this permission only if a 3.00 or higher GPA has been maintained in the preceding academic period.

3.4.17 Pre-Registration

Pre-registration occurs at announced times during the academic periods as listed below:

1. Fall Academic Period-pre-registration for Spring Academic Period;
2. Spring Academic Period-pre-registration for Summer terms and Fall Academic Periods;
3. Summer I-pre-registration for other Summer terms and Fall Academic Periods;
4. Summer II-pre-registration for Summer III and Fall Academic Periods;
5. Summer III-pre-registration for Fall Academic Periods; and
6. other announced days of early registration for new students (freshmen, transfers, and readmission) usually in April and June.

3.4.18 Records Maintenance

All faculty members are expected to keep accurate records of their students’ grades. These records should be kept for a minimum of five years. If an Instructor leaves the faculty, these records are to be given to the Dean of the college or school. The instructor should retain examinations for at least one year. At the end of each course, part-time faculty should leave the record of attendance and grades with the Department Chair or the Dean.

3.4.19 Registration

Most members of the regular University faculty and staff assist with registration. The Vice President for Academic Affairs and the Deans assign registration duties. These duties are normally announced well in advance of registration with schedules and procedures made available to faculty members and students.

3.4.20 Transfer Credit

Policy Statement:

The University of Mobile may accept credit for transfer of coursework completed at a college or university accredited as degree-granting by a post-secondary regional accrediting commission at the time the coursework was completed.

Approved by the Board of Trustees, April 27, 1993.
Revised and approved by the Board of Trustees, April, 2006.
Approved by the Board of Trustees, February 16, 2011.
Approved by the Board of Trustees, April 29, 2016.
Reviewed by the Board of Trustees, March 17, 2023.

Procedure Statement:

See University of Mobile Catalog for procedure statement.

3.4.21 Transient Credit

Policy Statement:

While enrolled at the University of Mobile, an undergraduate student may enroll at another accredited institution of higher education as a transient student and transfer a limited number of credit hours back to the University of Mobile for credit toward graduation.

Approved by the Board of Trustees, April 28, 1992.
Revised and approved by the Board of Trustees, April, 2006.
Approved by the Board of Trustees, February 16, 2011.
Approved by the Board of Trustees, April 29, 2016.
Reviewed by the Board of Trustees, March 17, 2023.

Procedure Statement:

See the University of Mobile Catalog for procedure statement.

3.4.22 Dual Enrollment Credit

Through an agreement between the University of Mobile and local school systems, students in Dual Enrollment classes on the local high school campus can earn high school and college credit simultaneously. Secondary teachers must meet the standards and qualifications required of faculty by the University of Mobile and the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC). Students who have been approved to enroll in the Dual Enrollment course, and who meet all additional requirements, receive a grade /credit from the high school as well as from the University of Mobile.

Procedure Statement:

See the University of Mobile Catalog for procedure statement.

3.4.23 Withdrawal and Add/Drop Procedures

A student should complete the drop/add form if he or she wishes to add or drop a class. The drop/add form may be obtained from the Registrar’s Office.

A student should withdraw if it is his or her intention to drop all the courses for which he or she is registered. The withdrawal form may be obtained from the Business Office.

3.4.24 General Education Assessment

Once every two years, a sample of baccalaureate students will complete a test of general academic knowledge and skills covering material usually covered in courses taken during the first two years of college. A measure of reading, writing, critical thinking, and mathematics abilities or competencies is taken of freshmen and seniors to ascertain improvements made through the general education program at the University of Mobile compared to schools across the nation as a whole. Oral communication skills are measured by an approved rubric applied to presentations made by a sample of senior students. Additional surveys are administered on a regular schedule to ascertain student engagement in and satisfaction with their general education knowledge and skills.

3.4.24.1 Required Student Competencies

All baccalaureate students are required to demonstrate certain general education competencies prior to graduation. These competency areas are oral communication, written communication, critical thinking, fundamental mathematical skills, and fundamental reading skills. For specific competencies in each of the areas, please see the University catalog.

3.5 Additional Academic Policies

3.5.1 Academic Integrity Policy

Policy Statement:

Academic dishonesty is considered a serious violation of the basic mission of the University of Mobile. A student found guilty of academic dishonesty will be subject to disciplinary action which may result in suspension or dismissal.

Approved by the Board of Trustees, April 28, 1992.
Revised and approved by the Board of Trustees, April, 2006.
Approved by the Board of Trustees, February 16, 2011.
Approved by the Board of Trustees, April 29, 2016.
Reviewed by the Board of Trustees, March 17, 2023.

Procedure Statement:

See the University of Mobile Catalog or University of Mobile Student Handbook for UM’s Academic Integrity Policy and associated procedures.

University of Mobile’s Academic Integrity Policy:

Students attending University of Mobile are expected to reflect a high standard of academic integrity and conduct in accord with basic Christian principles and the mission of the University. Any student found to be disruptive in class, or copying, plagiarizing (with or without an intent to deceive), cheating, engaging in unauthorized use of a test or of generative AI, forging, or lying to a faculty member in order to complete an assignment will be subject to disciplinary action.

• Plagiarism occurs when writers present the words or ideas of someone else as their own. Students are expected to acknowledge not only quotations, but summaries and paraphrases as well, attributing the sources of the information.
• Unauthorized use of generative AI (e.g., ChatGPT, GPT-4, etc.) involves a student’s use of such tools in any way not explicitly approved by the specific instructor of a specific course. For example, if a student were to use generative AI to produce content and then submit that content as that student’s own work product in completion of a course assignment, it would be considered a form of plagiarism (see above) and would be treated as such - unless the instructor of that course had given specific permission for students in that course to use such tools to complete that course assignment.
• Unauthorized use of a test includes the sharing or posting of assessment content so that it is readily available to other students, current or future.
• Purchase and distribution of unauthorized copies of Instructor Solutions Manuals and Test Banks infringes copyright law and can subject the seller and purchaser to legal remedies. Use of such unauthorized materials constitutes a violation of UM’s Academic Integrity Policy.

Each faculty member has the responsibility of defining his or her academic expectations at the beginning of each session or sub-session. If a faculty member discovers a student violating the academic integrity code, he or she must either 1) assign a grade of “0” for the test or assignment; or 2) refer the incident to a faculty committee appointed by the faculty member’s Dean. After the grading or ruling by committee, the incident, along with the evidence, is to be reported in writing to the Vice President for Academic Affairs with a copy mailed to the student.

The office of the Vice President for Academic Affairs determines whether the incident is the student’s second offense and, if so, refers the matter to the academic integrity committee for disciplinary action. A student found guilty of a second offense is subject to academic suspension for up to one academic year. A third offense will result in academic dismissal. The student is entitled to appeal any case involving allegations of academic dishonesty or misconduct, in keeping with the appeal process outlined in the Student Handbook.

Revision approved by the Academic Affairs Committee, April 19, 2023

3.5.2 Disciplinary Suspension

Grades earned at another institution while suspended or dismissed from the University will not count toward graduation. Further clarification of the academic integrity code may be obtained from the student’s advisor, the Dean of the college or school, or the Vice President for Academic Affairs.

3.5.3 Academic Degrees, Majors, Approval or Dissolution

Policy Statement:

The Board of Trustees shall approve the implementation or dissolution of all academic majors on the recommendation of the President.

Approved by the Board of Trustees, April 28, 1992.
Approved by the Board of Trustees, February 16, 2011.
Approved by the Board of Trustees, April 29, 2016.
Reviewed by the Board of Trustees, March 17, 2023.

Procedure Statement:

Proposals for new majors may be initiated by the college or school faculty, approved by the Dean and should be submitted to the Vice President for Academic Affairs for review and action by the Academic Affairs Committee, the President, and the Board of Trustees. All proposals to implement new degrees, majors, and programs or delete existing ones must include a rationale, an assessment of the impact on existing programs, staffing changes required, and an assessment of whether the proposed change represents a substantive change according to SACSCOC.

3.5.4 Changes to Academic Structure

Policy Statement:

The President shall approve the creation, dissolution, or merging of academic departments.

Approved by the Board of Trustees, April 28, 1992.
Approved by the Board of Trustees, February 16, 2011.
Approved by the Board of Trustees, April 29, 2016.
Reviewed by the Board of Trustees, March 17, 2023.

Procedure Statement:

Proposals to change the academic structure shall include the rationale for the proposed changes; an assessment of the impact of the change upon existing programs within the College/School, departments and/or other divisions; and a statement indicating related staffing changes.

Under normal circumstances, proposals require action of the Academic Affairs Committee, the Vice President for Academic Affairs, and the President. The President reserves the right to cause changes in academic structure as he deems necessary to relieve exigent circumstances.

3.5.5 Appeal of Grades

Policy Statement:

The student has the right to appeal grades.

Approved by the Board of Trustees, April 28, 1992.
Revised and approved by the Board of Trustees, April, 2006.
Approved by the Board of Trustees, February 16, 2011.
Approved by the Board of Trustees, April 29, 2016.
Reviewed by the Board of Trustees, March 17, 2023.

Procedure Statement:

The instructor determines the final grades of students in each course. In the event a student disagrees with the grade received, the student should first discuss the grade with the instructor, then with the Dean. If the student still disagrees, a request in writing for a review may be submitted to the Vice President for Academic Affairs. A hearing will then be scheduled with the Academic Affairs Committee. Following the hearing, the Academic Affairs Committee will determine whether the record is to be changed, and the Registrar’s Office will notify the student. A final appeal may be made to the President of the University. Such written appeals must be made before the end of the following academic period.

3.5.5.1 Student Appeal Process Chart

A student with a concern or potential appeal should first discuss the issue(s) with the faculty or staff member. If the issue is unresolved, the student may appeal to the Dean of the College or School or director/supervisor of the staff member. If the matter is still unresolved, the student may then appeal the Vice President of the specific area. If the matter cannot be resolved, the student may request a final appeal with the President of the University.

For specific information about grade correction request or grade appeal, see the University of Mobile Catalog.

3.5.6 Academic Bankruptcy

Policy Statement:

The University of Mobile will permit a student to apply for academic bankruptcy after an absence of three or more calendar years for the purpose of omitting all grades and credits earned at the University.

Approved by the Board of Trustees, April 28, 1992.
Revised and approved by the Board of Trustees, April, 2006.
Approved by the Board of Trustees, February 16, 2011.
Approved by the Board of Trustees, April 29, 2016.
Reviewed by the Board of Trustees, March 17, 2023.

Procedure Statement:

Academic Affairs Committee approval of the academic bankruptcy request must be obtained before or at the beginning of the first academic period (semester) of re-enrollment. If bankruptcy is approved, all prior grades and credits earned at the University of Mobile will be omitted from the GPA calculations and will not count toward graduation requirements. After completion of one semester of enrollment, academic bankruptcy will be confirmed on the transcript. A student may request academic bankruptcy only once during his or her academic career at the University of Mobile. The student’s choice of catalogs is limited to the one in effect at the time that he or she declares academic bankruptcy or any future catalog published during his or her enrollment at the University of Mobile as long as the catalog is not more than six years old.

3.5.7 Course Forgiveness

Course Forgiveness (Repetition) Policy

The purpose of academic forgiveness at University of Mobile is to allow an undergraduate student who has courses with grades of D or F to request to have courses removed from his or her grade-point average calculation. To apply for course forgiveness a currently enrolled student must file an application in the Registrar’s Office. Guidelines are as follows.

1. The courses were originally taken at University of Mobile.
2. Course forgiveness cannot be requested for upper level courses (courses numbered 300 or 400).
3. Course forgiven grades will no longer be calculated into the student’s grade-point average and will not be included in cumulative earned hours.
4. Forgiven grades remain on the transcript and a special notation is added explaining course forgiveness.
5. Course forgiveness can be granted only one time per course.
6. Course forgiveness, when granted, applies only to University of Mobile undergraduate courses.
7. Course forgiveness must be requested prior to degree conferral.

Notes:

1. Course forgiveness may not be recognized by another college or university.
2. UM 101 is excluded from course forgiveness.
3. Baccalaureate students are limited to four courses.
4. Associate degree students are limited to two courses.

3.5.8 Printed Materials and Advertisements for Academic Areas

The Marketing and Public Relations Office monitors and supervises all University marketing, publicity and communications.

To request marketing materials or assistance, please visit https://umobile.edu/marketing and submit the Marketing Request Form or the Publicity Request Form. Please allow at least two weeks lead time for design work in addition to time for printing, if needed. Outsourced printing generally takes approximately two weeks and in-house printing one week. Contact the Marketing and Public Relations Office at 251-442-2210 for specific information about individual requests.

All external university communications and advertising must be approved by the Vice President for Marketing and Public Relations prior to release. All printing and advertising placements must be coordinated and ordered through the Office of Marketing and Public Relations.

Academic materials must also be approved by the Vice President for Academic Affairs.

Purchase Order forms are required for print orders to be printed by independent companies. University account numbers are required for in-house printing.

3.5.9 Campus Lectures, Speakers, Entertainers, and Programs

Invitations to guest lecturers, entertainers, and other external guests presenting a message to students must be approved in advance by the President or appropriate Vice President. The University does not provide a platform for persons who are obscene, who through propaganda and persuasion seek to promote an ideology contrary to the Christian orientation of the University, who advocate immorality, or who incite violence. The appearance of a guest speaker does not imply that the sponsoring group nor the University endorses the views expressed by the speaker. The University does not serve as a legal shield for speakers in any matter related to their statements or actions on the campus.

It is the responsibility of the host department to communicate this policy in an appropriate manner.

3.5.10 Curriculum Changes

A change in an existing curriculum (adding, revising, or deleting a course; adding, revising, or deleting a minor) is initiated by the college or school faculty, and must be approved by the Dean, the Academic Affairs Committee, and by the Vice President for Academic Affairs. Requests for changes require a description of the proposed change, rationale for the change, and an indication as to whether the proposed change represents a SACSCOC substantive change. Please (see Employee Handbook Appendix I: Curriculum Change and Assessment Form  , for the appropriate form.

3.5.11 Class Attendance

Policy Statement:

Students shall attend classes for which they are enrolled. Specific requirements for class attendance shall be established by each College or School and communicated to each student at the beginning of each semester in the course syllabi.

Approved by the Board of Trustees, April 28, 1992.
Revised and approved by the Board of Trustees, April, 2006.
Approved by the Board of Trustees, February 16, 2011.
Approved by the Board of Trustees, April 29, 2016.
Reviewed by the Board of Trustees, March 17, 2023.

Procedure Statement:

See the course syllabi for procedure statement.

3.5.12 Syllabi for Courses

Policy Statement:

All full-time and part-time faculty members are required to develop a syllabus for each course taught. A copy of the syllabus shall be provided to each student enrolled in the course at the beginning of each semester.

Approved by the Board of Trustees, April 28, 1992.
Revised and approved by the Board of Trustees, April, 2006.
Approved by the Board of Trustees, February 16, 2011.
Approved by the Board of Trustees, April 29, 2016.
Reviewed by the Board of Trustees, March 17, 2023.

Procedure Statement:

Course syllabi are provided in the corresponding Canvas course sites at the beginning of each academic period to all students enrolled in the course. Adjunct faculty members consult with the deans of their respective Colleges/Schools for guidance on writing their course syllabi. The Syllabus Template included in Employee Handbook Appendix J: Syllabus Template  provides the requisite structure and necessary information. It should be used in the development of all course syllabi.

An electronic version of each course syllabus will also be posted by the faculty member in the individual College/School Canvas site at the beginning of each academic period. These are archived by the dean as Files in that same Canvas site. Each syllabus must include:

• Course title and description, credit-hour designation, and prerequisites;
• UM’s definition of the credit hour;
• Writing Intensive Criteria (for courses designated as Writing Intensive);
• Objectives (see below);
• Textbooks and other materials;
• Required activities;
• Evaluation section (explaining how course grades are calculated), grading policies, and grading scale to be used;
• Attendance policy and requirements;
• Drop Date for the term (determined by UM’s Registrar’s Office);
• ADA statement;
• Course site information;
• Tutoring and Writing Assistance section;
• Course Outline;
• Final Exam Scheduling section (with date/time of final exam for the specific section);
• Students Enrolled in Programs Leading to Licensure information;
• Library Access section;
• Account Balances information;
• Other section as noted on the Syllabus Template.

Faculty are required to post their syllabi in each of their Canvas course sites, use these same sites for all course information, activities and grade posting, and to maintain any necessary attendance records in these sites.

Master syllabi with course learning objectives are developed by the senior faculty in each academic discipline using the Syllabus Template in Employee Handbook Appendix J: Syllabus Template  . Each dean maintains an electronic file of master syllabi. Each individual instructor’s syllabus for a course must comply with the corresponding master syllabus. The objectives on the master syllabus must be included among the objectives on each instructor’s course syllabus, but may be expanded at the instructor’s discretion.

Additionally, course objectives relating to core competencies should be included when applicable and faculty should include objectives relating to the integration of UM’s core values as applicable in the major courses. Individual archived course syllabi are retained in the College/School Canvas sites for seven academic years (i.e. a Fall 2023 EN 101 syllabus is retained through Summer 2030).

Revised by Academic Affairs-August 17, 2022

3.5.12a Definition of Credit Hour

One credit hour is equivalent to fifteen hours of faculty instruction and a minimum of thirty hours of student reading and work on other assignments in addition to class time.  Online classes involve equivalent amounts of time for instruction and coursework or otherwise demonstrate student mastery of concepts through assessments, which are appropriately mapped to course learning outcomes.

Exceptions to this definition may include graduate clinical requirements guided by professional standards or specialized accreditors, which allow for higher clock-hour-to-credit hour ratios as represented below:

Revision to acknowledge clinical requirements adopted by Academic Affairs Committee, October 2022.

3.5.12b Course Level Policy

Note: This policy was adapted from policies used at the University of Holy Cross in New Orleans and Hunter College in New York City.  The complete references are included at the end of this document. 

Course Levels

• Lower division undergraduate courses comprise all 100-level and 200-level courses;
• Upper division undergraduate courses comprise all 300-level and 400-level courses;
• Master division graduate courses comprise all 500-level and 600-level courses;
• Doctoral division graduate courses comprise all 700-level and 800-level courses.

100-level course designation

• Survey courses;
• Courses with no prerequisites, except for a few exceptions;
• Courses presenting basic concepts and terminology of a discipline.

      Assumptions:

1. Students possess writing ability sufficient to compose paragraphs, essays, and organized papers when appropriate;
2. Students possess reading skills sufficient to comprehend college-level reading material.

      Expectations:

1. Students can proceed at a reasonable pace with few difficulties in comprehension;
2. Students can complete assignments involving the reading and comprehension of moderate amounts of material and/or the preparation of organized papers.

200-level course designation

• Courses of intermediate college-level difficulty;
• Some courses with prerequisite(s);
• Survey courses devoted to particular areas or fields within a discipline.

      Assumptions:

1. Students possess general reading skills, appropriate quantitative skills, varying degrees of fluency in writing, and verbal articulation;
2. Students are familiar with the basic language, terminology, or methodology of the subject;
3. Students are at the degree of understanding where they can progress toward significant conclusions, experiments, and/or explorations.

      Expectations:

1. Students can progress at a reasonable pace without difficulties in comprehension;
2. Students can complete assignments involving the reading and comprehension of a specified amount of material and/or the preparation of organized papers;
3. Students can accomplish a substantial amount of work. For example, students can read a number of books or a comprehensive textbook, write a number of papers, or demonstrate an in-depth knowledge of the material covered.

300-level course designation

• Courses of advanced difficulty taken by majors and upper division students;
• Courses in the major that are usually offered for students interested and qualified in a subject.

     Assumptions:

1. Students have completed a substantial amount of work at the 200 level;
2. Students have become comfortable in the field;
3. Students have acquired adequate general knowledge in the area to pursue some study in depth with the proper methodological tools.

     Expectations:

1. Students have the ability to do research or to obtain relevant information in the discipline through the proper use and retrieval of academic resources;
2. Students are familiar enough with the language of the discipline to be able to read and analyze relevant information;
3. Students are able to combine the results of their research and their readings into cohesive oral and written statements;
4. Students are able to produce substantial work such as a term-paper or a creative or experimental project.

400-level course designation

• Advanced upper-division courses taken by majors and upper division students;
• Seminars, practicums, or internships for majors and upper-division students.

      Assumptions:

1. Students have completed a substantial amount of work at the 300 level;
2. Students have the capacity to work independently under the guidance or supervision of an instructor.

      Expectations:

1. Students have the ability to conduct research and obtain relevant information in the field through the use of appropriate resources;
2. Students are very familiar with the language of the field and can analyze and synthesize in-depth and relevant information from their readings;
3. Students are able to complete a research paper or project.

500 or 600-level course designation

• Master-level graduate courses requiring a bachelor’s degree;
• Courses requiring admission to a graduate program;
• Courses requiring more rigor than undergraduate courses;
• Courses requiring a higher level of critical thinking;
• Courses demanding the ability to integrate information into frameworks of knowledge;
• Courses requiring clinical or internship work in the discipline.

      Assumptions:

1. Students at this level should have completed a bachelor’s degree required by the discipline;
2. Students should have completed the requirements necessary to enter a master’s program.

      Expectations:

      Students should:

1. Possess mastery of writing skills in the format required by the discipline;
2. Be capable of independent and sustained inquiry and analysis;
3. Understand and carry out research at the master’s level;
4. Possess a thorough understanding of the literature within the discipline;
5. Possess the ability to communicate effectively on topics within the discipline of study;
6. Demonstrate competencies and attitudes appropriate to be the profession;
7. Demonstrate knowledge, skills, and attitudes in their chosen academic disciplines;
8. Be prepared to accept professional responsibilities in their chosen field of study.

700 or 800-level course designation

• Doctoral-level graduate courses requiring a master’s degree;
• Courses requiring admission to a doctoral program;
• Courses requiring more rigor than master-level courses;
• Courses requiring intensive clinical or internship work in the discipline;
• Courses designed to prepare students to become faculty members or leaders in their chosen profession.

      Assumptions:

1. Students should have completed a master’s degree required by the discipline;
2. Students should have completed the requirements necessary to enter a doctoral program;
3. Students should be prepared to learn how to become practitioners within their field of study;
4. Students should have leadership qualities and the ability to work independently toward completing rigorous coursework;
5. Students should have the ability to complete independent research leading to a dissertation or action research project;
6. Students should be prepared, if asked, to be involved in the research projects of faculty members, assist in teaching courses, provide group and individual supervision when assigned, attend and present at professional conferences, and generally immerse themselves in professional activities at the university.

Expectations:

      Students should be able to:

1. Contribute to the theoretical and empirical knowledge in the discipline;
2. Demonstrate the ability to engage in critical thinking, decision making, and independent judgment;
3. Design, conduct, evaluate, and disseminate research in the discipline as applicable to the field;
4. Practice leadership skills in collaboration with members of the profession;
5. Evaluate the impact of theory and practice as it relates to their field;
6. Accept individual responsibility and accountability for personal and professional growth;
7. Design and complete independent research leading to either a dissertation or action research project;
8. Prepare to move into leadership roles in their field;
9. Function as practitioners in their field under the supervision of qualified professionals;
10. Continually evaluate themselves while accepting guidance from supervisors.

References

Hunter College. (n.d.). Guidelines for college-wide definition of course levels. Retrieved from

http://www.hunter.cuny.edu/senate/repository/files/resolutions/GuidelinesforCollegewideDefinitionofCourseLevelsAssumptionsandExpectations.pdf

University of Holy Cross. (n.d.). Definition of course levels. Retrieved from

http://uhcno.edu/academics/docs/Course_Level_Guidelines.pdf

3.5.13 Evaluation of Curriculum

Faculty and administration regularly evaluate curricula at the University of Mobile through various assessment tools. External reviews, faculty curriculum reviews, alumni surveys, student satisfaction surveys, employer surveys, and catalog revision reviews are several methods by which the curriculum is evaluated. Additionally, program coordinator identifies various assessment tools unique for his or her area in a plan that is published by the Office of the Vice President for Academic Affairs.

3.5.14 Online Courses - Definition and Ownership

Faculty members are required to be proficient in the use of computers and the University of Mobile’s learning management system. Faculty members are expected, where appropriate, to develop online courses.

The University has adopted the following guidelines for classifying courses according to the percentage of course content that is delivered online:

For ownership of online courses, please see Section 2.18.1 Intellectual Property.

Instructional videos for using the Canvas LMS are available in the Faculty Resources and Orientation Canvas course site. In addition, faculty are provided with ongoing training and support.

3.5.15 Incomplete Policy

Policy Statement

A student may request that a faculty member assign the grade of Incomplete if the student has completed work that would earn a passing grade in the course but has failed to complete some portion of the required work because of an emergency if the work can be completed without further class attendance. Once an incomplete grade is recorded, students have until the last day of classes the following semester (fall Incomplete - spring; spring Incomplete - fall; summer Incomplete - fall) to complete all requirements as directed by the faculty member.

Approved by the Board of Trustees, November 11, 2016

Administrative and Financial Policies and Procedures

4.1 Accidents and Injuries

Policy Statement:

The University of Mobile complies with all federal and state regulations regarding reporting of accidents. Any employee who is involved in an accident that results in injury, or who witnesses such an accident, shall notify his/her supervisor in the most expedient means available. Workers compensation insurance as required by law shall be maintained by the University.

Approved by the Board of Trustees, April 28, 1992.
Amended and Approved by the Board of Trustees, April 27, 1993.
Revised and approved by the Board of Trustees, April, 2006.
Approved by the Board of Trustees, February 16, 2011.
Approved by the Board of Trustees, April 29, 2016.
Reviewed by the Board of Trustees, March 17, 2023.

Procedure Statement:

A complete report of any accident should be made to the Office of the Vice President for Business and Financial Affairs.

4.2 Authorized Drivers

For an employee to be authorized to drive a University-owned or University leased vehicle, he or she must be registered with and approved by the institution’s insurance company. Information may be obtained from the Business Office.

4.3 Alcohol and Illegal Drugs

Policy Statement:

Students and employees are prohibited from using, possessing, manufacturing, distributing or selling, or making arrangements for the sale or distribution of alcohol or a controlled or illegal substance, or having alcohol or a controlled or illegal substance in his/her system at a detectable level, misusing prescription drugs, inhalants or any other mind-altering or intoxicating substances on the University of Mobile campus or at University-related activities. Anyone violating these policies is subject to disciplinary action ranging from censure to expulsion for students, and from censure to dismissal for employees.

Approved by the Board of Trustees, April 28, 1992.
Amended and Approved by the Board of Trustees, April 27, 1993.
Revised and approved by the Board of Trustees, 2006.
Approved by the Board of Trustees, February 16, 2011.
Revised and approved by the Board of Trustees, April 29, 2016.
Reviewed by the Board of Trustees, March 17, 2023.

Procedure Statement:

It is strongly recommended that students or employees with drug or alcohol dependency seek immediate counseling. Limited on-campus drug and alcohol counseling is available for University of Mobile students and employees upon request. Student Success is available to provide referrals and assist currently enrolled students in obtaining counseling appropriate to their needs. Employees should seek advice in finding appropriate help from their supervisors.

Students who disregard the University of Mobile’s policies regarding prohibition of alcohol and illegal drugs will be disciplined when violations occur. For more details, see the University of Mobile Student Handbook. Employees who disregard the University of Mobile’s policies regarding prohibition of alcohol and illegal drugs will be disciplined or discharged, depending of the offense.

4.4 Athletic Drug and Alcohol Testing

Policy Statement:

The use or abuse of stimulants, anabolic agents, diuretics, street drugs, peptide hormones and analogues, and alcohol is detrimental to the health, education, welfare, and safety of student-athletes and is detrimental to the student body and the athletic programs of the University of Mobile. Thus, in addition to strictly prohibiting the unauthorized or illegal use, sale, distribution or possession of these classes of drugs by its student-athletes, and strictly prohibiting the illegal use, unauthorized use, or abuse of alcohol by its student-athletes, the University of Mobile will conduct random and suspicion-based drug and alcohol tests of its intercollegiate student-athletes for the presence of these drugs and for alcohol. A copy of the implementation procedures and testing protocol is maintained in the Office of Campus Operations and Athletics and in the Office of the Athletics Director and is available upon request.

Approved by the Board of Trustees, April 24, 2001.
Revised and approved by the Board of Trustees, February 16, 2011.
Revised and approved by the Board of Trustees, April 29, 2016.
Reviewed by the Board of Trustees, March 17, 2023.

4.5 Arrest of Employees

Policy Statement:

Arrests or public accusations of University employees by law enforcement officials that might bring discredit or adverse publicity to the University may result in placing the employee on administrative leave with pay until the matter is resolved. The University reserves the right, in its sole and absolute discretion, to immediately terminate any employee in such circumstances if the accusations are found to have substance. The right of termination contained in this policy is in addition to any other rights the University may have to terminate employment.

Approved by the Board of Trustees, April 28, 1992.
Revised and approved by the Board of Trustees, April, 2006.
Approved by the Board of Trustees, February 16, 2011.
Approved by the Board of Trustees, April 29, 2016.
Reviewed by the Board of Trustees, March 17, 2023.

Procedure Statement:

The senior administrator of the office in which the University employee is employed will report the arrest or public accusation to the President and appropriate action will be taken.

4.6 Automobile Parking Spaces

Policy Statement:

All automobiles of University of Mobile employees and students must be parked in appropriately designated areas. A fee for parking privileges may be imposed by the University. The University does not guarantee the security of automobiles, even if parked in parking areas maintained by the University. Violation of University parking regulations could result in fines or loss of campus parking privileges.

Approved by the Board of Trustees, April 28, 1992.
Revised and approved by the Board of Trustees, 2006.
Approved by the Board of Trustees, February 16, 2011.
Approved by the Board of Trustees, April 29, 2016.
Reviewed by the Board of Trustees, March 17, 2023.

Procedure Statement:

Paved areas designated for parking will have lines painted on the pavement. Vehicles should be parked between the lines.

Some areas are reserved for specific persons or groups of people: (1) spaces with blue curbs are reserved for disabled persons; (2) spaces with red curbs are reserved for specific administrators; (3) spaces with gray curbs are reserved for faculty and staff; (4) marked spaces with white or unpainted curbs are available for students, faculty, and staff; (5) selected parking areas are reserved for visitors and marked with appropriate signs; and (6) areas with yellow curbs, areas with no marked parking spaces, and all grass and lawn areas are considered “no parking zones.”

4.7 Automobile Registration

Policy Statement:

Any employee or student who operates a motorized vehicle of any type on campus must register the vehicle.

Approved by the Board of Trustees, April 28, 1992.
Revised and approved by the Board of Trustees, 2006.
Approved by the Board of Trustees, February 16, 2011.
Revised and approved by the Board of Trustees, April 29, 2016.
Reviewed by the Board of Trustees, March 17, 2023.

Procedure Statement:

The vehicle registration policy is applied according to a method approved by the President.

4.8 Bookstore

The Virtual University of Mobile Bookstore currently operates as an online-only bookstore through BNC for textbooks only. The web address is: https://bncvirtual.com/mobile. Questions regarding the textbook-only virtual bookstore may be directed to the University of Mobile Library Office.

The University of Mobile Store is a spirit and merchandise store that offers apparel, supplies, gifts, dorm décor and more and is located on the first floor of Bedsole Commons. Hours of operation vary depending upon time of academic period. Purchases can also be made online at universityofmobilestore.com. Questions and comments relating to The University of Mobile Store may be directed to the Office for Marketing and Public Relations.

4.9 Bulletin Boards and Temporary Signage

Policy Statement: The University maintains bulletin boards, digital signs, and other approved locations which are provided in various buildings on campus for notices and temporary signage. Persons wishing to place material in any of these areas must obtain permission from the designated administrative office prior to posting.

Approved by the Board of Trustees, April 28, 1992.
Approved by the Board of Trustees, February 16, 2011.
Approved by the Board of Trustees, April 29, 2016.
Reviewed by the Board of Trustees, March 17, 2023.

Procedure Statement:

The Office for Student Affairs must approve materials prior to their being placed on the bulletin boards. Any signage with University of Mobile branding or graphics for digital signs must be approved by the Office of Marketing and Public Relations.  Signs, posters, or announcements, are not to be placed on the marble walls or doors of any University buildings. Materials used to hang postings must not damage the surface. Questions may be directed to the Office for Student Affairs or Office for Marketing and Public Relations.

Approved by the Board of Trustees, April 29, 2016.
Reviewed by the Board of Trustees, March 17, 2023.

4.10 Counseling (Non-Academic)

Policy Statement:

The University shall establish and maintain limited counseling and referral services for University of Mobile students with emotional, psychological, or medical problems.

A student who exhibits symptoms of mental, emotional, or psychological dysfunction may be subject to appropriate action as determined by University administration.

Approved by the Board of Trustees, April 28, 1992.
Revised and approved by the Board of Trustees, April, 2006.
Approved by the Board of Trustees, February 16, 2011.
Approved by the Board of Trustees, April 29, 2016.
Reviewed by the Board of Trustees, March 17, 2023.

4.11 Disciplinary Action ─ Cause for Action

Policy Statement:

AT-WILL STATUS EMPLOYEE: An at-will employee may be subject to termination at any time with or without cause. Nevertheless, the University, in an effort to provide guidelines for acceptable conduct, behavior, and job performance, has developed the following nonexclusive list of causes for disciplinary action or termination:

1. an at-will employee is incompetent, inefficient, or negligent in the performance of his or her duties;
2. an at-will employee willfully violates the general policies of the University as stated in the policy manual or in other official University publications;
3. an at-will employee fails to obey any reasonable and lawful direction given by a supervisor in the performance of his or her official duties;
4. an at-will employee fails to pay or make reasonable provisions for the future payment of just debts when annoyance to the University or scandal is caused by such failure;
5. an at-will employee is accused and/or convicted of a felony or a misdemeanor that reflects negatively upon the University;
6. an at-will employee willfully and knowingly makes a false statement or deliberate omission on the employment application or on other official University records;
7. an at-will employee is found to be in violation of the University’s alcohol and illegal drug policy as stated herein; and/or
8. an at-will employee demonstrates excessive unexcused absenteeism and/or tardiness.

FACULTY STATUS EMPLOYEE: A faculty member in violation of stated policies may be subject to disciplinary action.

Approved by the Board of Trustees, April 28, 1992.
Revised and approved by the Board of Trustees, April, 2006.
Approved by the Board of Trustees, February 16, 2011.
Approved by the Board of Trustees, April 29, 2016.
Reviewed by the Board of Trustees, March 17, 2023.

4.11.1 Disciplinary Action - Forms of Action

Policy Statement:

An employee in violation of stated policies may be subject to one or more of the following disciplinary actions, at the sole and absolute discretion of the University, depending upon the severity of the violation:

1. a verbal warning by the supervisor which does not become part of the employee’s official record;
2. a written reprimand by the supervisor or the appropriate administrator which will become part of the employee’s record;
3. disciplinary suspension without pay not to exceed a two-week period (Such suspensions are in writing and become part of the employee’s record. An employee may be suspended with or without cause even though no verbal warnings or written reprimands have been issued to that employee.); or
4. termination. Unless stated to the contrary in a written contract for faculty employment, an employee may be subject to termination at any time. At-will employees may be terminated at any time with or without cause even though no verbal warnings or written reprimands have been issued to that employee. When termination for cause does occur, a written explanation of the cause will be retained in the employee’s permanent records. The employee will be paid through the hour or day of termination, but any accrued but unused vacation time will be forfeited.

Approved by the Board of Trustees, April 28, 1992.
Revised and approved by the Board of Trustees, April, 2006.
Approved by the Board of Trustees, February 16, 2011.
Approved by the Board of Trustees, April 29, 2016.
Reviewed by the Board of Trustees, March 17, 2023.

4.12 Absenteeism/Tardiness

Policy Statement:

Employees are expected to report for work on time. Unsatisfactory attendance will result in disciplinary action, including suspension and discharge. Unsatisfactory attendance or tardiness may have an adverse effect on any promotional considerations.

Approved by the Board of Trustees, April 28, 1992.
Revised and approved by the Board of Trustees, April, 2006.
Approved by the Board of Trustees, February 16, 2011.
Approved by the Board of Trustees, April 29, 2016.
Reviewed by the Board of Trustees, March 17, 2023.

Procedure Statement:

The senior administrator of an employee not complying with this policy will take appropriate action against the employee.

4.13 Emergency Closings

Policy Statement:

The President is authorized to cancel classes and/or temporarily close the University under exceptional circumstances such as those that might endanger the lives of students or employees.

Approved by the Board of Trustees, April 28, 1992.
Amended and Approved by the Board of Trustees, April 27, 1993.
Approved by the Board of Trustees, February 16, 2011.
Approved by the Board of Trustees, April 29, 2016.
Reviewed by the Board of Trustees, March 17, 2023.

Procedure Statement:

The President will notify the Senior Leadership Team immediately upon reaching the decision to close the University. Each Senior Leadership Team member will be responsible for notifying all employees within his/her area of responsibility. The Marketing and Public Relations Office will notify the media if such action is deemed appropriate. If classes are in session at the time a decision is reached, the Vice President for Academic Affairs will notify instructors of each class and inform them of the situation. Such notification will include a recommendation concerning the importance of dismissing class immediately or waiting until the end of the class.

4.14 Emergency Messages

Students, faculty, administrative employees, and staff are notified of emergency messages that involve a death, illness, injury, accident, or a threat to livelihood or property. Any call received by the switchboard and identified as an emergency message is transferred as an emergency call to the appropriate administrative office.

NOTE: The Federal Education Rights and Privacy Act (PL 93-380) states that even in an emergency situation, confidential information may be released only if knowledge of the information is necessary to protect the health and safety of the student or other persons (S93.36). Confidential information includes a student’s location on campus and can be released only by the Registrar, Vice President for Academic Affairs, or Vice President for Student Affairs.

4.15 Entertainment Expenses

On occasion, official entertaining is essential to the growth and image of the institution. Requests for reimbursement from institutional funds to cover costs for special meetings hosted or sponsored by the institution, entertainment of prospective staff members, workshops, and/or other special events should be submitted in advance and approved by the appropriate area Vice President. Intra-institutional entertainment will not be reimbursed.

4.16 Financial Policies

Policy Statement:

All financial policies of the University of Mobile are specifically established by the Board of Trustees.

Approved by the Board of Trustees, April 28, 1992.
Revised and approved by the Board of Trustees, 2006.
Approved by the Board of Trustees, February 16, 2011.
Approved by the Board of Trustees, April 29, 2016.
Approved by the Board of Trustees, March 17, 2023.

Procedure Statement:

Under the committee system as established by the Board of Trustees, the Business Operations Committee may recommend adoption of financial policies to the Board of Trustees. Upon Board approval, the financial policies are implemented by the President and Vice President for Business and Financial Affairs.

4.16.1 Annual Operating Budget

Policy Statement:

The Board of Trustees of the University of Mobile shall approve an operating budget for each fiscal year.

Approved by the Board of Trustees, April 28, 1992.
Revised and approved by the Board of Trustees, 2006.
Approved by the Board of Trustees, February 16, 2011.
Revised and approved by the Board of Trustees, April 29, 2016.
Approved by the Board of Trustees, March 17, 2023.

Procedure Statement:

The Board of Trustees shall approve an operating budget for the fiscal year beginning July 1. Upon recommendation by the President based upon actual enrollment numbers, the Board may amend the operating budget.

4.16.2 Accounting Corrections/Journal Entries

Occasionally, expenditures are charged to accounts using incorrect account numbers, or other errors may occur. In these situations, it may be necessary to correct or change a charge already made to an account number. To request a change or correction, employees must write a memorandum to the Associate Vice President for Business Affairs in the business office requesting such action. The memorandum should specify the reason for the adjustment and itemize each transaction, and should include both incorrect and correct accounts and account numbers, the transaction reference code number, and the dollar amount. For audit purposes, any action should be documented with a clear, complete description.

4.16.3 Authorized Signatures

The authorized signature for each department will be the supervisor or designee. No more than two persons per department shall be authorized to sign documents. In the absence of the supervisor, the approval of the Vice President for the area is required.

The following items are to be forwarded for final authorization to insure the use of properly approved signatures only:

1. budget changes;
2. check requests;
3. time sheets;
4. requisitions for purchase orders;
5. invoice approvals;
6. petty cash requests; and
7. physical plant work orders.

4.16.4 Budgets: Academic Programs

The Dean of the respective college or school, and the Director of Library Services, are responsible for compiling a proposed budget for the next fiscal year and receiving input from departmental faculty members. The fiscal year is from July 1 through June 30. Departmental budget proposals are due to the Vice President for Academic Affairs three days prior to the announced date established by the Vice President for Business and Financial Affairs. The institutional proposal is completed in time for Board of Trustees in its Spring meeting. Budget re-evaluation is done in October of each year.

The Business Office provides budget reports to each department through password protected accounts on Self-Service. Deans and department heads are responsible for proper expenditure of funds, maintaining expenditures within the allocation budgeted, and submitting appropriate documentation and reports on expenditures. Deans must expect, in turn, for faculty/staff to stay within budget allowances and to account for authorized expenditures.

4.16.5 Budget Authorization

Budgets are established through a prescribed process on an annual basis. Any and all changes to the budget must be accompanied with thorough documentation and receive the approval from the Vice President of the area and from the President of the University.

Expenditures are not to be charged to account numbers unless the account numbers have been established by the Business Office and funded through the budget process or with appropriate income. Expenditures are not to exceed budgeted amounts or income.

4.16.6 Budget Preparation Process and Responsibilities

The University’s annual operating budget for the fiscal year is prepared under the direction of the President of the University and each Vice President. This budget is ultimately reviewed by the Board of Trustees and must receive Board approval before implementation.

Preparation of the budget document and any subsequent revision is the responsibility of the Vice President for Business Affairs and Financial Affairs. The budget preparation process is modified each year to reflect improvements in the process and/or circumstances germane to the year. The Business Office provides preparation forms.

4.16.7 Check-Cashing Privilege

All University employees are granted check-cashing privileges through the cashier at the Business Office. Checks may be cashed between the hours of 8:00 a.m. and 4:30 p.m.

The procedures for cashing checks are:

1. checks cannot exceed $25.00;
2. no second-party checks will be accepted;
3. photo identification may be required;
4. there is a $35.00 charge for any check returned by the bank for any reason.

Employees may lose their check-cashing privileges if their checks are returned from the bank.

4.16.8 Check Requests

The Business Office issues checks daily for those expenditures which have been authorized and for which the proper documents have been submitted. Three business days are required for processing.

4.16.9 Debt

Policy Statement:

The Board of Trustees of the University of Mobile shall approve the incurring of any debt by the University of Mobile and shall designate the officers authorized to execute documents in connection with such borrowing.

Approved by the Board of Trustees, April 28, 1992.
Revised and approved by the Board of Trustees, 2006.
Approved by the Board of Trustees, February 16, 2011.
Approved by the Board of Trustees, April 29, 2016.
Approved by the Board of Trustees, March 17, 2023.

Procedure Statement:

When the University of Mobile needs to incur debt for capital additions the President and the Vice President for Business and Financial Affairs shall meet with the Business Operations Committee for a thorough explanation and discussion of the debt to be incurred.

The Business Operations Committee may recommend the incurring of debt to the Board of Trustees. The Board, upon adoption of a resolution, may authorize the incurring of debt in specific amounts and for specific purposes and will designate the officers who are authorized to execute appropriate documents in connection with the borrowing.

4.16.10 Overtime Pay

Policy Statement:

Overtime is paid for hours worked by hourly paid employees in excess of 40 hours within the University work week (Monday - Sunday). When overtime payment is required, it will be calculated on the basis of one and one-half times the regular hourly rate or at the rate prescribed by law.

Approved by the Board of Trustees, April 28, 1992.
Amended and Approved by the Board of Trustees, April 27, 1993.
Revised and approved by the Board of Trustees, April, 2006.
Approved by the Board of Trustees, February 16, 2011.
Approved by the Board of Trustees, April 29, 2016.
Reviewed by the Board of Trustees, March 17, 2023.

Procedure Statement:

Overtime work is to be approved in advance by the senior administrator of the office and should be shown on the time sheet of the employee.

4.16.11 Financial Audits

Policy Statement:

The Board of Trustees of the University of Mobile shall elect and employ an accounting firm to conduct audits of the general and federal programs for each fiscal year.

Approved by the Board of Trustees, April 28, 1992.
Revised and approved by the Board of Trustees, 2006.
Approved by the Board of Trustees, February 16, 2011.
Approved by the Board of Trustees, April 29, 2016.
Approved by the Board of Trustees, March 17, 2023.

Procedure Statement:

At its Fall meeting, upon the recommendation of the Business Operations Committee, the Board of Trustees shall select the accounting firm that will conduct audits for that fiscal year.

4.16.12 Garnishments

See Section 2.13.4.

4.16.13 Investment Funds

Policy Statement:

The Board shall oversee and manage endowment funds under the direction of an Investment Consultant, selected by University of Mobile’s President.  The President of the university as well as the Vice President for Business and Financial Affairs shall be ex-officio officers.

Approved by the Board of Trustees, April 28, 1992.
Revised and approved by the Board of Trustees, 2006.
Approved by the Board of Trustees, February 16, 2011.
Approved by the Board of Trustees, April 29, 2016.
Approved by the Board of Trustees, March 17, 2023.

4.16.14 Petty Cash

Often, it is necessary to make small purchases on behalf of the University when it would be inefficient to prepare a purchase order. To meet this need, the department requesting petty cash may receive it through the cashier at the Business Office window. No more than $50.00 may be received at one time. The cashier is responsible for issuing petty cash.

Petty cash is to be used only for the purpose of infrequent purchases. If frequent purchases are made for the same materials through the same vendor, purchase orders should be used. Receipts substantiating the use of petty cash must be returned to the cashier within forty-eight hours of using the funds. No further petty cash will be released to an individual who has petty cash funds outstanding.

4.16.15 Purchasing

Policy Statement:

Purchase orders are to be issued for the purchase of equipment, material, and supplies by University of Mobile employees. Other than the President and Vice President for Business and Financial Affairs, no University of Mobile employee is authorized to obligate the University of Mobile except through the issuance of a purchase order issued after a requisition is approved by an authorized employee of the individual department. Exceptions to the issuance of a purchase order are allowed in certain circumstances if approved by the President or the Vice President for Business and Financial Affairs.

Approved by the Board of Trustees, April 28, 1992.
Amended and Approved by the Board of Trustees, April 27, 1993.
Revised and approved by the Board of Trustees, 2006.
Approved by the Board of Trustees, February 16, 2011.
Approved by the Board of Trustees, April 29, 2016.
Reviewed by the Board of Trustees, March 17, 2023.

Procedure Statement:

University of Mobile faculty, staff, and administration must comply with purchasing procedures that will require all employees to receive prior approval and a purchase order number for all purchases and/or orders. The purchasing procedures are as follows:

1. Complete the requisition form on Self-service selecting your department head as the next approver;
2. A purchase order will be issued upon approval of the department head on Self-service.
3. You may print a copy of the purchase order from Self-service to give or email to the vendor.

Unauthorized expenditures will be the responsibility of the person making the expenditure, and will result in a payroll deduction for the employee. Repeated offenses will result in disciplinary action.

The following rules apply:

1. Supplies that are not listed on the requisition may not be ordered.
2. A separate purchase order number is required for each vendor.
3. Charges may be made only to the employee’s departmental budget. If expenses are to be charged to an account outside the employee’s budget area, the next approver must be the department head of the department to be charged.
4. Purchase orders are required for all expenditures except for recurring bills such as payments made under a contract, lease agreements, utility bills, withdrawals from student accounts, and University of Mobile business card charges.
5. Before payment is approved, the Business Office must match a purchase order to supporting documentation, such as the approved requisition, and receiving reports. If a purchase order is not obtained, the expenditure will be the responsibility of the person making the expenditure and the sanctions stated above will apply.
6. All purchase orders must be obtained through Self-service.
7. Receipts are required to support all travel expenses. This includes both charge card expenses and travel advances.
8. Expenditure for meals must include the names of the persons at the meal and the business purpose of the meal. Please ensure it is of benefit to the University to have a meal with a meeting. The IRS seldom allows a deduction for a meal in which only employees are in attendance.
9. All charges made on a charge card must be documented. The University of Mobile will not be responsible for payment of charges without the appropriate documentation.

4.16.16 Travel Advance Procedures

Employees may obtain advances from the business office for official University travel equal to the estimated out-of-pocket expenses. Appropriate forms for requesting travel advances can be requested from the Accounts Payable office at accountspayable@umobile.edu and require approval of the supervisor. At the conclusion of the trip but no later than thirty days after travel is completed, all expenses must be itemized with the cash advance indicated as an offset to the total expense.

4.16.17 Tuition, Room, Board, and Fee Schedules

Policy Statement:

The Board of Trustees of the University of Mobile shall set the tuition, room, board, and fee charges for each fiscal year.

Approved by the Board of Trustees, April 28, 1992.
Revised and approved by the Board of Trustees, 2006.
Approved by the Board of Trustees, February 16, 2011.
Approved by the Board of Trustees, April 29, 2016.
Approved by the Board of Trustees, March 17, 2023.

Procedure Statement:

The President shall recommend a schedule of tuition, room, board, and fee charges to the Business Operations Committee. The Business Operations Committee shall propose the tuition, room, board, and fee schedule of charges for adoption by the Board of Trustees.

4.16.18 Unbudgeted Expenditures

Policy Statement:

The incurrence of any unbudgeted expenditure is prohibited without the express approval of the University President. This policy applies to requests regarding personnel, equipment, services, activities, and the augmentation of depleted budget lines.

Each employee with responsibility for an annual budget shall ensure that adequate financial planning is accomplished prior to the beginning of each fiscal year and that during the course of each fiscal year all expenditures are properly approved.

Approved by the Board of Trustees, April 28, 1992.
Revised and approved by the Board of Trustees, 2006.
Approved by the Board of Trustees, February 16, 2011.
Approved by the Board of Trustees, April 29, 2016.
Reviewed by the Board of Trustees, March 17, 2023.

Procedure Statement:

The Vice President for Business Affairs and Financial Affairs shall assure each employee responsible for an annual budget has ongoing access to the associated financial information through Colleague’s Self-Service portal.

4.16.19 Vendors

Policy Statement:

Vendors must be approved through the Office of the Vice President for Business and Financial Affairs. A listing of approved vendors shall be maintained by the Business Office.

Approved by the Board of Trustees, April 28, 1992.
Amended and Approved by the Board of Trustees, April 27, 1993.
Revised and approved by the Board of Trustees, April, 2006.
Approved by the Board of Trustees, February 16, 2011.
Approved by the Board of Trustees, April 29, 2016.
Reviewed by the Board of Trustees, March 17, 2023.

Procedure Statement:

Vendors offering equipment, materials, goods, or services needed by the University of Mobile are encouraged to contact the Vice President for Business and Financial Affairs regarding becoming a University vendor.

4.16.20 Asset Disposal/Transfer Procedures

An asset disposal or transfer form must be completed for each disposal or transfer. Multiple disposals may be put on one sheet or multiple transfers may be put on one sheet.

Asset disposal forms may be obtained from anyone in Administrative Accounting Office via an email request.

• List the inventory tag number (do not attach the tag) for each piece of furniture or equipment.
• Send form to the Physical Plant Accountant prior to disposing or transferring of any item(s).
• The form will be signed by the Physical Plant Accountant and a copy will be returned to you.
• Once you have received copy with signature, notify Maintenance to dispose of/transfer the item(s).
• Maintenance will require the form signed by the Physical Plant Accountant.
• Maintenance will then remove the inventory tag(s) (for disposal only), attach to the form, and send to the Physical Plant Accountant.
• Maintenance will remove the item(s).
• If Maintenance is not needed to transfer an item to another location, the same procedure will be followed except you can send with the form to the Physical Plant Accountant without notification of maintenance. Example: you want to transfer a chair that is no longer needed in your office down the hall to another office.

4.17 Duplicating Service

See Section 2.18.12 Copy Machines

4.18 Internet Resources

The University provides access to appropriate technology including internet access for faculty, staff, and students through the Information Technology Office. See Section 3.3 Office of Information Technology.

Faculty and staff have access to computers in offices which are connected to the University’s network. Faculty and staff are expected to abide by the internet usage guidelines located in Employee Handbook Appendix K: Technology Internet Usage  . Through the internet and Ellucian components, faculty and staff are expected to use products and resources related to their position’s functions (for example, advising and registration). Faculty must also use UM’s learning management system, Canvas, for online and on-campus course syllabi, grades, attendance, and materials. The J.L. Bedsole Library provides access to a wide range of electronic resources from both on- and off-campus.

Classrooms are equipped with computers, data projectors, internet access, and other technology to enhance instruction and learning. Students have internet access across campus and are assigned official UM email account upon enrollment. This UM email account serves as the University’s official means of communication with students. Students have access to Library resources online, course information and materials through Canvas, and registration and student account information through Ellucian’s Self-Service.

4.19 Coffee Service and Snacks

Coffee and snacks are available from Ram Deli in Weaver Hall and in Common Grounds in Bedsole Commons. If coffee is desired in any administrative office or other area, equipment and supplies must be funded from non-institutional sources.

4.20 Professional Memberships and Activities

The University encourages employees to participate in professional organizations and community activities. Funds for faculty travel to professional conferences are provided in college and school budgets. Faculty members are asked to provide information on professional and community involvement to the Office of the Vice President for Academic Affairs to receive recognition and for documentation to be placed in the personnel file.  Faculty may also be eligible for faculty development funds through the Ruby G. Lauzon Endowed Faculty Development Fund.

Each employee is responsible to assure that off-campus activities enhance his or her regular on-campus duties without interfering with them.

4.21 Fire Alarms

Policy Statement:

Fire alarms are for the safety of all persons on campus and for the protection of buildings and equipment. Any misuse of safety devices is strictly prohibited. All buildings affected by a fire alarm must be vacated immediately when the alarm is sounded.

Approved by the Board of Trustees, April 28, 1992.
Revised and approved by the Board of Trustees, 2006.
Approved by the Board of Trustees, February 16, 2011.
Approved by the Board of Trustees, April 29, 2016.
Reviewed by the Board of Trustees, March 17, 2023.

Procedure Statement:

Any person who sees a fire, or reasonably suspects that there is a fire, in a University facility should: (1) attempt to warn others in the facility of the fire, and (2) report the fire to a University official, security guard, or the Prichard Fire Department. Persons are also encouraged to assist in extinguishing the fire if this appears feasible and can be done without placing the person at risk.

Any person who is warned of a fire by an alarm or by another person should immediately and calmly exit the facility and assist anyone else who may experience difficulty leaving the facility.

4.22 Weapons

Policy Statement:

The University of Mobile generally prohibits possession or use of firearms, ammunition, bowie knives, knives with blades 3 inches or longer, instruments of like kind, bows and arrows, fighting weapons (e.g. nunchaku, daggers, etc.), brass knuckles, and other potentially dangerous weapons including fireworks or other explosive devices, in all university buildings, facilities, and properties, and off premises when the employee is engaging in university activities. Bringing firearms of any type into a UM facility, UM automobile, or offsite location while conducting UM business is strictly prohibited. This policy applies to all faculty, staff, students, and visitors of the University of Mobile. Violations of this policy may result in discipline up to and including ejectment from campus and immediate discharge.

Exceptions. There are two (2) exceptions to the general prohibition of potentially dangerous weapons.

The first exception is for compliance with Alabama Act 2013-283. A UM employee may transport or store a lawfully possessed firearm or ammunition in the employee’s own privately-owned vehicle while properly parked in a UM parking area if the employee satisfies all of the following:

1. The employee either:
   1. Has a valid concealed weapon permit; or
   2. If the weapon is any firearm legal for use for hunting in Alabama other than a pistol:
      1. The employee possesses a valid Alabama hunting license;
      2. It is during a season in which hunting is permitted by Alabama law or regulation;
      3. The employee has never been convicted of any crime of violence as defined in Ala. Code § 13A-11-70, nor of any crime set forth in Ala. Code Chap. Title 13A Chapter 6, nor is subject to a Domestic Violence Order, as defined in Ala. Code. § 13A-6-141.
      4. The employee has no documented prior workplace incidents involving the threat of physical injury or which resulted in physical injury.
2. The motor vehicle is operated or parked in a location where it is otherwise permitted to be.
3. The firearm is either:
   1. kept inside the employee’s vehicle and out of sight, while the employee is attending the vehicle; or
   2. kept out of sight, locked in a compartment, container, or in the interior of the employee’s privately owned vehicle or in a compartment or container securely affixed to the employee’s vehicle, when the vehicle is unattended; and

Employees not meeting any of the above requirements are prohibited from having a firearm in a vehicle on UM property. University of Mobile reserves the right to restrict or prohibit the presence of a hunting weapon, to the extent permitted by the Americans with Disabilities Act, if the Vice President for Business and Financial Affairs, Chief Security Officer, and Athletics or Director of Human Resources knows that the employee meets any of the factors listed in Ala. Code § 13A-11-75(a)(1)a.1.-8.

The law does not allow an employee to possess a firearm in an automobile owned by UM or another person.

UM has the right to question an employee regarding verification of any of the above exceptions. Also, in any instance in which UM believes an employee poses a risk of danger to themselves or others, the University reserves the right to make further inquiry as to whether an employee has a weapon on UM property. If the employee in question does have a weapon, the University has the right to take the required steps to ensure the employee is compliant with Alabama Act 2013-283. If it is found that the employee is not in compliance, the employee is subject to disciplinary action, including termination.

The second exception is for campus security personnel authorized by the Vice President for Business and Financial Affairs and Chief Security Officer as delegated for security to be armed and have a weapon on campus while performing job-related duties.

Approved by the Board of Trustees, April 28, 1992.
Amended and Approved by the Board of Trustees, April 27, 1993.
Revised and approved by the Board of Trustees, 2006.
Approved by the Board of Trustees, February 16, 2011.
Revised and approved by the Board of Trustees, April 29, 2016.
Reviewed by the Board of Trustees, March 17, 2023.

Procedure Statement:

Law enforcement officers on campus for class must lock their weapons and ammunition in the trunks of their cars. Those law enforcement officers on campus for official business are exempt from this policy. Any violation of this policy will be subject to disciplinary procedure of the University.

4.23 Fireworks

Policy Statement:

Fireworks are not permitted on campus. Exceptions must be approved by the President.

Approved by the Board of Trustees, April 28, 1992.
Revised and approved by the Board of Trustees, 2006.
Approved by the Board of Trustees, February 16, 2011.
Approved by the Board of Trustees, April 29, 2016.
Reviewed by the Board of Trustees, March 17, 2023.

Procedure Statement:

Anyone using or in possession of fireworks on campus or at a University event will be subject to the University’s disciplinary procedures.

4.24 Food Service

The University contracts with MMI Dining for food services provided through Ingram Cafeteria, Common Grounds in Bedsole Commons, and Ram Deli in Weaver Hall. These facilities accept cash and payment through a declining balance card which may be purchased in UM’s Business Office. Hours of operation are determined by the academic period schedule. Vending machines are available in academic and administrative buildings, and also in the residence halls.

4.25 Guest Lectures/Speakers/Entertainers

Policy Statement:

Invitations to guest lecturers, entertainers, and other external guests presenting a message to students must be approved in advance by the President or appropriate Vice President. The University does not provide a platform for persons who are obscene, who through propaganda and persuasion seek to promote an ideology contrary to the Christian orientation of the University, who advocate immorality, or who incite violence. The appearance of a guest speaker does not imply that either the sponsoring group or the University endorses the views expressed by the speaker. The University does not serve as a legal shield for speakers in any matter related to their statements or actions on the campus.

It is the responsibility of the host department to communicate this policy in an appropriate manner.

Approved by the Board of Trustees, April 28, 1992.
Revised and approved by the Board of Trustees, 2006.
Approved by the Board of Trustees, February 16, 2011.
Approved by the Board of Trustees, April 29, 2016.
Reviewed by the Board of Trustees, March 17, 2023.

4.26 Individuals with Disabilities

Policy Statement:

The University of Mobile does not discriminate against individuals with disabilities in admission or employment practices and operates in compliance with state and federal regulations. Any employee or student with a disability in need of accommodation is directed to the following persons designated to handle inquiries regarding the Americans with Disabilities Act and Section 504:

For Employees:
Diane Black, Director of Human Resources
University of Mobile, Weaver Hall, Accounting Suite
251-442-2209

For Students:
Disability Access and Accommodation
Deven Vasko, Student Support Services Coordinator
University of Mobile, Weaver Hall, Student Success Suite
251-442-2284

Approved by the Board of Trustees, April 28, 1992.
Revised and approved by the Board of Trustees, 2006.
Revised and approved by the Board of Trustees, February 16, 2011.
Revised and approved by the Board of Trustees, April 29, 2016.
Reviewed by the Board of Trustees, March 17, 2023.

4.27 Holidays

Policy Statement:

All full-time employees are authorized a day off with pay for the following holidays:

• Christmas
• Memorial Day
• Good Friday
• New Year’s Day
• Martin Luther King, Jr. Day
• Independence Day
• President’s Day
• Labor Day
• Thanksgiving Day

Depending upon the circumstances, the President is authorized to declare additional days as holidays.

Approved by the Board of Trustees, April 28, 1992.
Amended and Approved by the Board of Trustees, April 27, 1993.
Revised and approved by the Board of Trustees, April, 2006.
Approved by the Board of Trustees, February 16, 2011.
Approved by the Board of Trustees, April 29, 2016.
Reviewed by the Board of Trustees, March 17, 2023.

4.28 Intercollegiate Athletics

Policy Statement:

The University of Mobile shall maintain a variety of intercollegiate athletic programs for men and women students consistent with the university’s mission and purpose, and in compliance with all applicable federal regulations.

Approved by the Board of Trustees, April 28, 1992.
Revised and approved by the Board of Trustees, 2006.
Revised and approved by the Board of Trustees, February 16, 2011.
Approved by the Board of Trustees, April 29, 2016.
Reviewed by the Board of Trustees, March 17, 2023.

4.29 Lost, Found, and Stolen Items

The Mailroom provides a lost and found service for items that are misplaced or found on campus. Anyone finding an item of value should turn it in to the Mailroom as soon as possible. Persons losing items should notify the Mailroom personnel so that they can contact the person if the item is returned.

A stolen-items report should be made to the office of the Vice President for Business Affairs when appropriate.

4.30 Mailroom/Switchboard

UM’s Mailroom offers three primary services: on- and off-campus mail, parcel shipping and receiving, and telephone assistance. Administrative offices, faculty offices, student organizations, and residential students are assigned mailboxes for convenience and for administrative communication purposes. Mail is sent and received from the U.S. Postal Service once daily. Because the Mailroom receives and distributes mail to/from the U.S. Postal Office, postal guidelines require that it remain off-limits to everyone except persons who are employed by the University and assigned to the mailroom. As a convenience to the University community, postage stamps as well as parcel delivery and pick-up services are also available for purchase.

4.31 Notary Public Services

The University provides notary service free of charge to employees and students. Those needing to use this service should make their requests during regular office hours at the Business Office or President’s Office.

4.32 Official Announcements

Official announcements to the faculty, staff, or student body ordinarily are issued from the Office of the President or the Office of the Vice President for Academic Affairs. Other announcements/memoranda issued specifically to faculty require the Vice President for Academic Affairs approval.

Official announcements may be communicated via voice mail or e-mail, so it is important that employees check these regularly.

4.33 Pets on Campus

Pets on campus must be kept on leashes. Only service animals such as seeing-eye dogs are allowed in classroom and office buildings. (For information on assistance animals, see UM’s Assistant Animal Policy in the UM Student Handbook.)

4.34 Political Activities on Campus

The University is a non-profit organization as defined by the Internal Revenue Code. As such, its Articles of Incorporation prohibit it to engage in certain political activities. The University is prohibited from:

1. supporting or opposing candidates for public office;
2. seeking to accomplish objectives that may be obtained only through legislative activity and advocating or campaigning for such objectives; or
3. engaging in “substantial” legislative activities.

The University may not sponsor or sanction any such activities. This should not be construed to prohibit the organization of student groups along political lines or nonpartisan provision of facilities and forums for the expression of political views to the extent that such activities are sanctioned by the Constitutions of the United States of America and/or the State of Alabama.

4.35 Policy Approval

Policy Statement:

Broad institutional policies guiding the operation of the University of Mobile must be approved by the Board of Trustees.

Approved by the Board of Trustees, April 28, 1992.
Revised and approved by the Board of Trustees, April, 2006.
Approved by the Board of Trustees, February 16, 2011.
Approved by the Board of Trustees, April 29, 2016.
Reviewed by the Board of Trustees, March 17, 2023.

Procedure Statement:

The President will present to the Board of Trustees any recommended changes in existing policies or recommended new policies for approval. Once approved, the new policies will be incorporated into the University of Mobile Policy Manual.

4.36 Publicity

The Office of Marketing and Public Relations coordinates publicity (print and broadcast) for all University-sponsored events and activities. The following steps have been identified for initiating publicity through local, regional, and national media.

1. Anyone interested in promoting any University activity, program, lecture, recital, or other event should contact the Office of Marketing and Public Relations at least three weeks prior to the event in order to receive maximum coverage.
2. The Office of Marketing and Public Relations will distribute press releases and announcements to the appropriate radio, television, and newspapers.

Also see Section 6.6 Media Relations and Section 3.5.8 Printed Materials and Advertisements for Academic Areas.

4.37 Safety

Policy Statement:

The University of Mobile complies with all applicable state and federal laws relating to the safety and health of its employees and students, including, but not limited to, compliance with the Occupational Safety and Health Act (OSHA) of 1970.

Approved by the Board of Trustees, April 28, 1992.
Revised and approved by the Board of Trustees, April, 2006.
Approved by the Board of Trustees, February 16, 2011.
Approved by the Board of Trustees, April 29, 2016.
Reviewed by the Board of Trustees, March 17, 2023.

Procedure Statement:

All University personnel and students enrolled in science lab courses should read the Hazard Communication Information Program brochure and comply with its recommendations. All persons should also exercise sound judgment regarding any matter that could affect their own or another’s health or safety. Potentially dangerous situations or circumstances should be reported immediately to the maintenance department, Business Office, security personnel, or, in the event of an emergency, any University official.

4.38 Security on Campus

Policy Statement:

All University employees are expected to promote the safety and security of students and fellow employees by immediately reporting any suspicious persons and/or activities to the Campus Security office. In the event of an emergency, 911 should be called.

Approved by the Board of Trustees, April 28, 1992.
Revised and approved by the Board of Trustees, April, 2006.
Approved by the Board of Trustees, February 16, 2011.
Approved by the Board of Trustees, April 29, 2016.
Reviewed by the Board of Trustees, March 17, 2023.

Procedure Statement:

All persons are expected to exercise good judgment and due caution while on the campus of the University of Mobile or at any event sponsored by the University. Any matter that appears to threaten the safety or security of oneself, or another person, or any property, should be reported immediately or as soon thereafter as possible, to Campus Security, or the nearest University official.

4.39 Smoking

Policy Statement:

The University of Mobile aims to foster a healthy environment in which to work, live, learn, and grow.  The University of Mobile is therefore a smoke-free campus.  The purpose of this policy is to ensure a safe and healthy environment that is consistent with the mission of the University as a Christ-centered academic community.  Smoking of any kind, including e-cigarettes, is prohibited everywhere on campus and in university-owned/leased vehicles.

Approved by the Board of Trustees, April 28, 1992.
Revised and approved by the Board of Trustees, April, 2006.
Approved by the Board of Trustees, February 16, 2011.
Approved by the Board of Trustees, April 29, 2016.
Reviewed by the Board of Trustees, March 17, 2023.

Procedure Statement

According to the U.S. Center for Disease Control and Prevention, cigarette smoking causes an estimated 480,000 U.S. deaths annually, including 41,000 from secondhand smoke exposure.  Nearly all adult cigarette smokers start smoking before age 26 years, making smoke-free and tobacco-free policies at colleges and universities important.

In accordance with the recommendation from the U.S. Department of Health and Human Services and the CDC, and for safety of everyone on campus, the University of Mobile is a Smoke-free campus.  This includes but is not limited to the use of tobacco products, hookah, and e-cigarettes (vaping).

Anyone violating this policy may be asked to leave campus and/or may be further subject to further disciplinary action.  Repeated violations may result in permanent exclusion from campus and/or permanent disciplinary action. 

4.40 Solicitations

No employee should sell, solicit, or promote pledge of membership, or other types of support on institutional property during working hours. Distribution or circulation of any material during working hours is not permitted unless specifically authorized by the President of the University or his representative.

4.41 Telephone

Policy Statement:

Employees are discouraged from using University telephones for prolonged personal calls. Relatives and friends should be discouraged from making non-emergency calls to University personnel during working hours.

Approved by the Board of Trustees, April 28, 1992.
Revised and approved by the Board of Trustees, April, 2006.
Approved by the Board of Trustees, February 16, 2011.
Approved by the Board of Trustees, April 29, 2016.
Reviewed by the Board of Trustees, March 17, 2023.

4.42 Transportation: University-Owned Vehicles

When available, University vehicles may be used for travel to professional meetings and for University business. Prior to travel, employees must complete an approval form and process the form through their Dean or supervisor. The form must reflect the nature of the travel, dates, destination, mode(s) of transportation, and request for any travel advance. Vehicles are scheduled through the Business Office. The Office of the President reserves the right to establish priority use on all University vehicles.

The University employee who is to be responsible for its use must request van use. The user should check the gas gauge prior to use to be sure that adequate gas is included. For out-of-town trips, the University employee should secure credit cards to which gas and other supplies will be charged. A charge for mileage will be made to those using the van.

Vehicles traveling under approved conditions are covered under the University liability insurance. For specific coverage or for unusual situations, the employee requesting the van should discuss any insurance questions in advance of travel with the Business Office personnel.

4.43 Facility Use/Rental Policy Statement

Policy Statement:

The purpose of this policy is to set priorities for facilities usage, define scheduling procedures, and establish charges associated with event management and facility usage.  Activities shall in no way violate the purposes, property, policies, procedures, or regulations of the university or federal and state laws.

All events or functions associated with University of Mobile facilities must be consistent with and will not promote any agenda contrary to the educational and religious tenets described in the Statement of Christian Affirmation, the Policy and Procedures Manual, the Employee Handbook and the Student Handbook.  Any event that is inconsistent with those tenets will be denied access or cancelled.  No alcoholic beverages may be brought or consumed on university property. The University of Mobile is a smoke-free campus. Firearms are prohibited on campus except as allowed by university policy. Based on these considerations, the university shall allow use of its facilities by others in accordance with the following guidelines and requirements.

Facility Purposes

The purpose of the facilities at the University of Mobile is to support the educational mission and strategic goals of the university.  The facilities are available primarily for programs offered by and intended for the campus community.  To the extent that space is available, the university welcomes community groups and organizations to utilize limited, designated spaces in certain campus facilities for a designated fee for purposes compatible with the university’s mission and strategic goals.  University facilities will not be used as an official site for any event such as, weddings, official church gatherings, or unsanctioned Bible studies.

An event is considered “external” if there is no associated purpose with the current administrative and academic objectives of the university. An individual or organization is considered “external” if there is no current affiliation with the university. External organizations are required to submit a certificate of insurance at the time of booking and approval.

University of Mobile faculty, staff and students who are affiliated with an external organization may request the use of a facility for the organization, however, if the event is external, appropriate fees will be charged.

The President’s Office reserves the right to determine whether the requested event shall be considered internal, external or co-sponsored and may assess event fees according to policy guidelines. An event that is reserved under an internal department or organization name but is actually for an external company, group or individual is prohibited by the university.

All general university policies apply to any events and external entities while using facilities on campus.

Catering - Outside catering for external events are not permitted in any venues on campus. MMI has first right of refusal for all food and beverage needs on campus.

Co-sponsored events:

The purpose of the event should complement the mission of the university. A co-sponsored event may not result in the personal or financial gain, including fundraising activities for the external group or university employee. The educational or public service implications of the event must be evident. The co-sponsoring department must complete the facility request form and get approval from the Office of Even Operations.  The facility rental fee for co-sponsored external groups may be waived or reduced at the discretion of the Office of Event Operations. The internal sponsor must serve as the event coordinator for planning and execution of the event and that individual must be in attendance throughout the duration of the event.

Potential Participation - Access to and use of university facilities and property of the University of Mobile are restricted to the institution, institutional administration for official functions, normal educational activities, and invited or sponsored guests of the institution except as specifically provided for this policy, or when part or all of the campus, its buildings or facilities, are open to the general public for a designated time and purpose, or when use by non-affiliated entities or individuals has been granted or approved pursuant to the provisions of this policy. Rental fees may apply, are quoted on an individual basis and are subject to change. Employees may use facilities for personal use only if the space is not already reserved or needed for university business. Employees will be charged a nominal cleaning fee and an hourly charge for AV personnel, if needed. A deposit of 50% of the rental fees will be due upon booking and approval of the event with the balance due one week before the reservation date. Once the request form has been submitted, someone will be in contact with a quote. Contact the office of Event Operations at events@umobile.edu for payment information.

Official Scheduling/Calendar - University facilities are used for many purposes by internal and external groups.  For purposes of published information and to avoid conflicts, use of any University facility for all meetings/functions/events, outside of academic classes, by either internal or external groups, must be placed on the university calendar.  University organizations must also place their off-campus functions/events on the university calendar.  The university calendar is maintained by the Office of Event Operations. The calendar and facility request form are located online at umobile.edu/calendar.

In the event either party is unable to perform its obligations under the terms of the facility rental because of acts of God, malfunction of computer facilities, loss of power, or other causes reasonably beyond its control, such party shall not be liable for damages resulting from such failure to provide facilities or other services from such causes.

Approved by the Board of Trustees, date unknown.
Revised and approved by the Board of Trustees, 2006.
Revised and approved by the Board of Trustees, February 16, 2011.
Revised and approved by the Board of Trustees, April 29, 2016.
Reviewed by the Board of Trustees, March 17, 2023.

4.44 University Publications and External Communications

Policy Statement:

All University of Mobile publications that are distributed to the public (i.e., catalogs, brochures, flyers, Internet) are to be submitted to the office of Marketing and Public Relations for approval and printing. In addition, all advertising in any media (i.e., newspaper, magazines, radio, and television) must be approved by the office of Marketing and Public Relations prior to publication.

Approved by the Board of Trustees, April 28, 1992.
Amended and Approved by the Board of Trustees, October 29, 1996.
Revised and approved by the Board of Trustees, 2006.
Approved by the Board of Trustees, February 16, 2011.
Revised and approved by the Board of Trustees, April 29, 2016.
Reviewed by the Board of Trustees, March 17, 2023.

Procedure Statement:

Publications proposed for approval should be submitted in draft form with a print order to the office of Marketing and Public Relations. All academic brochures must also be approved by the Vice President for Academic Affairs prior to publication. When approval is granted, the office of Marketing and Public Relations arranges for design services. The employee submitting the publication then reviews the printer’s draft and notifies the Executive Director of Marketing and Public Relations of any changes. Once the draft is finalized, the office of Marketing and Public Relations submits the publication to the printer for production.

4.45 Federal Work Study

The Career Services and Financial Aid Offices collaborate with work-study supervisors to assist with hiring student workers for open positions.  The Student Workforce application is located on the University’s website and can be submitted electronically.   Work-study supervisors maintain a job description for their departments.  Supervisors are encouraged to post positions through Human Resources so they can be posted to the University’s website for students to apply for specific positions.

Work student students are expected to work their assigned hours, beginning with the opening of the academic period, and working through their last scheduled examination day.  Work study students are paid an hourly wage bi-weekly.  Time sheets are submitted through UM self-service.  Each supervisor has the responsibility for seeing that time sheets are accurately completed and signed.

4.46 Identity Theft Prevention

Policy Statement:

I. PROGRAM ADOPTION

The University of Mobile (“University”) developed this Identity Theft Prevention Program (“Program”) pursuant to the Federal Trade Commission’s (“FTC”) Red Flags Rule, which implements Section 114 of the Fair and Accurate Credit Transactions Act of 2003. This Program was developed with oversight and approval of the University of Mobile’s Board of Trustees. After consideration of the size and complexity of the University’s operations and account systems, and the nature and scope of the University’s activities, the University implemented this program effective June 30, 2009.

II. DEFINITIONS AND PROGRAM

1. Red Flags Rule Definitions Used in this Program

“Identity Theft” is a “fraud committed or attempted using the identifying information of another person without authority.”

A “Red Flag” is a “pattern, practice, or specific activity that indicates the possible existence of Identity Theft.”

A “Covered Account” includes all student accounts or loans that are administered by the University.

“Program Administrator” is the individual designated with primary responsibility for oversight of the program. See Section VI below.

“Identifying information” is “any name or number that may be used, alone or in conjunction with any other information, to identify a specific person,” including: name, address, telephone number, social security number, date of birth, government issued driver’s license or identification number, alien registration number, government passport number, employer or taxpayer identification number, student identification number, computer’s Internet Protocol address, or routing code.

2. Fulfilling Requirements of the Red Flags Rule

Under the Red Flags Rule, the University is required to establish an “Identity Theft Prevention Program” tailored to its size, complexity and the nature of its operation. Each program must contain reasonable policies and procedures to:

1. Identify relevant Red Flags for new and existing covered accounts and incorporate those Red Flags into the Program;
2. Detect Red Flags that have been incorporated into the Program;
3. Respond appropriately to any Red Flags that are detected to prevent and mitigate Identity Theft; and
4. Ensure the Program is updated periodically to reflect changes in risks to students or to the safety and soundness of the student from Identity Theft.

III. IDENTIFICATION OF RED FLAGS

In order to identify relevant Red Flags, the University considers the types of accounts that it offers and maintains, methods it provides to open its accounts, methods it provides to access its accounts, and its previous experiences with Identity Theft. The University identifies the following Red Flags in each of the listed categories:

1. Notifications and Warnings from Credit Reporting Agencies
   Red Flags

   1. Report of fraud accompanying a credit report;
   2. Notice or report from a credit agency of a credit freeze on an applicant;
   3. Notice or report from a credit agency of an active duty alert for an applicant;
   4. Receipt of a notice of address discrepancy in response to a credit report request; and
   5. Indication from a credit report of activity that is inconsistent with an applicant’s usual pattern or activity.

2. Suspicious Documents
   Red Flags

   1. Identification document or card that appears to be forged, altered or inauthentic;
   2. Identification document or card on which a person’s photograph or physical description is not consistent with the person presenting that document;
   3. Other document with information that is not consistent with existing student information; and
   4. Application for service that appears to have been altered or forged.

3. Suspicious Personal Identifying Information
   Red Flags

   1. Identifying information presented that is inconsistent with other information the student provides (example: inconsistent birth dates);
   2. Identifying information presented that is inconsistent with other sources of information (for instance, an address not matching an address on a loan application);
   3. Identifying information presented that is the same as information shown on other applications that were found to be fraudulent;
   4. Identifying information presented that is consistent with fraudulent activity (such as an invalid phone number or fictitious billing address);
   5. Social security number presented that is the same as one given by another student;
   6. An address or phone number presented that is the same as that of another person;
   7. A person fails to provide complete personal identifying information on an application when reminded to do so; and
   8. A person’s identifying information is not consistent with the information that is on file for the student.

4. Suspicious Covered Account Activity or Unusual Use of Account
   Red Flags

   1. Change of address for an account followed by a request to change the student’s name;
   2. Payments stop on an otherwise consistently up-to-date account;
   3. Account used in a way that is not consistent with prior use;
   4. Mail sent to the student is repeatedly returned as undeliverable;
   5. Notice to the University that a student is not receiving mail sent by the University;
   6. Notice to the University that an account has unauthorized activity;
   7. Breach in the University’s computer system security; and
   8. Unauthorized access to or use of student account information.

5. Alerts from Others
   Red Flags

   1. Notice to the University from a student, Identity Theft victim, law enforcement or other person that the University has opened or is maintaining a fraudulent account for a person engaged in Identity Theft.

IV. DETECTING RED FLAGS

1. Student Enrollment
   In order to detect any of the Red Flags identified above or associated with the enrollment of a student, University personnel will take the following steps to obtain and verify the identity of the person opening the account:
   Detect

   1. Require certain identifying information such as name, date of birth, academic records, home address or other identification; and
   2. Verify the student’s identity at time of issuance of student identification card (review of driver’s license or other government-issued photo identification).

2. Existing Accounts
   In order to detect any Red Flags identified above for an existing Covered Account, University personnel will take the following steps to monitor transactions on an account:
   Detect

   1. Verify the identification of students if they request information (in person, via telephone, via facsimile, via email);
   2. Verify the validity of requests to change billing addresses by mail or email and provide the student a reasonable means of promptly reporting incorrect billing address changes; and
   3. Verify changes in banking information given for billing and payment purposes.
3. Consumer (“Credit”) Report Requests
   In order to detect any of the Red Flags identified above for an employment or volunteer position for which a credit or background report is sought, University personnel will take the following steps to assist in identifying address discrepancies:
   1. Require written verification from any applicant that the address provided by the applicant is accurate at the time the request for the credit report is made to the consumer reporting agency; and
   2. In the event that notice of an address discrepancy is received, verify that the credit report pertains to the applicant for whom the requested report was made and report to the consumer reporting agency an address for the applicant that the University has reasonable confirmed to be accurate.

V. PREVENTING AND MITIGATING IDENTITY THEFT

In the event University personnel detect any identified Red Flags, such personnel shall take one or more of the following steps, depending on the degree of risk posed by the Red Flag:

Prevent and Mitigate

1. Continue to monitor a Covered Account for evidence of Identity Theft;
2. Contact the student or applicant (for which a credit report was run);
3. Change any passwords or other security devices that permit access to Covered Accounts;
4. Not open a new Covered Account;
5. Provide the student with a new student identification number;
6. Notify the Program Administrator for determination of the appropriate step(s) to take;
7. Notify law enforcement;
8. File or assist in filing a Suspicious Activities Report (“SAR”); or
9. Determine that no response is warranted under the particular circumstances.

Protect Student Identifying Information

In order to further prevent the likelihood of Identity Theft occurring with respect to Covered Accounts, the University will take the following steps with respect to its internal operating procedures to protect student identifying information:

1. Ensure that its website is secure or provide clear notice that the website is not secure;
2. Ensure complete and secure destruction of paper documents and computer files containing student account information when a decision has been made to no longer maintain such information;
3. Ensure that office computers with access to Covered Account information are password protected;
4. Avoid use of social security numbers;
5. Ensure computer virus protection is up to date; and
6. Require and keep only the kinds of student information that are necessary for University purposes.
7. Prior to disposal, all computers will be sent to the Office of Information Technology for cleansing. No computer will be disposed of without the Office of Information Technology’s approval.

VI. PROGRAM ADMINISTRATION

1. Oversight
   Responsibility for developing, implementing and updating this Program lies with an Identity Theft Committee (“Committee”) for the University. The Committee is headed by a Program Administrator who may be the President of the University or his or her appointee. Two or more other individuals appointed by the President of the University or Program Administrator comprise the remainder of the committee membership. The Program Administrator will be responsible for ensuring appropriate training of University staff on the Program, for reviewing any staff reports regarding the detection of Red Flags and the steps for preventing and mitigating Identity Theft, determining which steps of prevention and mitigation should be taken in particular circumstances and considering periodic changes to the Program.

2. Staff Training and Reports
   University staff responsible for implementing the Program shall be trained either by or under the direction of the Program Administrator in the detection of Red Flags and the responsive steps to be taken when a Red Flag is detected. University staff shall be trained, as necessary, to effectively implement the Program. University employees are expected to notify the Program Administrator once they become aware of an incident of Identity Theft or of the University’s failure to comply with this Program. At least annually or as otherwise requested by the Program Administrator, University staff responsible for development, implementation, and administration of the Program shall report to the Program Administrator on compliance with the Program. The report should address such issues as effectiveness of policies and procedures in addressing the risk of identity theft in connection with the opening and maintenance of Covered Accounts, service provider arrangements, significant incidents involving identity theft and management’s response, and recommendations for changes to the Program.

3. Service Provider Arrangements
   In the event the University engages a service provider to perform an activity in connection with one or more Covered Accounts, the University will take the following steps to ensure the service provider performs its activity in accordance with reasonable policies and procedures designed to detect, prevent and mitigate the risk of Identity Theft.

   1. Require, by contract, that service providers have such policies and procedures in place; and
   2. Require, by contract, that service providers review the University’s Program and report any Red Flags to the Program Administrator or the University employee with primary oversight of the service provider relationship.

4. Non-disclosure of Specific Practices
   For the effectiveness of this Identity Theft Prevention Program, knowledge about specific Red Flag identification, detection, mitigation and prevention practices may need to be limited to the Committee who developed this Program and to those employees with a need to know them. Any documents that may have been produced or are produced in order to develop or implement this program that list or describe such specific practices and the information those documents contain are considered “confidential” and should not be shared with University employees or the public. The Program Administrator shall inform the Committee and those employees with a need to know the information of those documents or specific practices which should be maintained in a confidential manner.

5. Program Updates
   The Committee will periodically review and update this Program to reflect changes in risks to students and the soundness of the University from Identity Theft. In doing so, the Committee will consider the University’s experiences with Identity Theft situations, changes in Identity Theft methods, changes in Identity Theft detection and prevention methods, and changes in the University’s business arrangements with other entities. After considering these factors, the Program Administrator will determine whether changes to the Program, including the listing of Red Flags, are warranted. If warranted, the Committee will update the Program.

Approved by the Board of Trustees, February 16, 2011.
Revised and approved by the Board of Trustees, April 29, 2016.
Reviewed by the Board of Trustees, March 17, 2023.

4.47 Document Retention and Destruction

Policy Statement:

The University of Mobile, Inc. (hereinafter the “University”) acknowledges its obligations to preserve information relating to litigation, audits, administrative charges, and government investigations.

The information listed in the retention schedule below is intended as a guideline and may not contain all the records the University may be required to keep in the future, particularly when faced with the likelihood of litigation. Questions regarding the retention of documents not listed in this chart should be directed to the President.

All claims or potential claims that could result in legal action must be reported immediately to the Vice President of Business and Financial Affairs. In situations involving potential litigation, the Vice President of Business and Financial Affairs may issue a notice, known as a “litigation hold.” A litigation hold requires immediate suspension of routine destruction of documents and initiation of efforts to preserve all potentially relevant documents, including electronic documents, information stored on servers, and information stored on backup tapes or other media capable of restoration. Electronic documents include email communications and electronically stored versions of hard copies of documents, as well as documents created on the University’s computer system. “Key players” will be identified as precisely as possible in the litigation hold notice, and no records specified in any litigation hold may be destroyed, even if the scheduled destruction date has passed, until the litigation hold is withdrawn in writing by the Vice President of Business and Financial Affairs.

Electronic Documents and Records

Electronic documents will be retained as if they were paper documents. Therefore, any electronic files that fall into one of the document types on the above schedule will be maintained for the appropriate amount of time. If a user has sufficient reason to keep an e-mail message, the message should be printed in hard copy and kept in the appropriate file or moved to an “archive” computer file folder. Backup and recovery methods will be tested on a regular basis.

Prior to disposal, all computers will be sent to the Office of Information Technology for cleansing. No computer will be disposed of without the Office of Information Technology’s approval.

Emergency Planning

The University’s records will be stored in a safe, secure, and accessible manner. Documents and financial files that are essential to keeping the University operating in an emergency will be duplicated or backed up at least weekly and maintained off-site.

Document Destruction

The President is responsible for the ongoing process of identifying records, which have met the required retention period, and overseeing their destruction. Destruction of financial and personnel-related documents will be accomplished by shredding. Document destruction will be suspended immediately upon any indication of an official investigation or when an administrative charge or complaint or lawsuit is filed or appears likely. Destruction will be reinstated upon conclusion of the investigation. A written log will be maintained indicating the general types of documents destroyed, the destruction date, and the manner of destruction.

Compliance

Failure on the part of employees to follow this policy can result in possible civil and criminal sanctions against the University and its employees and possible disciplinary action against responsible individuals. The President will periodically review these procedures with the University’s legal counsel or certified public accountant to ensure that they are in compliance with new or revised regulations.

Approved by the Board of Trustees, February 16, 2011.
Revised and approved by the Board of Trustees, April 29, 2016.
Reviewed by the Board of Trustees, March 17, 2023.

4.48 Whistleblower

Policy Statement:

General

The University of Mobile (the “University”) requires trustees, officers and employees to observe high standards of business and personal ethics in the conduct of their duties and responsibilities. As employees and representatives of the University, we must practice honesty and integrity in fulfilling our responsibilities and comply with all applicable laws and regulations.

Reporting Responsibility

It is the responsibility of all trustees, officers and employees to report ethics violations or suspected violations in accordance with this Whistleblower Policy.

No Retaliation

No trustee, officer or employee who in good faith reports an ethics violation shall suffer harassment, retaliation or adverse employment consequence. An employee who retaliates against someone who has reported a violation in good faith is subject to discipline up to and including termination of employment. This Whistleblower Policy is intended to encourage and enable employees and others to raise serious concerns with the University prior to seeking resolution outside the University.

Reporting Violations

The University has an “open door” policy and suggests that employees share their questions, concerns, suggestions or complaints with someone who can address them properly. In most cases, an employee’s supervisor is in the best position to address an area of concern. However, if you are not comfortable speaking with your supervisor or you are dissatisfied with your supervisor’s response, you are encouraged to speak with someone in the Human Resources Department or anyone in management with whom you are comfortable approaching. Supervisors and managers are required to report suspected ethics violations to the University’s President, who has specific and exclusive responsibility to investigate all reported violations. For suspected fraud, (or when you are dissatisfied or uncomfortable with following the University’s open door policy), individuals should contact the University’s President directly. Questions concerning the President should be directed to the chairman of the board of trustees.

Accounting and Auditing Matters

The Business Operations Committee of the Board of Trustees shall address all reported concerns or complaints regarding corporate accounting practices, internal controls or auditing. The President shall immediately notify the Business Operations committee of any such complaint and work with the committee until the matter is resolved.

Acting in Good Faith

Anyone filing a complaint concerning a violation or suspected violation must be acting in good faith and have reasonable grounds for believing the information disclosed indicates a violation. Any allegations that prove to be unsubstantiated and prove to have been made maliciously or knowingly false will be viewed as a serious disciplinary offense.

Confidentiality

Violations or suspected violations may be submitted on a confidential basis by the complainant or may be submitted anonymously. Reports of violations or suspected violations will be kept confidential to the extent possible, consistent with the need to conduct an adequate investigation.

Handling of Reported Violations

The President will notify the sender and acknowledge receipt of the reported violation or suspected violation within five business days. All reports will be promptly investigated and appropriate corrective action will be taken if warranted by the investigation.

Approved by the Board to Trustees, February 16, 2011.
Approved by the Board of Trustees, April 29, 2016.
Reviewed by the Board of Trustees, March 17, 2023.

Student Life Policies and Procedures

5.1 Career Services

Policy Statement:

The University shall provide career services for its prospective graduates and alumni and shall seek part-time employment for University of Mobile students.

Approved by the Board of Trustees, April 28, 1992.
Revised and approved by the Board of Trustees, April, 2006.
Approved by the Board of Trustees, February 16, 2011.
Approved by the Board of Trustees, April 29, 2016.
Reviewed by the Board of Trustees, March 17, 2023.

5.2 Confidentiality of Student Records

See section 2.18.2.

5.3 Student Counseling Services

University counseling services are available to assist currently enrolled students in obtaining counseling appropriate to their needs, provide consultation and crisis intervention services to students and others. The Campus Counselor is available to provide referrals and assist currently enrolled students in obtaining counseling appropriate to their needs, and to provide consultation and crisis intervention services - 251.442.2292.

Counseling office hours are posted at the beginning of each academic period on the campus bulletin boards and in the residence halls. Students are encouraged to set appointments by contacting Student Success.

5.4 Financial Aid

Policy Statement:

The University of Mobile shall provide a system of financial aid comprised of grants, scholarships, loans, and work opportunities designed to assist students in meeting the cost of their education. Nothing in this policy shall be construed to obligate the University to provide a specific type of financial aid or a specific amount of financial aid for any student.

A student may appeal financial aid decisions by submitting a letter of appeal to the Associate Vice President for Financial Aid.

Approved by the Board of Trustees, April 28, 1992.
Amended and Approved by the Board of Trustees, April 27, 1993.
Revised and approved by the Board of Trustees, April, 2006.
Approved by the Board of Trustees, February 16, 2011.
Approved by the Board of Trustees, April 29, 2016.
Reviewed by the Board of Trustees, March 17, 2023.

Procedure Statement:

A student who desires to apply for financial aid must complete all the necessary applications required by the programs for which he/she wishes to apply. Applications for aid are for one academic year only. To receive financial aid for subsequent years, a student must complete new applications every year and meet the criteria of the programs. A student may appeal financial aid decisions by submitting a letter to the Associate Vice President for Financial Aid for review.

5.5 Food Services

Policy Statement:

All students occupying university residence shall participate in a meal plan.

Full-time commuter students participate in a commuter meal plan.

Approved by the Board of Trustees, April 28, 1992.
Revised and approved by the Board of Trustees, April, 2006.
Approved by the Board of Trustees, February 16, 2011.
Approved by the Board of Trustees, April 29, 2016.
Reviewed by the Board of Trustees, March 17, 2023.

Procedures

Food service is available through Ingram Cafeteria, Common Grounds and Grill Works in Bedsole Commons, and Ram Deli in Weaver Hall during posted hours. View menu and dining hours at: https://www.uofmobiledining.com/. All traditional undergraduate students, including commuter students, are required to participate in the dining plan. Residence hall students use the identification card for service in the Cafeteria. Employees of the University are invited to eat in the cafeteria at the posted meal prices. Meal memberships are available through the Business Office. Cafeteria hours are subject to modification for special events and holidays.

5.6 Funds of Student Organizations

Policy Statement:

Funds raised by sanctioned student organizations must be kept in University accounts and disbursed in accordance with prescribed procedures pertaining to the disbursement of University funds for goods or services. They may not be used for purposes contrary to the policies or mission of the institution.

Approved by the Board of Trustees, April 28, 1992.
Approved by the Board of Trustees, February 16, 2011.
Approved by the Board of Trustees, April 29, 2016.
Reviewed by the Board of Trustees, March 17, 2023.

5.7 Alabama School of the Arts Employee

Hearing Health

Hearing Health is of vital importance and requires the attention of the students in Alabama School of the Arts. The frequent, prolonged exposure to the often, loud volume of rehearsals, concerts and crowds puts musicians at prime risk for hearing problems, including tinnitus and noise-induced hearing loss.

Wearing hearing protection is recommended in any loud, noisy environment, and when loud music is present, such as in rehearsal settings or live concerts; from marching bands and amplifiers; or at band practice. A good rule of thumb is that if the decibel level is above 85 decibels (dB), wear hearing protection. For example, a single field drum strike in room M228 registers a dB level of 106. Ensembles utilizing audio gear, Symphonic Winds & RamCorps percussion lines frequently exceed 85 dB. Continuous exposure to such sound levels can be dangerous to hearing health.

To prevent hearing loss due to loud sounds/noises, the UM Schools of Music & Worship Leadership, Alabama School of the Arts highly recommend the use of ear protection during rehearsals and performances where such dangerous audio volume above 85dB exists. The Schools of Music & Worship Leadership, Departments of Music, Theatre and Worship Leadership will supply (free of charge) earplugs for students. Ear plugs are available in M228 and M207 and have a noise reduction rating of 31 dB.

Health and Safety Statement for Musculoskeletal and Vocal Health

At the Alabama School of the Arts, we are committed to creating a safe and healthy environment for all students, faculty, and staff. Our priority is to ensure the well-being of individuals by addressing potential risks and promoting practices that contribute to musculoskeletal and vocal health. This health and safety statement outlines our dedication to preventing injuries, promoting awareness, and providing resources for maintaining optimal musculoskeletal and vocal well-being.

Musculoskeletal Health:

1. Ergonomic Awareness: We recognize the importance of maintaining proper posture and ergonomic practices during artistic and academic activities. All members of the Alabama School of the Arts community are encouraged to be mindful of their posture and workspaces, and to make necessary adjustments to prevent strain.

2. Instrument and Equipment Setup: Proper setup of musical instruments, audio, video, and lighting equipment is crucial to preventing injuries. Our institution provides guidance on instrument and equipment setup and maintenance to prevent injury and promote musculoskeletal health.

Vocal Health:

1. Vocal Warm-ups and Cool-downs: All vocalists are encouraged to engage in appropriate warm-up and cool-down exercises before and after vocal performances or practice sessions. These practices contribute to the overall vocal health and prevent strain.

2. Hydration and Nutrition: Staying well-hydrated and maintaining a balanced diet can significantly impact vocal health. Adequate hydration and proper nutrition support proper function of the vocal folds and can reduce the risk of vocal fatigue or injury.

3. Breathing Techniques: Proper breathing techniques play a vital role in vocal health. Vocalists are educated on effective breathing exercises that enhance vocal production and reduce vocal strain.

4. Vocal Rest: Adequate vocal rest is essential for recovery and maintenance of vocal health. Students, faculty, and staff are encouraged to incorporate regular vocal rest periods into their routines when necessary.

5. Voice Care Resources: The Alabama School of the Arts provides access to resources such as vocal coaches, workshops, masterclasses, and seminars that promote vocal health and care.

5.8 Health Insurance for International Students

Policy Statement:

All international students enrolled at the University of Mobile are required to purchase health insurance through the University-designated vendor.

Approved by the Board of Trustees, April 28, 1992.
Amended and Approved by the Board of Trustees, April 27, 1993.
Revised and approved by the Board of Trustees, April, 2006.
Approved by the Board of Trustees, February 16, 2011.
Approved by the Board of Trustees, April 29, 2016.
Reviewed by the Board of Trustees, March 17, 2023.

5.9 Health Services

Policy Statement:

The University of Mobile shall employ a part-time health care provider for the purpose of providing first aid and referral for students and employees.

Approved by the Board of Trustees, April 28, 1992.
Amended and Approved by the Board of Trustees, April 27, 1993.
Revised and approved by the Board of Trustees, April, 2006.
Approved by the Board of Trustees, February 16, 2011.
Approved by the Board of Trustees, April 29, 2016.
Reviewed by the Board of Trustees, March 17, 2023.

Procedure Statement:

Procedures for contacting the nurse are outlined in the Student Handbook.

5.10 Student Functions

All student functions, including recreational and leisure activities, should be consistent with and complementary to the University’s mission statement and appropriate for a Christian university. All social dance events must be scheduled through and approved by the Office of the Vice President for Student Affairs.

5.11 Student Activities

The University establishes and monitors student activity programs that include clubs, organizations, intramural, and professional entertainers. The Vice President for Student Affairs assists new clubs and organizations in meeting the University standards for establishment.

Clubs and organizations operate as a part of the Student Government Association and are subject to the rules and regulations as established by S.G.A. All student activity funds will be disbursed according to established Business Office procedures. The Directors of Residential Life or Student Life will approve all matching fund allocations.

All entertainers will be given a University contract addendum to sign establishing the moral ground rules for their performance at the University.

Intramural sports are available on a voluntary basis in flag football, three-man basketball, five-man basketball, volleyball, beach volleyball, softball, soccer, dodgeball and others as requested.

5.12 Student Conduct

Policy Statement:

It is assumed that students will conduct themselves in a manner which reflects evidence of the highest moral character and Christian principles. While enrolled, students are expected to show respect for properly constituted authority, private property, and the rights of others. Students who fail to properly utilize the opportunities given to them by the University must expect to have privileges curtailed or withdrawn.

It is ultimately the student’s responsibility to abide by all policies contained in University publications including but not limited to the University of Mobile Catalog, Student Handbook, and Residential Life Handbook.

Approved by the Board of Trustees, April 28, 1992.
Revised and approved by the Board of Trustees, April, 2006.
Approved by the Board of Trustees, February 16, 2011.
Revised and approved by the Board of Trustees, April 29, 2016.
Reviewed by the Board of Trustees, March 17, 2023.

Procedure Statement:

Disciplinary proceedings are instituted for alleged violations of University policies and regulations. Offenses are processed by the Vice President for Student Affairs or other appropriate University of Mobile officials designated by the Vice President for Student Affairs.

5.13 Student Organizations

All student organizations require official faculty/staff sponsorship. The responsibilities of student organization sponsors include:

1. approving all activities of the organization;
2. attending all regular and special meetings and all social functions of the organizations; and
3. advising the organization on all matters important to the organization.

5.14 Supervision and Control of University-Related Extracurricular Activities

Policy Statement:

The University reserves the right to exercise supervision and control of University-sanctioned extracurricular activities and events conducted on or off campus. Such relationship exists if the activity is planned under the auspices of a University administrative office or academic department and/or if University funds are used in support of any aspect of the program.

Faculty, staff, and students will be expected to abide by University policies and regulations, and the fact that an activity is held off campus does not negate applicable policies and procedures.

Approved by the Board of Trustees, April 28, 1992.
Approved by the Board of Trustees, February 16, 2011.
Approved by the Board of Trustees, April 29, 2016.
Reviewed by the Board of Trustees, March 17, 2023.

Procedure Statement:

All extracurricular activities are to be scheduled through the office of Student Life. The sponsoring faculty or staff member is responsible for ensuring that the University’s policies and regulations are honored. Any breach of the University’s rules and regulations will be dealt with in accordance with regular disciplinary procedures.

5.15 Testing

Approved ACT residual examinations are administered on site. Students may register for tests through the Business Office.

5.16 Disability Services

It is the policy of the University of Mobile to provide reasonable accommodations for persons with disabilities as defined in Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990. Eligibility for services requires prior documentation of the disability. The Academic Advisor and the ADA Coordinator coordinate support services for students with disabilities and are accommodation resources for faculty and administration. It is the responsibility of the student to bring to the University’s attention the need for accommodations due to a qualifying disability. Once the student has submitted official documentation to the ADA Coordinator of a reasonable accommodation needed the Coordinator will provide a letter detailing approved accommodations that he or she may share with instructors.

5.17 Violation of Local, State, and Federal Laws

Policy Statement:

A violation of federal, state, county, or municipal law is considered a violation of the University of Mobile’s regulations. Students violating such laws will be subject to disciplinary action by the University.

Approved by the Board of Trustees, April 28, 1992.
Approved by the Board of Trustees, February 16, 2011.
Revsied and approved by the Board of Trustees, April 29, 2016.
Reviewed by the Board of Trustees, March 17, 2023.

Procedure Statement:

The Vice President for Student Affairs will investigate any alleged violation of federal, state, county, or municipal law. If the investigation reveals violation of policy, appropriate disciplinary action will be taken. The University retains the right to search residential hall rooms wherever there is reason to believe that University rules and regulations and/or laws are being violated.

5.18 Withdrawing Funds from Student Accounts

Policy Statement:

If a cash balance remains in a student’s account after all charges have been applied to the account, the student is entitled to withdraw the cash balance. The University will comply with Federal law pertaining to refunds of financial aid funds.

Approved by the Board of Trustees, April 28, 1992.
Revised and approved by the Board of Trustees, 2006.
Approved by the Board of Trustees, February 16, 2011.
Approved by the Board of Trustees, April 29, 2016.
Reviewed by the Board of Trustees, March 17, 2023.

Procedure Statement:

A student with a credit balance in his/her account with the University of Mobile after all the charges for the current semester have been applied to the account must complete a check request form available in the Business Office to receive a check for this credit balance.

External Relations Policies and Procedures

6.1 Channels of Communication

Policy Statement:

The formal channels of communication shall be consistent with the official University organizational chart. Specification of formal channels of communication is not intended to restrain the usual informal communication that prevails within a university community. Administrative decisions and actions, however, should be made and implemented in a manner consistent with the prescribed communication channels.

Approved by the Board of Trustees, April 28, 1992.
Revised and approved by the Board of Trustees, 2006.
Approved by the Board of Trustees, February 16, 2011.
Approved by the Board of Trustees, April 29, 2016.
Reviewed by the Board of Trustees, March 17, 2023.

6.2 Contagious Diseases

Policy Statement:

Employees, enrolled students, or applicants who exhibit symptoms of contagious diseases that may jeopardize the well-being of the University community, will work with the employee’s supervisor or with the Vice President for Student Affairs and a designated physician to determine the best plan of action for all concerned.

Approved by the Board of Trustees, April 28, 1992.
Revised and approved by the Board of Trustees, 2006.
Approved by the Board of Trustees, February 16, 2011.
Revised and approved by the Board of Trustees, April 29, 2016.
Reviewed by the Board of Trustees, March 17, 2023.

6.3 Copyrighted Materials

Policy Statement:

The University will respect and honor all applicable copyright laws and guidelines for fair use.

Approved by the Board of Trustees, April 28, 1992.
Approved by the Board of Trustees, 2006.
Approved by the Board of Trustees, February 16, 2011.
Revised and approved by the Board of Trustees, April 29, 2016.
Reviewed by the Board of Trustees, March 17, 2023.

Procedure Statement:

Copyrighted information is published on the University’s library page http://libguides.umobile.edu/copyright.

6.4 External Surveys and Requests for Information

External surveys and requests for information should be referred for dissemination to the Office of the Associate Vice President for Institutional Research.

6.4.a External Research Queries

Researchers not affiliated with the University of Mobile wanting to administer surveys or otherwise collect data from UM popluations (students, faculty, staff or administrators) are required to submit requests via the External Research Query forrm available on the UM website.  These requests are considered by the Vice President for Academic Affairs in consultation with the Faculty Research & Institutional  Review Board Committee and with the Associate Vice President for Institutional Research.  Approval takes into account the nature of the research entity and project, the time commitment involved, and UM’s own institutional research schedule.

6.5 Gifts and Grants

Policy Statement:

The administration of the University of Mobile is authorized to solicit gifts and grants that support operations and capital expenditures, or that provide endowment.  All such solicitation is to be coordinated through the Office for Advancement.

Approved by the Board of Trustees, April 28, 1992.
Revised and approved by the Board of Trustees, 2006.
Approved by the Board of Trustees, February 16, 2011.
Approved by the Board of Trustees, April 29, 2016.
Reviewed by the Board of Trustees, March 17, 2023.

Procedure Statement:

The President shall be responsible for establishing fund-raising goals and recommending them to the University Advancement and Marketing Committee of the Board of Trustees for their approval. The development goals shall reflect the priorities identified in the President’s agenda and the long-range plan of the University. The University Advancement and Marketing Committee will make formal recommendations to the Board of Trustees for final approval.

6.5.1 Documentation of Gifts

Policy Statement:

Documentation relating to all gifts and bequests to the University of Mobile shall be maintained in the Advancement Office.

Approved by the Board of Trustees, April 28, 1992.
Revised and approved by the Board of Trustees, 2006.
Approved by the Board of Trustees, February 16, 2011.
Revised and approved by the Board of Trustees, April 29, 2016.
Reviewed by the Board of Trustees, March 17, 2023.

Procedure Statement:

Receiving and Receipting Unrestricted and Restricted Gifts - All unrestricted and restricted gifts (including gifts designated for special projects, and equipment) shall be receipted by the Office for Advancement and recorded by the Business Office as contributions to the University. Supporting documentation for all donor restrictions on gifts shall be maintained in the Office for Advancement. The documentation shall meet the requirements of the University auditors.

Receipting Gifts-in-Kind - Gifts of real property and gifts-in-kind (i.e. equipment and library books) shall be acknowledged as gifts to the University. By law, the university cannot provide a donor with a dollar value of a gift-in-kind.  However, the Office for Advancement will provide a letter of receipt to the donor including a detailed description of the donated item.  When recording Gifts-in-kind, the gift will be valued in compliance with acceptable audit and U.S. Internal Revenue Service regulations as stipulated by the University Auditors.

Reporting Gifts and Grants - All gifts to the University shall be directed and processed through the Office for Advancement.

Charitable Remainder Trusts - This category includes annuity trusts and unitrusts (whether funded with cash, securities, real property, or personal property) and gifts to a pooled income fund. Also, as an accounting convenience, gift annuities are to be included in this category.

Businesses Matching Gifts Program - This covers gifts made by businesses which match (on a one-to-one, two-to-one, or other multiple basis) the voluntary contributions of the firms’ employees.

Testamentary Commitments - Provisions made in wills, through revocable trusts, and in insurance policies for which the University has documentation. That documentation might include a photocopy of the pertinent portion of the will, trust document, or insurance policy, and/or a letter describing the commitment and its ultimate financial value to the institution. Provisions which name the University as a contingent beneficiary will not be included in the totals reported.

6.5.2 Fundraising Campaigns and Coordination

Policy Statement:

All fund-raising shall be conducted under the authority and prior approval of the President and all major fund-raising campaigns shall be approved by the Board of Trustees.

Approved by the Board of Trustees, April 28, 1992.
Revised and approved by the Board of Trustees, 2006.
Revised and approved by the Board of Trustees, February 16, 2011.
Approved by the Board of Trustees, April 29, 2016.
Approved by the Board of Trustees, March 17, 2023.

Procedure Statement:

The Vice President for Advancement shall coordinate all University fund-raising programs and provide a detailed report to the President, and, with approval of the President, to the Board Advancement and Marketing Committee at each of its meetings. This report shall be submitted to the President prior to the Trustee committee meeting for review and approval. No University-sanctioned fund-raising program (internal or external) may be conducted without prior approval of the Vice President for Advancement.

6.5.2.1 Fund Raising

Policy Statement:

All fund-raising activities of the University of Mobile shall be coordinated by the Advancement Office and shall be approved by the President of the University.

Approved by the Board of Trustees, April 28, 1992.
Revised and approved by the Board of Trustees, 2006.
Approved by the Board of Trustees, February 16, 2011.
Revised and Approved by the Board of Trustees, April 29, 2016.
Approved by the Board of Trustees, March 17, 2023.

Procedure Statement:

All external and internal fund-raising activities of any kind conducted in the name of the University of Mobile or one of its departments must be coordinated through the Advancement Office. This includes solicitations to individuals, alumni, faculty and staff, foundations, corporations, or governmental agencies. The Advancement Office must approve all grant applications, solicitation letters, and brochures, and must give approval for all solicitation time lines.

6.5.3 Gift Valuation

Policy Statement:

Gifts received by the University of Mobile will be valued on the date of delivery. Gifts of real property and gifts-in-kind (i.e. equipment, library books) shall be acknowledged as gifts to the University. The value placed on such gifts shall comply with acceptable audit and United States Internal Revenue Service regulations as stipulated by the University auditors.  University of Mobile reserves the right to decline the receipt of any gift at the University’s discretion.

Approved by the Board of Trustees, April 28, 1992.
Amended and Approved by the Board of Trustees, April 27, 1993.
Revised and approved by the Board of Trustees, 2006.
Revised and approved by the Board of Trustees, February 16, 2011.
Approved by the Board of Trustees, April 29, 2016.
Reviewed by the Board of Trustees, March 17, 2023.

Procedure Statement:

Guidelines for Gift Valuation - Gifts will be valued by the University of Mobile on the date of delivery. The amounts reported in this summary should be arrived at without regard to a donor’s personal estimation of the gift’s value, the worth and date of the gift as reported by the donor to the Internal Revenue Service, or the value placed upon it by the Internal Revenue Service in reference to the individual’s personal income tax liability. In cases where gifts are made in cash, the valuation should not pose a problem. In cases where gifts are made with securities, real and personal property, in trust, through insurance policies, or bearing some real or implied obligation on the part of the institution, the following guidelines should be observed:

Gifts of securities will be credited at the mean of their market value on the date of delivery. Neither losses nor gains realized by the institution’s sale of the securities after their receipt should affect the value credited. Any brokerage fees incurred by the institution and changes in value prior to liquidation should be considered operating expenses or income of the institution.

Major gifts of real and personal property which has been approved for acceptance (see University of Mobile Gift Acceptance Policy) such as land, houses, paintings, antiques, and rare books, will be reported at the fair market value placed upon them by an independent expert appraiser. Small gifts of real and personal property such as rare books or prints, with an apparent worth of less than $5,000 may be valued by a member of the faculty or staff of the University of Mobile with appropriate expertise, such as a librarian or professor of art and that informal valuation used for institutional reporting purposes.

Gifts made to establish charitable remainder trusts and contributions to pooled income funds will be credited at their net realizable value (i.e. the remainder interest) as calculated by the University of Mobile for financial statement purposes. Gift annuities will be credited at the difference between the total assets transferred and the liability for the annuity payable (current actuarial value). In reporting the value of a charitable lead trust, however, only the income received from it each year during the period of the operation of the trust will be included in the University’s gift totals.

6.5.4 Naming Endowment Funds and Facilities

Policy Statement:

The permanent naming of endowment funds, buildings and building units (i.e. rooms, wings, floors) shall be approved by the Board of Trustees.

Approved by the Board of Trustees, April 28, 1992.
Revised and approved by the Board of Trustees, 2006.
Approved by the Board of Trustees, February 16, 2011.
Approved by the Board of Trustees, April 29, 2016.
Approved by the Board of Trustees, March 17, 2023.

Procedure Statement:

The permanent naming of endowment funds, buildings and building units, shall be approved by the University Advancement and Marketing Committee and by the Board of Trustees. As a general rule, a donor wishing to name a particular building or unit of the building should provide at least one-half of the cost of the building or unit.

A minimum gift level, as determined by the President, may be required for a named endowment fund. Assets given for a named fund shall be managed under the accepted procedures of the Business Operations Committee as stated in the University’s investment policy. The President shall have the right to make an exception to the minimum requirement.

6.5.5 Borrowing of Endowment Funds

Policy Statement:

It shall be the policy of the University of Mobile to allow transfers of unplaced Endowment Funds to the Unrestricted Fund to meet operating expenses of the University of Mobile only if there are no funds available under approved lines of credit with banks and if such transfers are not specifically prohibited under the terms that such endowment funds were donated to the University of Mobile. When such transfers are made, they shall be approved in advance by the Board of Trustees upon recommendation of the President and Vice President for Business and Financial Affairs. The unrestricted fund shall pay the endowment fund interest for the use of such funds at the current prevailing earnings rate at the Alabama State Baptist Foundation.

Approved by the Board of Trustees, April 27, 1993 (effective May 1, 1993)
Revised and approved by the Board of Trustees, April, 2006.
Approved by the Board of Trustees, February 16, 2011.
Approved by the Board of Trustees, April 29, 2016.
Reviewed by the Board of Trustees, March 17, 2023.

6.6 Media Relations

Policy Statement:

Only those persons designated by the President shall release written or verbal statements to any member of the press or media concerning the University of Mobile’s mission, policies, procedures, activities, events, or information pertaining to students, faculty, administrative staff, or the Board of Trustees.

All contacts from the press or media by telephone, written survey, or personal interview must be referred to the Office of Marketing and Public Relations. Contacts with members of the Board of Trustees should also be referred to the Office of Public Relations or to the President.

Athletic information (i.e. information on players, game scores, schedules) is released through the Sports Information Office and the Marketing and Public Relations Office.

Any incidents or requests for information that could reflect negatively on the University of Mobile should be brought to the immediate attention of the President.

Approved by the Board of Trustees, April 28, 1992.
Amended and approved by the Board of Trustees, October 29, 1996.
Revised and approved by the Board of Trustees, April, 2006.
Approved by the Board of Trustees, February 16, 2011.
Revised and approved by the Board of Trustees, April 29, 2016.
Reviewed by the Board of Trustees, March 17, 2023.

Procedure Statement:

1. Refer all calls or contacts from the press or media representative to the President or to the Vice President for Marketing and Public Relations.
2. A representative from the Office of Marketing and Public Relations will assist you in preparing a press statement that will provide the requested information and reflect the mission and goals of the University of Mobile.
3. During an emergency situation, or in the absence of the President or the Vice President for Advancement, press or media representatives seeking official statements should be directed to the appropriate Vice President.
4. All University of Mobile publications that are distributed to the public (i.e. brochures, flyers, Internet.) are to be submitted to the Vice President for Marketing and Public Relations for approval and printing. (See Section 4.43)
5. In addition, all advertising in any media (i.e. newspaper, magazines, radio and television) must be approved by the Vice President for Marketing and Public Relations prior to publication.

6.7 University Publications

University publications are prepared and distributed for the purpose of accomplishing specific administrative or educational goals. These publications are governed by standards consistent with the University’s purposes and objectives. Final authority regarding the nature of the material to be published and the distribution of the publications lies with the University administration.